Fleet Management with Provision for Car Lease Schemes
Cambridge University Hospitals NHS Foundation Trust invites tenders for the provision of fleet management services under a 48 month framework agreement.
United Kingdom-Cambridge: Fleet management, repair and maintenance services
Section I: Contracting authority
Cambridge University Hospitals NHS Foundation Trust
Cambridge Biomedical Campus, HIlls Road
Contact point(s): http://www.cuh.org.uk
For the attention of: Jim Brennan
CB2 0QQ Cambridge
General address of the contracting authority: http://www.cuh.org.uk
Address of the buyer profile: https://cirrus-tenders.co.uk/Home.aspx?Link=[10464f55-cc58-4113-8b85-c6a99b9d42d2]&ClientStyle=1
Electronic access to information: https://cirrus-tenders.co.uk/Home.aspx?Link=[10464f55-cc58-4113-8b85-c6a99b9d42d2]&ClientStyle=1
Electronic submission of tenders and requests to participate: https://cirrus-tenders.co.uk/Home.aspx?Link=[10464f55-cc58-4113-8b85-c6a99b9d42d2]&ClientStyle=1
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Cambridge and throughout the UK, with the framework accessible by all contracting authorities.
NUTS code UK
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 150 000 000 and 200 000 000 GBP
The tender can only be completed online via https://cirrus-tenders.co.uk/Home.aspx?
Cambridge University Hospitals NHS Foundation Trust (“the Trust”) invites tenders for the provision of fleet management services under a 48 month framework agreement (‘the Agreement’). The Agreement will be used by the Trust and may also be utilised by all other NHS Trusts (“Authorities”) within the United Kingdom, lists of which can be found via the following links.
The framework may also be accessed by all other contracting authorities within the UK. Further information and links to definable groups can be found in VI.3 (Additional Information).
The Trust is looking to create a Fleet Management Framework that provides the following services: a lease car scheme (via salary deduction and/or salary sacrifice), transport fleet vehicle management, grey fleet management, electronic expenses, insurance mediation, accident management including claims administration, and the acquisition of vehicles on contract hire and other funding arrangements using multiple suppliers.
For clarity, the primary services required can be described as follows:
1.1. Lease schemes; to allow Authorities to provide employee incentives and benefits around vehicle provision, incorporating lease cars on a salary deduction or salary sacrifice basis
1.2. Grey fleet; to allow Authorities to appoint a suitable organisation to manage the Grey Fleet administration requirements they may currently undertake in-house
1.3. Electronic expenses; the provision of an automated submission and claims system that simplifies the claims process for end-users and administrators
1.4. Web portal; providing real-time 24/7 access for Authorities to a web-based portal that allows for real time quotations and vehicle management services with complete technical data breakdown of vehicles for end-users
Other ancillary services that are related to the core service provision are expected to be provided as part of this framework. These services may not be identified as part of this notice but can be identified by individual Authorities during their call-off process.
The Trust is willing to consider submissions from suitable providers that incorporate all, or a combination of the above services in order to assist in the development, promotion and administration of a Fleet Management Framework. However, bidders are advised that this framework is intended for the provision of a complete fleet management service, not just a limited repairs and maintenance service.
Estimated value excluding VAT:
Range: between 150 000 000 and 200 000 000 GBP
Section III: Legal, economic, financial and technical information
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA(c);
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e), where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010(f);
(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(g), within the meaning of—
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968(h), the Theft Act (Northern Ireland) 1969(i), the Theft Act 1978(j) or the Theft (Northern Ireland) Order 1978(k);
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(a), article 451 of the Companies (Northern Ireland) Order 1986(b) or section 993 of the Companies Act 2006(c);
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(d) or section 72 of the Value Added Tax Act 1994(e);
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(f);
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(g) or section 19 of the Theft Act (Northern Ireland) 1969(h);
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(i); or (ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002(j);
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(k) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(l);
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(m); or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
As per tender documentation available for completion on the CirrusTenders website – See section I.1 for the relevant links.
Section IV: Procedure
Payable documents: no
Section VI: Complementary information
Estimated timing for further notices to be published: Approximately 42 months from the date of this contract notice.
The framework may also be accessed by all Local Authorities located in the United Kingdom, lists of which can be found at:
This link provides an opportunity to search for local authorities in England, with further links to search for local authorities in Wales, Scotland and Northern Ireland:
The Agreement may also be used by all contracting authorities (as defined by Regulation 3 of the UK statutory instrument Public Contracts Regulations 2006/5), including but not limited to the following definable groups of contracting authorities:
The Agreement is also available to all current and future members of the Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/. Capita Asset Services (Capita), a major provider of advisory services to the UK Public sector, intends to use this framework to enable its clients to procure fleet management services. Capita will provide details of the framework agreement and market the framework to its clients.
Contact points detailed with section I.1
If an appeal regarding the award of the framework has not successfully been resolved between the tenderer and Trust then the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice:4.3.2014