Flight Simulation Training Systems for MOD

Ministry of Defence, Air Support, Flight Simulation and Synthetic Trainers Project Team (FSAST PT)
Walnut 3a #1317, MOD Abbey Wood
Contact point(s): DESFsAST-Comrcl4a
BS34 8JH Bristol
United Kingdom
Telephone: +44 3067985450
E-mail: DESFsAST-Comrcl4a@mod.uk

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/government/organisations/ministry-of-defence

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Ministry of Defence, Air Support, Flight Simulation and Synthetic Trainers Project Team (FSAST PT)
NH1 Walnut 3a #1317, MOD Abbey Wood
Contact point(s): DESFsAST-Comrcl4a
BS34 8JH Bristol
United Kingdom
E-mail: DESFsAST-DCSSMailbox@mod.uk

Tenders or requests to participate must be sent to: Ministry of Defence, Air Support, Flight Simulation and Synthetic Trainers Project Team (FSAST PT)
NH1 Walnut 3a #1317, MOD Abbey Wood
Contact point(s): DESFsAST-Comrcl4a
BS34 8JH Bristol
United Kingdom
E-mail: DESFsAST-DCSSMailbox@mod.uk

Ministry or any other national or federal authority, including their regional or local sub-divisions

Defence

The contracting authority is purchasing on behalf of other contracting authorities: no

Defence Operational Training Capability (Air) Core System and Services (DCS&S).

Services
Service category No 20: Training and simulation services in the fields of defence and security
Main site or location of works, place of delivery or of performance: Lincolnshire.

NUTS code UKF30

Training and simulation in aircraft, missiles and spacecraft. Training and simulation in military electronic systems. Military electronic systems. Data storage services. The Defence Operational Training Capability (Air) (DOTC(A)) Programme is the MOD’s solution to the future of Air centric collective synthetic training. The DOTC(A) Programme aims to establish a series of networked synthetic mission training facilities to support the development and sustainment of the UK’s Defence Capability. The DOTC(A) Core System and Service (DCS&S) Project will support the DOTC(A) Programme and enable distributed training by providing a common synthetic environment and a range of training delivery services, which will ensure coherence and interoperability across the DOTC(A) Programme.
The DCS&S requirement is for the design, development and delivery of a system capable of hosting the common synthetic environment for distributed synthetic training devices to connect to each other, via a Government issued Wide Area Network, so that synthetic mission training events can be facilitated.
The system shall facilitate the execution and real-time management of the synthetic environment and training events, manage security restrictions across different classification domains and also provide the ability to review each training event, enabling near real-time feedback for trainees. The requirement also includes the design, development and delivery of a Development Engineering Laboratory to support exercise design and planning, through life system development and engineering, experimentation and to de-risk future capability integration activities.
The full capability will be delivered in a series of increments. This Contract will require the provider to successfully deliver the 1^st increment by April 2020. The 1^st increment includes the integration of Typhoon and E-3D with the Core System and link to US DMON. Additional increments required during the Contract period will be added under the Contract Change Procedure.The supplier will also be required to provide an initial period of In-Service Support covering key areas such as technical support, system modification and integration, simulation and modelling, security administration, system maintenance and repair, inventory management, configuration management, obsolescence management and system design management. It is anticipated that the initial contract duration shall run from April 2018 until March 2025. Also, that The Authority shall have irrevocable options to extend the contract up to a further 3 years until March 2028.
Anticipated release of the ITN: Q1 2017.

80650000, 80660000, 35700000, 72317000

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

This contract is divided into lots: no

Variants will be accepted: no

The scope of the Contract shall be explained in the ITN.
Estimated value excluding VAT:
Range: between 75 000 000 and 120 000 000 GBP

Options: yes
Description of these options: Options to extend contract duration. Details to be provided in the ITN.

This contract is subject to renewal: yes

Duration in months: 84 (from the award of the contract)

The Authority reserves the right to require an indemnity, guarantee or bank bond.

Financing and payment conditions shall be included in the ITN.

If a group of economic operators submit a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the Contract.

The conditions of the Contract shall be included in the ITN.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at:www.d2btrade.com The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form) and DEFCON 522J (Payment under P2P).

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at:http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) Where appropriate, a statement, covering the 3 previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Evidence of appropriate professional risk indemnity; at least 2 years certified audited accounts in statutory form, profit and loss account and balance sheet; statement of overall turnover to be provided with DPQQ. A financial assessment will be undertaken on the supplier’s financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(d) A statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator;
(m) In the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority;
(o) Any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).
Companies expressing an interest in this requirement are required to complete and submit the DPQQ.
Minimum level(s) of standards possibly required
Full details of minimum standards that apply are contained within the DPQQ.

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Negotiated

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: The selection criteria is explained in the DPQQ.

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction has been used: no

FsASTC/00107

no

Payable documents: no

20.10.2016 – 11:00

English.

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at: www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014, the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC:https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on: http://www.contracts.mod.uk You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: T5758K29UN. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO help desk by emailing: support@contracts.mod.uk or Telephone. 0800 282 324.

GO Reference: GO-2016729-DCB-8552875.

Ministry of Defence, Air Support, Flight Simulation and Synthetic Trainers Project Team (FSAST PT)
Bristol
United Kingdom

29.7.2016