Fire Ladders Tender

Fire Ladders Tender

Framework for provision of emergency response equipment – ladders to EN1147 or equivalent.

UK-Aberdeen: fire ladders

2012/S 104-173785

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Grampian Fire and Rescue Service
Headquarters, 19 North Anderson Drive
For the attention of: Melanie Mackenzie
AB15 6DW Aberdeen
UNITED KINGDOM
Telephone: +44 1224788788
E-mail: Melanie.Mackenzie@grampianfrs.org.uk
Fax: +44 1224692224

Internet address(es):

General address of the contracting authority: www.grampianfrs.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00201

Further information can be obtained from: Grampian Fire and Rescue Service
Headquarters, 19 North Anderson Drive
For the attention of: Melanie Mackenzie
AB15 6DW Aberdeen
UNITED KINGDOM
Telephone: +44 1224788788
E-mail: Melanie.Mackenzie@grampianfrs.org.uk
Fax: +44 1224692224
Internet address: www.grampianfrs.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Central Scotland Fire and Rescue Service

Dumfries and Galloway Fire and Rescue Service

Fife Fire and Rescue Service

Grampian Fire and Rescue Service

Highlands and Islands Fire and Rescue Service

Lothian and Borders Fire and Rescue Service

Strathclyde Fire and Rescue Service

Tayside Fire and Rescue Service

Lancashire Fire and Rescue Service

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for provision of emergency response equipment – ladders to EN1147 or equivalent.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Scottish fire and rescue services and any other authority named on the framework agreement.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

This is an agreement for emergency response equipment – ladders to EN1147 for all Scottish FRS and associate members.
Portable ladders are a key item of equipment within the operational environment of the fire and rescue service and are deployed at a diverse range of incidents and scenarios.
The equipment must be suitably robust to allow its continued use in conditions normally experienced in fire service operations; including rescue operations and to provide a safe working platform at height.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=229823.

The awarding authority has indicated that it will accept electronic responses to this notice via a “Tender Submission Postbox” facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=229823.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

44481100, 44481000, 44423200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The framework agreement has an estimated value in the region of 1 500 000 GBP to 2 500 000 GBP over the framework agreement period.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.
Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.12.2012. Completion 2.12.2016

Information about lots

Lot No: 2 Lot title: Lot 2 – portable ladders 10.5 & 9m (2 & 3 piece)

1)Short description

Lot 2 – portable ladders 10.5 & 9m (2 & 3 piece).
2)Common procurement vocabulary (CPV)

44481100, 44481000, 44423200

3)Quantity or scope

Lot 2 has an estimated value in the region of 200 000 GBP to 400 000 GBP over the framework agreement period.
Estimated value excluding VAT:
Range: between 200 000 and 400 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Grampian fire & rescue on behalf of fire & rescue scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.
Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.
Lot No: 1 Lot title: Lot 1 – portable ladders 13.5m, 12.5m & 12m (3 piece)

1)Short description

Lot 1 – portable ladders 13.5m, 12.5m & 12m (3 piece).
2)Common procurement vocabulary (CPV)

44423200, 44481000, 44481100

3)Quantity or scope

Lot 1 has an estimated value in the region of 800 000 GBP to 1 200 000 GBP over the framework agreement period.
Estimated value excluding VAT:
Range: between 800 000 and 1 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.
Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.
Lot No: 3 Lot title: Lot 3 – roof ladders 4.5m to 6.5m (single or two piece folding)

1)Short description

Lot 3 – roof ladders 4.5m to 6.5m (single or two piece folding).
2)Common procurement vocabulary (CPV)

44423200, 44481000, 44481100

3)Quantity or scope

Lot 3 has an estimated value in the region of 100 000 GBP to 200 000 GBP over the framework agreement period.
Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.
Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.
Lot No: 4 Lot title: Lot 4 – short extension ladder 4.5m to 8m (two & three piece)

1)Short description

Lot 4 – short extension ladder 4.5m to 8m (two & three piece).
2)Common procurement vocabulary (CPV)

44423200, 44481000, 44481100

3)Quantity or scope

Lot 4 has an estimated value in the region of 100 000 GBP to 200 000 GBP over the framework agreement period.
Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.
Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.
Lot No: 5 Lot title: Lot 5 – compact folding ladder 3.6m extended (4 piece folding)

1)Short description

Lot 5 – compact folding ladder 3.6m extended (4 piece folding).
2)Common procurement vocabulary (CPV)

44423200, 44481000, 44481100

3)Quantity or scope

Lot 5 has an estimated value in the region of 50 000 GBP to 100 000 GBP over the framework agreement period.
Estimated value excluding VAT:
Range: between 50 000 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.
Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.
Lot No: 6 Lot title: Lot 6 – servicing, testing and maintenance of ladders

1)Short description

Lot 6 – servicing, testing and maintenance of ladders.
Training on servicing, testing and maintenance of ladders.
Including new purchases and existing equipment.
2)Common procurement vocabulary (CPV)

44423200, 44481000, 44481100

3)Quantity or scope

Lot 6 has an estimated value in the region of 250 000 GBP to 450 000 GBP over the framework agreement period.
Estimated value excluding VAT:
Range: between 250 000 and 450 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.
Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(2) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(4) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 18: and maximum number 30
Objective criteria for choosing the limited number of candidates: The marks available and percentage allocation between economic and financial capacity and technical capacity and experience is:
Economic and financial capacity 30 % (75 points).
Technical capacity & relevant experience 70 % (175 points).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BG-UD-141
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.6.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Following the publication of the Police and Fire Reform (Scotland) Bill, it is anticipated that all current fire and rescue services within Scotland and the Scottish Fire Service College will transfer to a new organisation, to be known as The Scottish Fire and Rescue Service. The anticipated date for this transfer is 01 April 2013. It is a condition of participation in this tendering exercise that the Partners shall be entitled to assign, novate or otherwise transfer its part of the Framework Agreement or subsequent Contract or any of its rights or obligations under the Framework Agreement or Contract without the consent of the Contractor being required including, without limitation, to any successor body to each individual Board/Authority. By submitting a Supplier Selection Questionnaire and/or any tender documents you are signifying your acceptance of this condition.
As part of this process it is intended that we will hold a briefing day, this will be held on:
Thursday 14.6.2012.
The address where the briefing day is to be held is:
Central Scotland Fire and Rescue HQ.
Main Street.
Maddiston.
Falkirk FK2 0LG, UNITED KINGDOM.
It is intended that holding the briefing day will assist those suppliers who have expressed an interest in the contract opportunity with the submission requirements and will provide guidance and assistance with regards the procurement process to allow them to submit a high quality PQQ and tender document (if successful to tender stage).
To register your interest in attending the briefing day please contact:
Melanie Mackenzie.
Procurement Officer.
Grampian fire and rescue service.
Melanie.Mackenzie@grampianfrs.org.uk

(SC Ref:229823).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Grampian Fire and Rescue Service
19 North Anderson Drive
AB15 6DW Aberdeen
UNITED KINGDOM
Telephone: +44 1224788788
Internet address: +44 1224692224

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts (Scotland) Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.5.2012