Fleet Services Procurement with and without Maintenance
Main fleet leased with maintenance and without maintenance, specialist fleet with maintenance, short term hire, plant some with maintenance, some without maintenance, parts supply via consignment stock.
UK-Cardiff: motor vehicles
2012/S 210-346104
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
County Council of the City and County of Cardiff (Cardiff Council)
County Hall, Atlantic Wharf
For the attention of: Lucy Williams
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873736
E-mail: lucywilliams@cardiff.gov.uk
Section II: Object of the contract
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Delivery within the boundary of Cardiff County Council.
NUTS code UKL22
— main fleet leased with maintenance and without maintenance,
— specialist fleet with maintenance,
— short term hire,
— plant some with maintenance, some without maintenance,
— parts supply via consignment stock.
Community Benefits apply to this contract, Further details: As set out in the Invitation to Tender.
34100000, 34110000, 34111000, 34113000, 34114000, 34115000, 34120000, 34300000, 50110000, 50111000, 45259000
Tenders may be submitted for one or more lots
Estimated value excluding VAT:
Range: between 45 500 000 and 100 500 000 GBP
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)
Number of possible renewals: Range: between 0 and 36
Information about lots
Lot No: 1 Lot title: Main Fleet Leased With Maintenance and Without Maintenance
34100000, 34300000, 50110000, 50111000
— cars,
— vans,
— car derived vans,
— 4×4”s,
— tippers up to 3.5 tonnes,
— minibuses,
— accessible minibuses,
— MPV.
These vehicles unless expressly agreed will be maintained by the Authority at their premises, at the Authority’s expense.
Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP
34114000, 34115000, 34120000, 34300000, 50110000, 50111000
— refuse collection vehicles (RCV) & food waste collection vehicles,
— sweepers, vacuum tankers, high volume jetter, cranes, road marking, chapter 8, tarmac and hookloaders,
— mobile libraries and specialist fit vehicles (e.g., mobile classrooms and exhibition trucks),
— other vehicles contained on the authorities operators licence.
Estimated value excluding VAT:
Range: between 30 000 000 and 50 000 000 GBP
34100000, 50111000
— rental vehicle (daily up to 12 months).
Rental vehicles will consists of:
— cars,
— 4×4”s,
— MPV”s,
— car derived vans,
— vans,
— minibuses,
— accessible minibuses,
— RCV”s,
— gritters,
— sweepers,
— HGV”s,
— tippers,
— jetting machine,
— cherry pickers / lifting platforms,
— telehandler.
These should be maintained by the Contractor.
Estimated value excluding VAT:
Range: between 3 500 000 and 10 000 000 GBP
50111000, 45259000
— tractors,
— mowers,
— ride on mowers,
— fork lift trucks,
— telehandlers,
— loaders,
— excavators,
— dozers,
— dump trucks,
— diggers,
— trailers,
— wood chippers,
— post lifters.
Estimated value excluding VAT:
Range: between 2 500 000 and 7 500 000 GBP
50110000, 50111000
— cars,
— vans,
— car derived vans,
— 4×4”s,
— tippers,
— gritters,
— motorcycles,
— minibuses,
— accessible minibuses,
— MPV.
It is the intention of Cardiff Council to standardise its Fleet to Single and or Dual badge for each category, this means that whilst the volumes of parts should not significantly vary the basket of parts may change to reflect the profile of the Fleet.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
Section III: Legal, economic, financial and technical information
Description of particular conditions: Please refer to the ITT.
Minimum level(s) of standards possibly required: As set out in Pre-Qualification Questionnaire.
Can be obtained from the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in Pre-Qualification Questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
Payable documents: no
Place:
County Hall, Cardiff.
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
The contract value set out in this notice has been determined using historical data and information and Cardiff Council makes no representation whatsoever that the maximum indicative values set out in this notice will be achieved.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
Cardiff Council reserves the right to award the each Lot / contract in whole or in part.
Cardiff Council reserves the right to evaluate each Lot as a separate contract.
Cardiff Council reserves the right to annul the tendering process at any time and not award any contract.
Cardiff Council reserves the right to abandon the tendering process at any time.
The timetable set out in the PQQ is indicative only and Cardiff Council reserves the right to depart therefrom at any time.
All documents to be priced in GBP and all payments made in GBP.
Cardiff Council endeavours to achieve sustainable development outcomes from all its activities and is committed to contributing to the social, economic and environmental well-being of the wider community.
This procurement exercise is being carried out via the Bravo Solutions e-tendering portal and you are required to register your company’s details so that you can access the electronic copy of the tender documents when they become available. Please visit www.etenderwales.bravosolution.co.uk.
The process of registering on the website is free and simple. If you have any queries please contact BravoSolution Helpdesk (details on the webpage) as they will be able to resolve any problems you may have.
Please advise via e-mail of your successful registration as soon as possible.
Suppliers Instructions How to Express Interest in this Tender.
1. Register your company on the xchangewales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,
— Click the “Click here to register” link,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
Login to the portal with the username/password.
3. Responding to the tender
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion of the PQQ,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on: – eMail: help@bravosolution.co.uk – Phone: +44 8003684850 / Fax: +44 2070800480
Buy4Wales Reference Number: 32421.
VI.5)Date of dispatch of this notice:26.10.2012