Fleet Vehicle Accident Repair Contract

Fleet Vehicle Accident Repair Contract

The framework will consist of two lots covering. Lot 1: Vehicles 3500kg and below. Lot 2: Vehicles over 3500kg.

UK-Bradford: repair, maintenance and associated services of vehicles and related equipment

2012/S 209-344408

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Bradford Metropolitan District Council
Department of Environment & Neighbourhoods, Fleet Services, Shearbridge Depot
For the attention of: Simon Worth
BD7 1PU Bradford
UNITED KINGDOM
Telephone: +44 1274432812
E-mail: simon.worth@bradford.gov.uk

Internet address(es):

General address of the contracting authority: www.bradford.gov.uk

Address of the buyer profile: http://www.bradford.gov.uk/procurement

Electronic access to information: http://scms.alito.co.uk

Electronic submission of tenders and requests to participate: http://scms.alito.co.uk

Further information can be obtained from: Bradford Metropolitan District Council
http://scms.alito.co.uk
Bradford
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bradford Metropolitan District Council
http://scms.alito.co.uk
Bradford
UNITED KINGDOM

Tenders or requests to participate must be sent to: Bradford Metropolitan District Council
http://scms.alito.co.uk
Bradford
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Fleet Vehicle Accident Repair Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Bradford District.
NUTS code UKE41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 300 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The City of Bradford Metropolitan District Council (the Council) is seeking suitably experienced contractor(s) to participate in a framework arrangement for the supply of vehicle accident repair services to the councils vehicle fleet.
The framework will consist of two lots covering.
Lot 1: Vehicles 3500kg and below.
Lot 2: Vehicles over 3500kg.
It is anticipated that the framework will run from March 2013 and the will be for and initial two year period with the option to extend by a further two one year periods subject to satisfactory supplier performance and the Council still having need for the arrangement. All values given are for the initial contract period and are indicative only as the council can not guarantee future requirements.
Further details of the requirements required are within the tender documents which will be made available via the regional tendering website http://scms.alito.co.uk. The details of how to access these are contained within section VI.3 of this contract notice and any queries regarding this procurement should be made after reading these documents.

II.1.6)Common procurement vocabulary (CPV)

50100000, 50110000, 50111000, 50112000, 50112100, 50112110, 50112111, 50112120, 50113100, 50114000, 50114100, 50115000, 50115100, 50118100, 50118200, 50118300, 50118400, 50118500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 300 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Council reserves the right to extend the framework by up to two one year periods at its descretion subject to the council still having need for the the arrangement and supplier performance.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Vehicles 3500 kg and below.

1)Short description

The framework will be for the provision of repair of accident damaged vehicles, pre-prepared vehicles which may require finishing and loose panels which may require finishing. The Contractor(s) will deliver the services required across all Council departments within the Council’s boundaries.
2)Common procurement vocabulary (CPV)

50100000, 50110000, 50111000, 50112000, 50112100, 50112110, 50112111, 50112120, 50113100, 50114000, 50114100, 50115000, 50115100, 50118100, 50118200, 50118300, 50118400, 50118500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Vehicles over 3500kg

1)Short description

The framework will be for the provision of repair of accident damaged vehicles, pre-prepared vehicles which may require finishing and loose panels which may require finishing. The Contractor(s) will deliver the services required across all Council departments within the Council’s boundaries.
2)Common procurement vocabulary (CPV)

50100000, 50110000, 50111000, 50112000, 50112100, 50112110, 50112111, 50112120, 50113100, 50114000, 50114100, 50115000, 50115100, 50118100, 50118200, 50118300, 50118400, 50118500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A group guarantee will be required where applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the Pre Qualification Questionnaire (PQQ) document that organisations will be required to complete. This is available from the e-tendering web site used by the Council at http://scms.alito.co.uk together with other information which provides more explanation ofthe Council’s requirements along with instructions for completion and return of the PQQ prior to the closing date of the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 (as amended) and as set out in the PQQ Document.
Minimum level(s) of standards possibly required: As detailed on the PQQ documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the PQQ Document.
Minimum level(s) of standards possibly required:
As detailed on the PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Assessment of economic and financial standing and technical ability on the basis of the responses to the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Council reserve the right to employ e-auction technology in the award and operation of this framework agreement. Further information will be contained within the tender documentation.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BMDC/27775
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 186-305909 of 24.9.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

26.11.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The City of Bradford Metropolitan District Council reserves the right to use e-procurement technologies, including e-tendering in this procurement exercise. Interested bidders should be prepared to submit responses and bids using the internet.
Therefore the tender documents are to be downloaded from the Public Bulletin Board on http://scms.alito.co.uk using the following search criteria:

Keyword or Contract ID: BMDC/27775.
Current / awarded: current.
Display tenders: all.
Council: Bradford Metropolitan District.
Matching categories: all.
And completed and returned following the instructions provided in the document.
Although documents will be available for download up to the closing time and date for submissions, it is the bidders responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date ofthis stage of the process.
If this is your first time using the system, please refer to the online user guide, which is available under the Help tab, to assist you to register as a new user and download the document(s). Please ensure that you register for.
Bradford MDC to enable you to access Bradford MDC documentation (this can be done in your profile, under the “councils” tab).
If you require any assistance with the web site, please contact the named contact point on the ‘Contact Us’ tab on the web site homepage. Any queries relating to the tender process or requirements should be made to the named officer in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 Below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The City of Bradford Metropolitan District Council will incorporate a minimum ten calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into and to start proceedings where such action is necessary.Such additional information should be requested from the person stated in the contact details in Section I.1 of this document.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006/5 (as amended)) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above

VI.5)Date of dispatch of this notice:25.10.2012