Fire Suppression Tender Oxford

Oxford University Hospitals NHS Trust
John Radcliffe Hospital, Headley Way, Headington
For the attention of: Alec Dunbar
OX3 9DU Oxford
UNITED KINGDOM
Telephone: +44 1865223271
E-mail: alec.dunbar@ouh.nhs.uk

Internet address(es):

General address of the contracting authority: www.ouh.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Body governed by public law

Health

The contracting authority is purchasing on behalf of other contracting authorities: no

OUHS 2014-10-02 Fire Suppression.

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Oxford University Hospitals NHS Trust sites:
The John Radcliffe Hospital,
The Churchill Hospital,
The Horton General Hospital,
The Nuffield Orthopaedic Centre.

NUTS code UKJ14

The notice involves a public contract

Duration of the framework agreement

Duration in years: 5

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 327 500 GBP

The OUH Trust requires effective preventative maintenance, breakdown/call out facility, repairs and technical support to ensure compliance with The Regulatory Reform (Fire Safety) Order 2005
The system is an OPEN Protocol and will remain as such, no closed protocols will be allowed.
All engineers shall be trained to the recognised industry standards and the company shall be accredited to an approved fire prevention association.
In addition to preventative maintenance the Trust may require services associated with:
— Fire Suppression refurbishment projects,
— Major Component repairs,
— Planned replacement/refurbishment.
There will however be no guarantee of exclusivity with the Trust reserving the right to seek further quotations for such elements.

35111300, 31625000, 44115500, 44482200, 35111500, 39525400

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Options: no

This contract is subject to renewal: no

Starting 7.4.2015. Completion 27.3.2020

31625000

Please see main ITT documents.
Estimated value excluding VAT: 200 000 GBP

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

44482200

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

35111300, 35111320

Estimated value excluding VAT: 100 000 GBP

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

44115500

Date of installation and commissioning still to be determined but will be within the duration of this project.
Estimated value excluding VAT: 5 000 GBP

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate,evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums,dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special
purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on theproduction capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

Restricted

Envisaged number of operators: 5

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

OUH 2014-10-02

Payable documents: no

30.10.2014 – 12:00

11.11.2014

English.

in days: 60 (from the date stated for receipt of tender)

I.1) Name, addresses and contact point(s)
Electronic submission of tenders and requests to participate: Please see Section III.2.1.

30.9.2014