First World War Centenary Commemorative Event – Thiepval
engaging an Event Management Company to work with DCMS and numerous stakeholders to advise on, and to plan and deliver, the event.
United Kingdom-London: Cultural event organisation services
2015/S 048-083712
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department of Culture, Media and Sport
100 Parliament Street
Contact point(s): https://www.delta-esourcing.com
For the attention of: Sally Davey
SW1A 2BQ London
UNITED KINGDOM
Telephone: +44 72112213
E-mail: commercial@culture.gov.uk
Internet address(es):
General address of the contracting authority: www.gov.uk/dcms
Electronic access to information: https://www.delta-esourcing.com
Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 26: Recreational, cultural and sporting services
NUTS code FR
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
— Delivery of a public ballot for attendance at the main commemorative event (8 000 guests);
— Delivery of a televised, live, 1 hour event, at Thiepval Memorial to take place on 1.7.2016 at approx. 12:00 CET time, and an all-night vigil on the evening of 30.6.2016;
— Delivery of 3 additional viewing areas in the local vicinity with the aim of doubling the number of people who can view the event;
— The sourcing, management and delivery of all identified support buildings, security fencing, seating, catering and facilities requirements to run alongside the event set, including production, design and build, contracting and securing appropriate suppliers, managing risks, erection/break-down and layout;
— Delivery of a park and ride facility for those attending the event, using multiple locations and in liaison with relevant stakeholders;
— Security, health and safety, risk assessment and insurance/liability arrangements;
— Transport and security arrangements for high profile guests in and out of the memorial site and surrounding area;
— Guest list management including invitations, accreditation, logistics and communications;
— Provision of power generators and water supplies to deliver all aspects of the event ;
— Provision of team radio control system for internal communications and Wi-Fi equipment for external communication accessibility;
— Project management from end to end;
— Fluent language skills in English and French;
— Multiple stakeholder management and collaboration (e.g. CWGC, Royal British Legion, Broadcasters and other media, VIP guests (Heads of State level).
Please refer to the ITT document for full details of the scope and requirements. This can be obtained from https://www.delta-esourcing.com/respond/K2273R4PWR
Prospective Tenderers will need to register on Delta. The Delta access code for this procurement exercise is K2273R4PWR.
II.1.6)Common procurement vocabulary (CPV)
79952100
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Please refer to the ITT document.
III.2.3)Technical capacity
Please refer to the ITT document.
Minimum level(s) of standards possibly required:
Please refer to the ITT document.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2015/S 11-014906 of 16.1.2015
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 24.4.2015 – 11:00
Place:
London.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/K2273R4PWR
GO Reference: GO-201534-PRO-6413438.
VI.4.1)Body responsible for appeal procedures
Department of Culture, Media and Sport
100 Parliament Street
SW1A 2BQ London
UNITED KINGDOM
E-mail: commercial@culture.gov.uk
Telephone: +44 72112213
VI.5)Date of dispatch of this notice: