Fire Safety Consultancy Framework – England, Wales and Northern Ireland

Fire Safety Consultancy Framework – England, Wales and Northern Ireland

PfH wishes to establish a framework agreement across England, Wales and Northern Ireland to supply fire safety consultancy services over three Lots.

United Kingdom-Warrington: Fire-prevention services

2020/S 080-189766

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Procurement for Housing
Postal address: 2 Olympic Way, Woolston Grange Avenue, Birchwood
Town: Warrington
NUTS code: UK
Postal code: WA2 0YL
Country: United Kingdom
Contact person: Jane Brighouse
E-mail: jbrighouse@pfh.co.uk
Telephone: +44 1925286379
Internet address(es):

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.in-tendhost.co.uk/procurementforhousing/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/procurementforhousing/aspx/home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fire Safety Consultancy Framework Agreement

Reference number: PFH/00000095

II.1.2)Main CPV code

75251110

II.1.3)Type of contract

Services

II.1.4)Short description:

Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. PfH wishes to establish a framework agreement across England, Wales and Northern Ireland to supply fire safety consultancy services over three lots:

— fire risk assessments,

— fire safety consultancy services, and

— fire safety engineering consultancy services.

The framework will be awarded for 4 years. A separate framework is being procured for Scotland.

II.1.5)Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Fire Risk Assessments

Lot No: 1

II.2.2)Additional CPV code(s)

75251110
71317000
71313410
71315400
71317210
71315300
71317100
71315200
71315210
71317200
90711100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

The provision of fire risk assessments across five regions: North of England, Midlands, Wales, South of England, Northern Ireland. Candidates may apply for one or all regions, but will be expected to be able to provide services to at least 80 % of the region they are applying for. Supplier will be required to be able to supply at least Type 1 and Type 3 Risk Assessments but PfH is also intends the framework to cover Type 2 and Type 4 Fire Risk Assessments also. PfH intends to award places on the framework to six (6) suppliers per region but reserves the right to award places to a greater or fewer number of suppliers depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, technical merit and customer services / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Fire Safety Consultancy Services

Lot No: 2

II.2.2)Additional CPV code(s)

75251110
71315200
71317210
90711100
80510000
79419000
71317000
71315300
79418000
71319000
80500000
71317100
71315400
71317200
71313410
80531200
71315210
80550000
80522000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

The provision of fire safety consultancy services including, but not limited to: compliance reviews, review of policy and strategy, fire safety training, advice following fire risk assessments, advice on legislative requirements, project management services, support for fire risk management systems and other services as set out in the tender documentation. The framework will be awarded on a national basis. PfH intends to award places on the framework to six (6) suppliers but reserves the right to award places to a greater or fewer number of suppliers depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, technical merit and customer services / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Fire Safety Engineering Consultancy Services

Lot No: 3

II.2.2)Additional CPV code(s)

75251110
71317200
71321000
71241000
79419000
71318000
71315300
79418000
71317000
71314100
72224000
71317100
71315400
71320000
71313410
71317210
71315200
71315210
71242000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

The provision of fire safety engineering consultancy services including, but not limited to: mechanical and electrical engineering services in respect of fire safety, design of sprinkler systems and fire suppression systems, fire safety and protection systems, project management, procurement services and other fire safety engineering services in new or existing buildings. The framework will be awarded on a national basis. PfH intends to award places on the framework to six (6) suppliers but reserves the right to award places to a greater or fewer number of suppliers depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, technical merit and customer services / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 42
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not applicable

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/05/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/05/2020
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This framework may be used by any contracting authority listed in or referred to in the OJEU notice. This includes:

— all current members of PfH at the time of the OJEU notice for this procurement;

— any registered provider of social housing (or Welsh registered social landlord or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the framework agreement;

— any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the framework agreement;

Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm`s Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website http://procurementforhousing.co.uk/permissible-users/ at the time of the OJEU notice for this procurement. NOTE: To register your interest in this notice and obtain any additional information,please visit the In-Tend website at: https://in-tendhost.co.uk/procurementforhousing/aspx/home The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://in-tendhost.co.uk/procurementforhousing/aspx/home Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Telephone: +44 3450103503
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/04/2020