Flexicare Housing Scheme in Staffordshire

Flexicare Housing Scheme in Staffordshire

Framework Agreement for the Development and Operation of a Flexicare Housing Scheme in Staffordshire.

United Kingdom-Stafford: Housing services

2013/S 251-440617

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire County Council
Wedgwood Building, Tipping Street
For the attention of: Gillian Sperrink
ST16 2DH Stafford
UNITED KINGDOM
Telephone: +44 1785854652
E-mail: gillian.sperrink@staffordshire.gov.uk
Fax: +44 1785854660

Internet address(es):

General address of the contracting authority: http://www.staffordshire.gov.uk/business/procurement/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ST207 Framework Agreement for the Development and Operation of a Flexicare Housing Scheme in Staffordshire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Staffordshire County Council (“the County Council”) is inviting tenders from economic operators who are a “Registered Provider” (or from economic operators who are in a consortium with a Registered Provider), as defined in Part 2 of the Housing and Regeneration Act 2008; to enter into a framework agreement for the provision and operation of new Flexicare developments (“the Projects”) across Staffordshire over the period 2015-2018.
The County Council will make the sites available at a discount on their market values and/or make a capital contribution in return for nomination rights to the Projects. The sale of the sites by the Council to the successful economic operator will be made in accordance with the General Consent under Section 25 of the Local Government Act 1988 (Local Authority assistance for privately let housing) 2010.
All framework management, post tender, will be in accordance with the Public Procurement Regulations 2006. Call-off contracts will be awarded following a mini-competition between all Economic Operators appointed to the Framework Agreement. The content of the mini-competition will be scheme specific and therefore the specific details may vary.
Important note: The participation and process for this tender will be via the electronic tendering portal located at www.staffordshire.alito.co.uk. Please ensure you also refer to section VI.3 of this notice. All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system. How to register:

1. Instructions at http//www.staffordshire.gov.uk/business/procurement/etendering/2. Follow the link to Proactis E-Tendering

(http://www.staffordshire.alito.co.uk). On the main page click Suppliers then (new user) Register links. 3. Complete the self-registration questions and click the Register button. 4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email

account, so please check). 5. Confirm the authentication and then login into Proactis Suppliers-side. 6. Search the bulletin board for the tender(s) using key words, search criteria etc. 7. Once found, click on the (blue) contract title to register interest against an active tender. 8. Click the Register button and then Continue. 9. The tender will now be in the My Tenders profile area on the main menu. 10. Find the Read Me First document and continue with managing the tender.If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice.
On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk

II.1.6)Common procurement vocabulary (CPV)

70333000, 45211300, 45211200, 45211100, 45210000, 45211340, 45211360, 45200000, 45215210, 98341100, 45000000, 75123000, 45212410, 45215100, 70330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Staffordshire County Council (“the County Council”) is inviting tenders from economic operators who are a “Registered Provider” (or from economic operators who are in a consortium with a Registered Provider), as defined in Part 2 of the Housing and Regeneration Act 2008; to enter into a framework agreement for the provision and operation of new Flexicare developments (“the Projects”) across Staffordshire over the period 2015 – 2018.
The County Council will make the sites available at a discount on their market values and/or make a capital contribution in return for nomination rights to the Projects. The sale of the sites by the Council to the successful economic operator will be made in accordance with the General Consent under Section 25 of the Local Government Act 1988 (Local Authority assistance for privately let housing) 2010.
Details of potential ‘hot spot’ areas where developments are likely to be required are included in the Pre-Qualification Questionnaire (PQQ). This is a provisional list of areas and is subject to change. At this time a specific list of County Council owned sites which may be available for inclusion in the project has not been finalised, but the County Council is in the process of doing so. A list of confirmed County Council owned sites will be provided at a later date to Economic Operators who are successful in being shortlisted to take part in the Invitation to Tender stage of this procurement process.
All framework management, post tender, will be in accordance with the Public Procurement Regulations 2006. Call-off contracts will be awarded following a mini-competition between all Economic Operators appointed to the Framework Agreement. The content of the mini-competition will be scheme specific and therefore the specific details may vary.
Estimated value excluding VAT:
Range: between 3 000 000 and 25 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 240 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made the following acceptance by the banking agents of the County Council.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers. The Contract may be awarded to a single applicant or a consortium or individuals of a
consortium but in the case of a consortium or individuals of a consortium liability will be joint and several.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Information and formalities necessary for evaluating if requirements are met. Any tender may be rejected from a company/organisation who interalia:(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations:(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by
the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations:(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct:(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate:(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority:(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority:(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information:(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA:(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively:(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities:(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering. Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link)http://www.opsi.gov.uk/si/si2006/20060005.htmStaff performing the contract will be required to have in place by the start date of the contract enhanced DBS disclosures.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract.
Financial checks will be undertaken for economic operators using one or more of the Council’s current financial assessors n2check (www.n2check.com), Dunn & Bradstreet (www.dnb.co.uk) Experian (www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used. Your submission may be rejected if you are given an above average/higher than average risk rating or poorer, by one or more of the assessors used.

Note:
1. It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct.
2. Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be
submitted with the response to the PQQ. SCC reserves the right to request further financial information and to take this into account where
necessary in addition to the level of risk stipulated by the financial assessors.
3. For sole traders/partnerships where 3rd. party financial assessments are not available the assessment will be undertaken using a financial
spreadsheet detailing trading account data for the last three years.
Minimum level(s) of standards possibly required: The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract. Public Liability – 5 million pounds Employers Liability – 10 million pounds Professional Indemnity – 5 million pounds Contractors Liability 20 million pounds. Faliure to achieve or agree to this may lead to disqualification.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 5
Objective criteria for choosing the limited number of candidates: Scored and Pass / Fail questions as set out in the prequalification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ST207
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.2.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Place:

Staffordshire Procurement Offices.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Limited to member of Staffordshire County Council staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This is an electronic tender.All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system. How to register: -1. Instructions at http//www.staffordshire.gov.uk/business/procurement/etendering/ 2. Follow the link to Proactis E-Tendering (http://www.staffordshire.alito.co.uk). On the main page click Suppliers then (new user) Register links. 3. Complete the self-registration questions and click the Register button. 4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check). 5. Confirm the authentication and then login into Proactis Suppliers-side. 6. Search the bulletin board for the tender(s) using key words, search criteria etc.7. Once found, click on the (blue) contract title to register interest against an active tender. 8. Click the Register button and then Continue. 9. The tender will now be in the My Tenders profile area on the main menu. 10. Find the Read Me First document and continue with managing the tender. If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As I.1 and VI.4.2

Body responsible for mediation procedures

As I.1 and VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender: and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the
Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

AsI.1 and VI.4.2

VI.5)Date of dispatch of this notice:24.12.2013