Fire Risk Assessment Tender

London: fire and explosion protection and control consultancy services

Fire Risk Assessment tender for Brent Housing Partnership.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brent Housing Partnership Ltd.
Chancel House, Neasden Lane
For the attention of: Linda Saunders
NW10 2UF London
UNITED KINGDOM
Telephone: +44 2089372299
E-mail: procurement@bhphousing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Body governed by public law

 

I.3)Main activity

Housing and community amenities

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fire risk assessments.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKI23

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Fire and explosion protection and control consultancy services. Risk or hazard assessment for construction. Building surveying services. Fire-prevention services. Please note: this is a readvertisement following the cancellation of contract notice 2011/S 197-321259. The consultant shall be responsible for carrying out fire risk assessments that comply with the guidance and methodology in the code of practice PAS 79. The consultant shall ensure that in terms of the Regulatory Reform (Fire Safety) Order 2005 all requirements imposed upon the responsible person are met. This will be 13 month contract. There will be one consultant appointed. The assessments will be carried out to BHP and Council owned housing stock which consist of approximately 9300 Council dwellings, 275 BHP owned dwellings plus approx. 3 500 leasehold dwellings, ranging from converted houses to high rise tower blocks.

 

II.1.6)Common procurement vocabulary (CPV)

71317100, 71313410, 71315300, 75251110

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Consultant shall be responsible for carrying out fire risk assessments that comply with the guidance and methodology in the code of practice that is PAS 79. The consultant shall ensure that in terms of the Regulatory Reform (Fire Safety) Order 2005 all requirement imposed upon the responsible person are met.
The consultant shall provide fire risk assessments that are suitable and sufficient assessments of the risks to which the relevant persons are exposed. For the purposes of the Regulatory Reform (Fire Safety) Order 2005, the FSO, “relevant persons” are any person who is or who may be lawfully on the premises, or any person who may be in the vicinity of the premises, who is at risk from a fire on the premises.
Estimated value excluding VAT: 300 000 GBP.

 

II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 13 (from the award of the contract)

 

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be specified in the contract documents.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Will be specified in the contract documents.

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The requirements are set out in the qualification questionnaire and candidates will be assessed on the basis of the information they provide in response to the qualification questionnaire which must be completed and returned to the address given in the qualification questionnaire before the deadline in IV.3.4.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements are set out in the qualification questionnaire and candidates will be assessed on the basis of the information they provide in response to the qualification questionnaire which must be completed and returned to the address given in the qualification questionnaire before the deadline in IV.3.4.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements are set out in the qualification questionnaire and candidates will be assessed on the basis of the information they provide in response to the qualification questionnaire which must be completed and returned to the address given in the qualification questionnaire before the deadline in IV.3.4.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

 

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2012 – 12:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

 

IV.3.8)Conditions for opening tenders

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Consultants must have a minimum turnover of 900 000 GBP. The consultant’s fire risk assessors shall be accredited by a UKAS scheme (or EU equivalent). Brent Housing Partnership (BHP) is an Arms Length Management Organisation managing homes for Brent Council as well as its own housing stock. The instructions to tenderers must be obtained electronically by using Vault through BiP Delta eSourcing. The tender documents will be accessible at the following website from 29.11.2011 (9:30): http://www.delta-esourcing.com/. To access this document firstly register your company details and enter the following tender access code (TAC)4783YFH6PM at the bottom of the registration page. You will be issued with a username and password. If you have registered with Delta previously, please follow the link shown and click on the “Delta-eSourcing Home” tab instead. This will redirect you to the home page where you can log on using your existing username and password. Please then enter the access code into vault and you will then be able to access the tender documents. If you experience problems, please contact the Delta helpdesk at mailto:mailto:helpdesk@delta-eSourcing.com or call +44 8452707050 for further assistance. If you have registered and have forgotten your username and password, please click on the forgotten password link on the Delta-eSourcing homepage. Please keep your username and password secure, and do not pass it to any third parties. Your tender must submitted through Vault by midday on 9.1.2012. Please note e-mailed responses will not be accepted. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority confirms that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to participate or in assessing the most economically advantageous tender.

GO reference: GO-20111129-PRO-2775893.

 

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court (England, Wales and Northern Ireland)
UNITED KINGDOM

Body responsible for mediation procedures

UNITED KINGDOM

 

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: BHP will observe a minimum 10 calendar day standstill period at the point that information on the intended award of the contract is communicated to tenderers. The standstill period will allow unsuccessful tenderers to obtain further information before the contract is entered into. Whilst it will be open to a tenderer to represent to the authority that it considers that the award or intended award has been made in breach of the Public Contracts Regulations 2006 (SI 2006 No 5), the right of appeal set out in the 2006 Regulations provides for an aggrieved party who has been harmed or is at risk of harm by a breach of the 2006 Regulations to take action in the High Court (England, Wales and Northern Ireland). The various actions available and the time limits for bringing these are as set out in the 2006 Regulations. Full information regarding appeals can be obtained from the body responsible for the appeal procedure detailed in VI.4.1 above.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

UNITED KINGDOM

 

VI.5)Date of dispatch of this notice:

29.11.2011