Fire Suppression Systems Measured Term Contract

North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
United Kingdom
Contact person: CPU
Telephone: +44 1294324730
E-mail: procurement@north-ayrshire.gov.uk
Fax: +44 1294324054
NUTS code: UKM33

Internet address(es):Main address: http://www.north-ayrshire.gov.uk

Address of the buyer profile:http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

The contract is awarded by a central purchasing body

The procurement documents are available for unrestricted and full direct access, free of charge, at:www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via:www.publiccontractsscotland.gov.uk

Regional or local authority

General public services

Measured Term Contract 2017/2020 Inspection, Servicing and Repairs to Fire Suppression Systems.

Reference number: NAC/2079

Services

The Service includes but is not limited to:-

— planned, corrective and emergency maintenance to fire suppression systems (sprinkler systems, dry riser systems, gas suppression systems),

— specialist repairs,

— minor system upgrades.

Location is through out North Ayrshire where all relevant systems installed within properties which the Council has a duty to maintain, including on the Islands of Arran and Cumbrae.

Value excluding VAT: 300 000.00 GBP

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maintenance of Dry Risers and Sprinkler Systems in Housing Properties

Lot No: 1

NUTS code: UKM33

NUTS code: UKM63

Main site or place of performance:

North Ayrshire including Arran & Cumbrae.

The Service includes but is not limited to:-

— planned, corrective and emergency maintenance to fire suppression systems (sprinkler systems and dry riser systems in Housing properties),

— specialist repairs,

— minor system upgrades.

Price is not the only award criterion and all criteria are stated only in the procurement documents

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Contract let on the basis of initial 3 year period with the option to extend annually for a further 2 years.

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

Maintenance of Dry Risers, Sprinkler Systems and Gas Suppression Systems in Non-Housing Properties

Lot No: 2

NUTS code: UKM33

NUTS code: UKM63

Main site or place of performance:

North Ayrshire including Arran & Cumbrae.

The Service includes but is not limited to:-

— planned, corrective and emergency maintenance to fire suppression systems (sprinkler systems, dry riser systems, gas suppression systems in Non Housing properties),

— specialist repairs,

— minor system upgrades.

Price is not the only award criterion and all criteria are stated only in the procurement documents

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The contract is let on the basis of 3 years with the option to extend annually for a further 2 years.

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

List and brief description of conditions:

Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

Lot 1 — LPS1048 or equivalent.

Lot 2 — LPS1048 and LPS 1204 or equivalent.

List and brief description of selection criteria:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP.

http://www.hse.gov.uk/pubns/hse40.pdf

Public & Products Liability Insurance = 10 000 000 GBP.

Professional Indemnity Insurance = 5 000 000 GBP.

Minimum level(s) of standards possibly required:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated above.

List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service (per Lot) as described in part II.2.4 of this Contract Notice.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment (per Lot) to deliver the types of requirements detailed in II.2.4 in this Contract Notice.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. As per question 2D.1.2 If the bidder intends to sub-contract any share of the contract to third parties, the proposed sub-contractor must complete the relevant sections of the ESPD and this must be uploaded as part of the bidders submission:

The sections to be completed by the sub-contractor(s) are:

— Part 2A Information about the sub-contractor,

— Part 2B Information about representatives of the sub-contractor,

— Part III (3A to 3D.15.4) Exclusion Grounds,

— Part 4A.2.2 Membership of LPS1048 and LPS1204 or equivalent.

Part IV, Section D — Health and Safety.

1.The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR 2. A Health & Safety policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract.

The health & safety policy must include documented procedures:

— for ensuring that H&S measures are effective in reducing/preventing incidents, occupational ill-health and accidents. This must provide details of the arrangements for H&S management that are relevant to the nature and scales of the requirement;

— on how the bidder obtains access to competent Health and Safety advice and assistance providing the bidder’s workforce with training and information appropriate to the type of work and this must also include a description of arrangements for keeping the workforce updated on legislation and good H&S practice applicable throughout the organisation;

— describing what H&S or other relevant qualifications and experience the bidder’s workforce has, in order to implement the H&S policy to a standard appropriate for the work;

— for checking, reviewing and where necessary, improving the bidders H&S performance;

— for involving the bidders workforce in the planning and implementation of H&S measures;

— for recording accidents/incidents and undertaking follow-up action. This will include records of accident rates and frequency for all RIDDOR reportable events for at least the last 3 years;

— for ensuring that the bidder’s suppliers apply H&S measures to a standard appropriate to the work for which they are being engaged and how this is co-ordinated;

— for carrying out risk assessments capable of supporting safe methods of work and reliable contract delivery where necessary;

— on arrangements for ensuring that (where applicable) on-site welfare provision meets legal requirements and the needs/expectations of the bidder’s employees.

Minimum level(s) of standards possibly required:

Quality Management Procedures. 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),OR 2.A quality management policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract.

The quality manual must include documented procedures for:

— Arrangements for monitoring quality management on an ongoing basis;

— Regularly reviewing, correcting and improving quality performance

— Ensuring that quality management is effective in reducing / preventing incidents of sub-standard delivery

— Providing workforce with appropriate quality related training

— Dealing with complaints and implementing corrective measures

Part IV, Section D — Environmental Management Standards

1.The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,

OR 2.A quality management policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract.

The quality manual must include documented procedures for;

— ensuring that the bidder’s environmental management procedures are effective in reducing/preventing significant impacts on the environment;

— providing employees with training and information on environmental issues, including evidence that the bidder has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties;

— checking, reviewing and where necessary improving the bidder’s environmental management performance and the environmental impact of this organisation, demonstrating that it has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties;

— checking, reviewing and where necessary improving the bidder’s environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals;

— dealing with waste (e.g. waste management plans, waste segregation, recycling etc.); ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier’s environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder’s supply chain.

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Open procedure

The procurement is covered by the Government Procurement Agreement: yes

Date: 23/02/2017

Local time: 12:00

English

Duration in months: 3 (from the date stated for receipt of tender)

Date: 23/02/2017

Local time: 12:00

This is a recurrent procurement: no

Electronic payment will be used

Please note this tender has information governance implications.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=479233

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

North Ayrshire Council is committed to maximising Community Benefits from its procurement activities. Under this procurement, the successful applicant, and its supply chain, are required to support the Councils social, economic and environmental objectives relating to participation in skills development, training, employment initiatives, education initiatives, community initiatives, supporting SMEs and third sector organisations. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations and Community Benefits may be included as a contractual requirement.

(SC Ref:479233)

Download the ESPD document here:http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=479233

North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
United Kingdom
Telephone: +44 1294324730
Fax: +44 1294324054Internet address:http://www.north-ayrshire.gov.uk

23/01/2017