Fire and Intruder Alarms Maintenance for NHS Wales

Fire and Intruder Alarms Maintenance for NHS Wales

Maintenance of Fire and Intruder Alarms for Abertawe Bro Morgannwg University LHB. Maintenance of Fire & Intruder Alarms & Works associated for Cwm Taf LHB.

United Kingdom-Cardiff: Burglar and fire alarms

2013/S 241-419593

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Velindre NHS Trust (as hosts of NHS Wales Shared Services Partnership – Procurement Services
Bevan House, 24-30 Lambourne Cresent
Contact point(s): Graeme Morris
For the attention of: Graeme (NWSSP Proc – WHS) Morris
CF14 5GF Cardiff
UNITED KINGDOM
Telephone: +44 1656641215
E-mail: graeme.morris@wales.nhs.uk
Fax: +44 1656767432

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Fire and Intruder Alarms [Maintenance of].
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Abertawe Bro Morgannwg University LHB & Cwm Taf LHB.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Maintenance of Fire and Intruder Alarms for Abertawe Bro Morgannwg University LHB. Maintenance of Fire & Intruder Alarms & Works associated for Cwm Taf LHB.
II.1.6)Common procurement vocabulary (CPV)

31625000, 35121700, 45312100, 50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Maintenance of Fire & Intruder Alarms for Abertawe Bro Morgannwg University LHB. Maintenance of Fire & Intruder Alarms & Works associated for Cwm Taf LHB.
The contract is for 3 years with a 1 + 1 optional extension.
Estimated value excluding VAT: 630 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.6.2014. Completion 31.5.2017

Information about lots

Lot No: 1 Lot title: Fire & Intruder Alarms [Maintenance] – ABMU LHB

1)Short description

Maintenance of Fire & Intruder Alarms within Abertawe Bro Morgannwg University LHB.
2)Common procurement vocabulary (CPV)

50800000

3)Quantity or scope

To provide a maintenance services to Abertawe Bro Morgannwg University LHB.
Estimated value excluding VAT: 180 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2014. Completion 31.5.2017
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Fire & Intruder Alarms[Maintenance & Works] – Cwm Taf LHB

1)Short description

Maintenance & Works on Fire & Intruder Alarms within Cwm Taf LHB.
2)Common procurement vocabulary (CPV)

50800000

3)Quantity or scope

To provide a maintenance & works services to Cwm Taf LHB.
Estimated value excluding VAT: 450 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2014. Completion 31.5.2017
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request parent company guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Non specified saved that in the case of consortia or other grouping of more than one legal entity, one party must act as the prime contractor.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click “continue” – Enter your correct business and user details – Note the username you chose and click “Save” when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the “PQQs / ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. – This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box 3. Responding to the tender – You can now choose to “Reply” or “Reject” (please give a reason if rejecting) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per requirements to complete Sid4Gov profile or registration with Sell2Wales – see 111.2.1 for more information how to complete form.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per requirements to complete Sid4Gov profile or registration with Sell2Wales – see 111.2.1 for more information how to complete form.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PS0570/14.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. The contracting authority reserves the right to use an electronic reverse auction.
2. If and when this requirement is offered for tender, this may be done in whole or in part via electronic means using the internet.
3. The contracting authority is not bound to award a contract in whole or part.
4. The contracting authority will not bear the tender costs of any of the tenderers.
5. In reference to I.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
6. This notice is being placed by NHS Wales Shared Services Partnership – Procurement Services. For the purpose of this procurement, the awarding authority will be Velindre NHS Trust.
7. This advertisement is placed by NHS Wales Shared Services Partnership – Procurement Services on behalf of participating LHB’s/Trusts in Wales for the totality of those LHB/Trust specific contractual arrangements.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 day calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules, have the right to
take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see the following statement on the Authority’s website: www.procurement.wales.nhs.uk/service/terms

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.12.2013