Fleet Management with Provision for Car Lease Schemes

Fleet Management with Provision for Car Lease Schemes

Cambridge University Hospitals NHS Foundation Trust invites tenders for the provision of fleet management services under a 48 month framework agreement.

United Kingdom-Cambridge: Fleet management, repair and maintenance services

2014/S 046-077287

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cambridge University Hospitals NHS Foundation Trust
Cambridge Biomedical Campus, HIlls Road
Contact point(s): http://www.cuh.org.uk
For the attention of: Jim Brennan
CB2 0QQ Cambridge
UNITED KINGDOM
E-mail: tenders@cirruspurchasing.co.uk

Internet address(es):

General address of the contracting authority: http://www.cuh.org.uk

Address of the buyer profile: https://cirrus-tenders.co.uk/Home.aspx?Link=[10464f55-cc58-4113-8b85-c6a99b9d42d2]&ClientStyle=1
Electronic access to information: https://cirrus-tenders.co.uk/Home.aspx?Link=[10464f55-cc58-4113-8b85-c6a99b9d42d2]&ClientStyle=1
Electronic submission of tenders and requests to participate: https://cirrus-tenders.co.uk/Home.aspx?Link=[10464f55-cc58-4113-8b85-c6a99b9d42d2]&ClientStyle=1
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Fleet Management with provision for car lease schemes.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Cambridge and throughout the UK, with the framework accessible by all contracting authorities.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 150 000 000 and 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The tender can only be completed online via https://cirrus-tenders.co.uk/Home.aspx?

Link=[10464f55-cc58-4113-8b85-c6a99b9d42d2]&ClientStyle=1
Cambridge University Hospitals NHS Foundation Trust (“the Trust”) invites tenders for the provision of fleet management services under a 48 month framework agreement (‘the Agreement’). The Agreement will be used by the Trust and may also be utilised by all other NHS Trusts (“Authorities”) within the United Kingdom, lists of which can be found via the following links.
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.wales.nhs.uk/ourservices/directory

http://www.nhs.uk/ServiceDirectories/Pages/PrimaryCareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

http://www.monitor-nhsft.gov.uk/about-nhs-foundation-trusts/nhs-foundation-trust-directory?letter=AllFT

The framework may also be accessed by all other contracting authorities within the UK. Further information and links to definable groups can be found in VI.3 (Additional Information).
The Trust is looking to create a Fleet Management Framework that provides the following services: a lease car scheme (via salary deduction and/or salary sacrifice), transport fleet vehicle management, grey fleet management, electronic expenses, insurance mediation, accident management including claims administration, and the acquisition of vehicles on contract hire and other funding arrangements using multiple suppliers.
For clarity, the primary services required can be described as follows:
1.1. Lease schemes; to allow Authorities to provide employee incentives and benefits around vehicle provision, incorporating lease cars on a salary deduction or salary sacrifice basis
1.2. Grey fleet; to allow Authorities to appoint a suitable organisation to manage the Grey Fleet administration requirements they may currently undertake in-house
1.3. Electronic expenses; the provision of an automated submission and claims system that simplifies the claims process for end-users and administrators
1.4. Web portal; providing real-time 24/7 access for Authorities to a web-based portal that allows for real time quotations and vehicle management services with complete technical data breakdown of vehicles for end-users
Other ancillary services that are related to the core service provision are expected to be provided as part of this framework. These services may not be identified as part of this notice but can be identified by individual Authorities during their call-off process.
The Trust is willing to consider submissions from suitable providers that incorporate all, or a combination of the above services in order to assist in the development, promotion and administration of a Fleet Management Framework. However, bidders are advised that this framework is intended for the provision of a complete fleet management service, not just a limited repairs and maintenance service.

II.1.6)Common procurement vocabulary (CPV)

50111000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated value range of services that will be required through this Agreement during its 48 month period is GBP 150 000 000 – GBP 200 000 000 excluding VAT. This estimate of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful suppliers participating in the resulting framework agreement.
Estimated value excluding VAT:
Range: between 150 000 000 and 200 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender documentation available for completion on the CirrusTenders website – See section I.1 for the relevant links.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability in any group bid.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who has been convicted of:
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA(c);
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e), where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010(f);
(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(g), within the meaning of—
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968(h), the Theft Act (Northern Ireland) 1969(i), the Theft Act 1978(j) or the Theft (Northern Ireland) Order 1978(k);
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(a), article 451 of the Companies (Northern Ireland) Order 1986(b) or section 993 of the Companies Act 2006(c);
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(d) or section 72 of the Value Added Tax Act 1994(e);
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(f);
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(g) or section 19 of the Theft Act (Northern Ireland) 1969(h);
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(i); or (ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002(j);
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(k) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(l);
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(m); or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation available for completion on the CirrusTenders website – See section I.1 for the relevant links.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documentation available for completion on the CirrusTenders website – See section I.1 for the relevant links.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately 42 months from the date of this contract notice.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Cambridge University Hospitals NHS Foundation Trust (“the Trust”) invites tenders for the provision of fleet management services under a 48 month framework agreement (‘the Agreement’). The Agreement will be used by the Trust and may also be utilised by all other NHS Trusts (“Authorities”) within the United Kingdom, lists of which can be found via the following links.
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.wales.nhs.uk/ourservices/directory

http://www.nhs.uk/ServiceDirectories/Pages/PrimaryCareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

http://www.monitor-nhsft.gov.uk/about-nhs-foundation-trusts/nhs-foundation-trust-directory?letter=AllFT

The framework may also be accessed by all Local Authorities located in the United Kingdom, lists of which can be found at:
http://en.wikipedia.org/wiki/Local_government_in_England

http://en.wikipedia.org/wiki/Local_government_in_Wales

http://en.wikipedia.org/wiki/Local_government_in_Scotland

http://en.wikipedia.org/wiki/Local_government_in_Northern_Ireland

This link provides an opportunity to search for local authorities in England, with further links to search for local authorities in Wales, Scotland and Northern Ireland:
http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1

The Agreement may also be used by all contracting authorities (as defined by Regulation 3 of the UK statutory instrument Public Contracts Regulations 2006/5), including but not limited to the following definable groups of contracting authorities:
http://www.education.gov.uk/edubase/search.xhtml?page

http://www.schoolswebdirectory.co.uk/stats.php

http://en.wikipedia.org/wiki/List_of_universities_in_the_United_Kingdom#universities_alphabetically http://en.wikipedia.org/wiki/List_of_law_enforcement_agencies_in_the_United_Kingdom

http://www.charity-commission.gov.uk/showcharity/registerofcharities/registerhomepage.aspx?&=&
http://www.accessplace.com/housing-association

http://www.wales.gov.uk/?lang=en

http://www.llgc.org.uk/

http://www.northernireland.gov.uk/az2.htm

http://www.police-information.co.uk/police-directory/index.php?cat=6&subcat=29

http://www.fireservice.co.uk/information/ukfrs

http://www.citizensadvice.org.uk/index/about/citizens_advice_offices.htm

http://www.sporta.org/index.php?option=com_content&view=categories&id=14&Itemid=140

http://www.pbni.org.uk

http://www.scotcourts.gov.uk/locations/index.asp

http://home.scotland.gov.uk/home

The Agreement is also available to all current and future members of the Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/. Capita Asset Services (Capita), a major provider of advisory services to the UK Public sector, intends to use this framework to enable its clients to procure fleet management services. Capita will provide details of the framework agreement and market the framework to its clients.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Contact points detailed with section I.1

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This tender process will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework is communicated to tenderers. Appeals can directly raised with the Trust via the contact points detailed in section I.1 of this contract notice.
If an appeal regarding the award of the framework has not successfully been resolved between the tenderer and Trust then the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.3.2014