Fire Safety Installation Service and Maintenance Works and Services – Scotland

Fire Safety Installation Service and Maintenance Works and Services – Scotland

The Framework will be divided into regions.

United Kingdom-Edinburgh: Fire-prevention installation works

2020/S 082-194716

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Procurement for Housing Ltd (t/a PfH Scotland)
Postal address: 95 McDonald Road
Town: Edinburgh
NUTS code: UKM
Postal code: EH7 4NS
Country: United Kingdom
Contact person: Jane Brighouse
E-mail: jbrighouse@pfh.co.uk
Telephone: +44 8000315405

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fire Safety Installation Service and Maintenance Works and Services — Scotland

II.1.2)Main CPV code

45343000

II.1.3)Type of contract

Works

II.1.4)Short description:

Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), the Chartered Institute of Housing (CIH) and Housemark. PfH Scotland was established in 2013. PfH is a contracting authority under Regulation 2 of the Public Contracts (Scotland) Regulations 2015 (PCSR 2015 and a central purchasing body under Regulation 38 PCSR 2015. PfH is seeking qualified and experienced contractors to establish a framework agreement for fire safety installation, service and maintenance works and services to cover sprinkler and fire suppression systems, fire alarm and emergency lighting systems, passive works, whole building works, cladding and domestic fire alarms. The framework will be divided into regions. Separate frameworks are being procured for fire safety consultancy works in Scotland and for England, Wales and Northern Ireland.

II.1.5)Estimated total value

Value excluding VAT: 160 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Fire Alarms and Emergency Lighting Service and Maintenance

Lot No: 4

II.2.2)Additional CPV code(s)

31625200
45312100
45343100
31518200
31625100
31625000
50710000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

This scope of this lot will cover the servicing and maintenance of fire alarm and emergency lighting systems. The lot is divided into six regions and organisations can bid for all regions. To be considered for the framework organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and associated scoring methodology. PfH intends to appoint five contractors to each geographical region but reserves the right to award a greater or fewer number of places depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Sprinkler and Fire Suppression Systems Service and Maintenance

Lot No: 2

II.2.2)Additional CPV code(s)

44115500
35111500
45343100
31625100
50710000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

This scope of this lot will cover the servicing and maintenance of sprinkler and fire suppression systems. The lot is divided into six regions and organisations can bid for all regions. To be considered for the framework organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and associated scoring methodology. PfH intends to appoint five contractors to each geographical region but reserves the right to award a greater or fewer number of places depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Sprinkler and Fire Suppression Systems Installation and Associated Service and Maintenance

Lot No: 1

II.2.2)Additional CPV code(s)

44115500
51100000
35111500
71321000
45343100
75251110
31625100
45343230
35111520
71317100
45350000
50710000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The scope of lot 1 includes the design, installation, testing, commissioning/handover and servicing and maintenance of sprinkler and fire suppression installations in accordance with the specification including integration with the member’s fire strategy/risk assessment and all required builder’s works. The lot is divided into six geographical regions. Organisations may bid for all regions. To be considered for the framework organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and the associated scoring methodology. PfH intends to appoint five contractors to each geographical region but reserves the right to award a greater or fewer number of places depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 65
Price – Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fire Alarm and Emergency Lighting Installation and Associated Service and Maintenance

Lot No: 3

II.2.2)Additional CPV code(s)

31625200
51100000
45312100
45350000
45343100
31518200
31625100
75251110
71317100
31625000
50710000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The scope of this lot includes fire alarm and emergency lighting installation and associated service and maintenance in accordance with the specification including integration with the member’s fire strategy/risk assessment and all required builder’s works. The lot is divided into six geographical regions. Organisations may bid for all regions. To be considered for the framework organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and the associated scoring methodology. PfH intends to appoint five contractors to each geographical region but reserves the right to award a greater or fewer number of places depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 65
Price – Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fire Safety Passive Works

Lot No: 5

II.2.2)Additional CPV code(s)

31625100
71321000
45343100
44221220
51100000
35111000
45343200
45350000
75251110
71317100
42512510
50222100
34928470
35111200

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The scope includes the design, installation, testing, commissioning/handover and servicing and maintenance of a range of passive fire protection measures including but not limited to fire resistant rated compartmentation works, replacement fire doors to PAS 24 standards, wet/dry riser works, fire sealing and damping, signage and photoluminescent path markers in accordance with the specification including integration with the member’s fire strategy/risk assessment and all required builder’s works.The lot is divided into six regions and organisations can bid for all regions. To be considered for the framework organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and associated scoring methodology. PfH intends to appoint five contractors to each geographical region but reserves the right to award a greater or fewer number of places depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 65
Price – Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fire Safety Whole Building Works Installation, Service and Maintenance

Lot No: 6

II.2.2)Additional CPV code(s)

44115500
31625100
71321000
35111520
45312100
44221220
45343200
51100000
75251110
44212381
45350000
31625000
71317100
31518200
31625200
34928470
35111200
45343230
50710000
35111500
45343100
45262650

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The scope includes the design, installation, testing, commissioning/handover and servicing and maintenance of a range of active and passive fire protection measures as described in lots 1-5 inclusive, in accordance with the specification including integration with the member’s fire strategy/risk assessment and all required builder’s works.The lot is divided into six regions and organisations can bid for all regions. To be considered for the framework organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and associated scoring methodology. PfH intends to appoint five contractors to each geographical region but reserves the right to award a greater or fewer number of places depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 65
Price – Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fire Safety Cladding Works

Lot No: 7

II.2.2)Additional CPV code(s)

45262650
45343100
44212381
75251110
71317100
35111200

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The scope includes the design, installation, testing, commissioning/handover and servicing and maintenance of a replacement aluminium composite material (ACM) cladding panels with new fire resistant cladding systems with appropriate compartmentation in accordance with the member’s fire strategy/risk assessment and all required builder’s works. The lot is divided into six regions and organisations can bid for all regions. To be considered for the framework organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and associated scoring methodology. PfH intends to appoint five contractors to each geographical region but reserves the right to award a greater or fewer number of places depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 65
Price – Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Domestic Fire Alarms Installation and Maintenance

Lot No: 8

II.2.2)Additional CPV code(s)

31625000
31625100
31625200
45312100
51100000
45350000
45343100
75251110
71317100
50710000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The scope of lot 8 includes the design, installation, service and maintenance of domestic fire alarms. The lot is divided into six regions and organisations can bid for all regions. To be considered for the framework organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and associated scoring methodology. PfH intends to appoint five contractors to each geographical region but reserves the right to award a greater or fewer number of places depending on the bids received.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the ESPD and associated scoring methodology.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders must have the following minimum levels of general annual turnover for the lots they are applying for:

Lot 1: GBP 2 000 000 (two million pounds)

Lot 2: GBP 2 000 000 (two million pounds)

Lot 3: GBP 2 000 000 (two million pounds)

Lot 4: GBP 2 000 000 (two million pounds)

Lot 5: GBP 4 000 000 (four million pounds)

Lot 6: GBP 4 000 000 (four million pounds)

Lot 7: GBP 4 000 000 (four million pounds)

Lot 8: GBP 2 000 000 (two million pounds).

PfH will obtain an independent third-party risk report from Experian using the Company Registration number supplied by the bidder. Any bidder who does not meet the minimum threshold of 50 out of 100 (Average Risk) will be subject to further investigation. This may entail a review of recent accounts and PfH reserves the right to request additional information to satisfy itself that the organisation is financially secure. PfH reserves the right to reject a bidder where it has doubts over the financial position of an organisation. It is the bidder’s responsibility to ensure that all information held by Experian is accurate when submitting their tender.

Bidders are required to hold the following minimum levels of insurance:

Employers liability — all lots = GBP 5 m (five million pounds)

Public liability insurance — all lots = GBP 10 m (ten million pounds)

Professional indemnity insurance — lots 1, 3, 5, 6 and 8 = GBP 5 m (five million pounds)

Professional Indemnity Insurance — lot 7 = GBP 10 m (ten million pounds)

Product liability insurance — lots 1, 5, 6 and 7 = GBP 10 m (ten million pounds)

Product liability insurance — lots 2, 3, 4 and 8 = GBP 5 m (five million pounds).

III.1.3)Technical and professional ability

List and brief description of selection criteria:

1) Bidders are required to be able to supply at least three contract examples for each lot they are bidding for. Such examples must be within the last 5 years for public works contracts and the last 3 years for public service contracts. Bidders must provide sufficient detail in their response to enable PfH to be able to identify and assess the relevant of the contract examples to the services required under the framework agreement. Bidders should use question 4C.1 to respond to the requirement. Bidders that are unable to provide three relevant and appropriate examples demonstrating sufficient experience (or provide a justification why they are unable to do so) will be excluded from the procurement process

2) Bidders are required to self-certify that they hold membership of a minimum of three of the five following organisations: National Inspection Council for Electrical Installation Contracting (NICEIC), Electrical Application Committee (EAC), Electrical Contractors Association (ECA), Electrical Safety Council (ELECSA), National Association of Professional Inspectors and Testers (NAPIT). Bidders must be able to provide evidence of membership if requested. Where equivalent national memberships are held, bidders must be able to demonstrate equivalence with those memberships.

3) Bidders must be able to self-certify that they hold approved contractor status and are registered on the Loss Certification Prevention Board (LCPB) list of approved products and services. Bidders must be able to provide evidence of registration if requested. Where equivalent national registrations are held, bidders must be able to demonstrate equivalence with those registrations.

4) Bidders must be able to self-certify that they comply with the minimum lot accreditation requirements (either holding accreditation where marked as an accreditation or complying with the standard where identified as a standard) as set out in the tables at 1.2.2 of Document 3 — Specification. Bidders must be able to provide evidence of accreditation/compliance if requested. Where equivalent national accreditations/standards are held/complied with, bidders must be able to demonstrate equivalence with those accreditations and standards.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not Applicable

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/05/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/05/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The additional minimum requirements apply:

1) Biders may be excluded if they are in any of the situations referred to in Reg.58 of the PCSR 2015.

2) If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within their country.

3) Bidders must to state the proportion of the contract they expect to subcontract.

4) Quality assurance. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 or can demonstrate that they have robust equivalent quality standards.

5) Health and Safety. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS OHSAS 18001 or has within the last 12 months successfully met the assessment requirements of a construction related scheme in registered membership of the safety schemes in procurement (SSIP) or; can demonstrate that they have robust equivalent health and safety standards.

6) Environmental. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 or can demonstrate it has robust equivalent environmental standards.

The framework may be used by any contracting authority listed in or referred to in the OJEU notice. This includes:

— all current members of PfH at the time of the OJEU notice;

— any registered provider of social housing (or Welsh registered social landlord,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the framework;

— any public authority (as defined in the FOI Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the framework;

— any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the framework agreement;

— any housing Arm’s Length Management Organisation (ALMO) that becomes a member of PfH during the period of the framework agreement;

— any wholly owned subsidiaries of any of the above organisations; and

— any other contracting authority listed on the following page of the PfH website

http://procurementforhousing.co.uk/permissible-users/ at the time of the OJEU notice for this procurement.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=620280

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The contracting authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Information on subcontracting is requested within the ITT

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders will be required to state the community benefits that will be delivered as part of this contract within the ITT.

(SC Ref:620280)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Court of Session
Postal address: Parliament House, Parliament Square
Town: Edinburgh
Postal code: EH1 1RQ
Country: United Kingdom
Telephone: +44 1312252595Internet address: https://www.scotcourts.gov.uk/the-courts/court-locations/court-of-session
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/04/2020