Fire Safety and Security Systems Tender

Fire Safety and Security Systems Tender

Lot 1 — Fire Safety. To include:oFire Alarm SystemsoSmoke Vent SystemsoSprinkler/Water Mist SystemsoEmergency Lighting. Lot 2 — Warden Call Systems and associated Door Entry Systems. Lot 3 — Door entry systems. (General needs residential systems). Lot 4 — CCTV Systems.

United Kingdom-Norwich: Burglar and fire alarms

2014/S 209-370288

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Flagship Housing Group Ltd
Keswick Hall, Keswick
Contact point(s): Asset Management
For the attention of: Mr Steven Fisher
NR14 7ER Norwich
UNITED KINGDOM
Telephone: +44 8452586222
E-mail: assetmanagement.tendering@flagship-housing.co.uk
Fax: +44 1603255404

Internet address(es):

General address of the contracting authority: www.flagship-housing.co.uk

Address of the buyer profile: /www.flagship-housing.co.uk/supplier-zone

Electronic access to information: www.flagship-housing.co.uk/tender-opportunities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fire Safety, Warden Call, Door Entry & CCTV Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Burglar and fire alarms. Smoke-detection apparatus. Smoke-extraction equipment. Sprinkler systems. Emergency lighting equipment. Intercom equipment. Access control system. Emergency and security equipment. Closed circuit television services. Alarm systems. Flagship Housing Group Ltd (Flagship) wishes to establish a multi-lot contract with one or more suppliers for the routine servicing, maintenance and responsive repairs to the following system types across the Flagship Group: Lot 1 — Fire Safety. To include:oFire Alarm SystemsoSmoke Vent SystemsoSprinkler/Water Mist SystemsoEmergency Lighting. Lot 2 — Warden Call Systems and associated Door Entry Systems. Lot 3 — Door entry systems. (General needs residential systems). Lot 4 — CCTV Systems.

II.1.6)Common procurement vocabulary (CPV)

31625000 – FB08, 38431200, 42521000, 44115500, 31518200, 32360000, 42961100, 35100000, 92222000, 35121700

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Routine servicing, maintenance and responsive repairs to the following system types across the Flagship group: Lot 1 – Fire Safety. To include: Fire Alarm Systems, Smoke Vent Systems, Sprinkler/Water Mist Systems & Emergency Lighting. Lot 2 – Warden Call Systems and associated Door Entry Systems. Lot 3 – Door entry systems. (General needs residential systems). Lot 4 – CCTV Systems.
Estimated value excluding VAT:
Range: between 750 000 and 1 750 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Initial term of 3 years with an option to extend by further periods of up to a total of 2 years. Maximum duration 5 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Fire Safety

1)Short description

Fire Safety Routine servicing, maintenance and responsive repairs to Fire Alarm Systems, Smoke Vent Systems, Sprinkler/Water Mist Systems and Emergency Lighting.

2)Common procurement vocabulary (CPV)

31625000 – FB08, 38431200, 42521000, 44115500, 31518200, 35121700

3)Quantity or scope

Fire Safety Routine servicing, maintenance and responsive repairs to Fire Alarm Systems, Smoke Vent Systems, Sprinkler/Water Mist Systems and Emergency Lighting.
Estimated value excluding VAT:
Range: between 400 000 and 850 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Warden Call and associated Door Entry Systems

1)Short description

Routine servicing, maintenance and responsive repairs to Warden Call Systems and associated Door Entry Systems.

2)Common procurement vocabulary (CPV)

32360000, 42961100, 35100000, 35121700

3)Quantity or scope

Routine servicing, maintenance and responsive repairs to Warden Call Systems and associated Door Entry Systems.
Estimated value excluding VAT:
Range: between 200 000 and 450 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Door entry systems. (General needs residential systems).

1)Short description

Routine servicing, maintenance and responsive repairs to Door entry systems (General needs residential systems).

2)Common procurement vocabulary (CPV)

42961100, 35100000

3)Quantity or scope

Routine servicing, maintenance and responsive repairs to Door entry systems (General needs residential systems).
Estimated value excluding VAT:
Range: between 75 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: CCTV Systems

1)Short description

Routine servicing, maintenance and responsive repairs to CCTV Systems.

2)Common procurement vocabulary (CPV)

92222000

3)Quantity or scope

Routine servicing, maintenance and responsive repairs to CCTV Systems.
Estimated value excluding VAT:
Range: between 75 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
These are set out in the Pre-Qualification Questionnaire (PQQ) pack.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
These are set out in the Pre-Qualification Questionnaire (PQQ) pack.
Minimum level(s) of standards possibly required: These are set out in the Pre-Qualification Questionnaire (PQQ) pack.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
These are set out in the Pre-Qualification Questionnaire (PQQ) pack.
Minimum level(s) of standards possibly required:
These are set out in the Pre-Qualification Questionnaire (PQQ) pack.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: These are set out in the Pre-Qualification Questionnaire (PQQ) pack.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.12.2014 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.12.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 to 5 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=116040008

GO Reference: GO-20141027-PRO-6118838

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.10.2014