Fleet Services Procurement with and without Maintenance

I.1)Name, addresses and contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

II.1.2)Type of contract and location of works, place of delivery or of performance

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

1)Short description

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

1)Short description

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

1)Short description

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

1)Short description

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

1)Short description

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

The contract(s) to be procured shall be for a term of 7 years, there is an option for the Authority to extend for periods up to a year up to a maximum of 3 occasions i.e 7 +1+1+1 so that the potential maximum term for any contract let under this procurement could be 10 years.
The contract value set out in this notice has been determined using historical data and information and Cardiff Council makes no representation whatsoever that the maximum indicative values set out in this notice will be achieved.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
Cardiff Council reserves the right to award the each Lot / contract in whole or in part.
Cardiff Council reserves the right to evaluate each Lot as a separate contract.
Cardiff Council reserves the right to annul the tendering process at any time and not award any contract.
Cardiff Council reserves the right to abandon the tendering process at any time.
The timetable set out in the PQQ is indicative only and Cardiff Council reserves the right to depart therefrom at any time.
All documents to be priced in GBP and all payments made in GBP.
Cardiff Council endeavours to achieve sustainable development outcomes from all its activities and is committed to contributing to the social, economic and environmental well-being of the wider community.
This procurement exercise is being carried out via the Bravo Solutions e-tendering portal and you are required to register your company’s details so that you can access the electronic copy of the tender documents when they become available. Please visit www.etenderwales.bravosolution.co.uk.

The process of registering on the website is free and simple. If you have any queries please contact BravoSolution Helpdesk (details on the webpage) as they will be able to resolve any problems you may have.
Please advise via e-mail of your successful registration as soon as possible.
Suppliers Instructions How to Express Interest in this Tender.
1. Register your company on the xchangewales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,

— Click the “Click here to register” link,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
Login to the portal with the username/password.
3. Responding to the tender
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion of the PQQ,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on: – eMail: help@bravosolution.co.uk – Phone: +44 8003684850 / Fax: +44 2070800480

Buy4Wales Reference Number: 32421.

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 day calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contract Regulations 2006 (SI2006 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be bought within the applicable Limitation period.