Floating Support for Adults with Mental Health Problems Cardiff

Floating Support for Adults with Mental Health Problems Cardiff

Provision of Floating Support for adults with Mental Health problems living in their own homes.

United Kingdom-Cardiff: Social work services

2014/S 128-229245

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Ben James
CF10 4UW Cardiff
Telephone: +44 2920873942
E-mail: bjames@cardiff.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Electronic access to information: http://appswales.alito.co.uk/

Further information can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Ben James
CF10 4UW Cardiff
Telephone: +44 2920873732
E-mail: bjames@cardiff.gov.uk
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
CF10 4UW Cardiff
Telephone: +44 2920873732
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Tenders or requests to participate must be sent to: Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Room 249
For the attention of: Ben James
CF10 4UW Cardiff
Telephone: +44 2920873732
E-mail: bjames@cardiff.gov.uk
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Provision of Floating Support for adults with Mental Health problems living in their own homes.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Cardiff.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 560 000 GBP

II.1.5)Short description of the contract or purchase(s)

City of Cardiff Council seeks to appoint a provider to deliver a Floating Support Service to individuals with Mental Health problems living in their own homes.
The Mental Health Floating Support project is committed to providing a better quality of life to adults with mental health problems, to live independently in the community within their own homes. The Flexible Floating Support is intended to reduce the risk of hospital admissions and institutional care while assisting people to maintain a stable home in the community. The Floating Support project can compliment but does not replace personal care or other statutory services.
City of Cardiff Council’s Health & Social Care Directorate has undertaken an Achieving Better Outcomes (ABO) project to review of the range of commissioned community care provision for adults with mental health problems and identified a gap for move on provision within the current services.
The directorate currently procures circa 130 placements in 24 hour care settings which provide a highly valued service for people with critical social care needs. These services work in partnership with the local Community Mental Health teams by providing rehabilitative interventions to enable independent living skills and maintaining safety in the community. However, the ABO project observed that people were prevented from moving on from 24 hour care because a lack of specialist and flexible provision to support people through the transition into their own homes and to maintain their independence within the community.
City of Cardiff Council recognises the essential role it has in providing alternative housing options for people with Mental Health problems that enable individuals to live full and active lives within their local communities. The Strategy for people with Mental health sets out a number of key commissioning intentions for Adult Health and Social Care which include a user-led approach to increasing citizen support, offering choice, and avoiding need for specialised care through the development of more responsive universal services. The proposed Floating Support project also meet the aims of the City of Cardiff Council:
— ensuring people have access to a range of services and options which maximise their independence and choice of tenure,
— making best use of the resources available to ensure accommodation and support services offer quality outcomes and value for money; and
— ensuring activity is reflective of what people say they need and want.
The project aims to develop support options that meet people’s needs and aspirations including:
(a) enabling individuals to make decisions relating to their own lives and providing information, support and assistance where needed;
(b) providing opportunity for greater access to facilities and services, in particular those that maintain the physical wellbeing;
(c) providing individuals with a home of their own in safe and secure non institutional environments;
(d) meeting an individual’s specific needs whilst maximizing the use of mainstream resources;
(e) Working in partnership with housing providers to provide mainstream, flexible housing options that allow people to be part of their community.
City of Cardiff Council is therefore seeking the appointment of a provider to deliver specialist recovery focussed floating support to up to 20 service users that is inline with the individual service user’s identified need. The support required by each service user will vary but it will include support to manage their accommodation; to live within the community and access community activities and facilities and to maintain good links with the local multidisciplinary Community Mental Health Teams to ensure that the needs of the service user are met.
Bidders should note that Cardiff Council requires one contractor to provide the service. Cardiff Council welcomes bids from all tendering organisations, including consortia, lead contractor organisations and sole tenderers.
Additional Information.
We will evaluate the provider’s ability to meet minimum selection criteria, such as insurance, financial standing, past experience, equalities and health & safety record, and to satisfactorily deliver the requirements of the service specification.

To express an interest and download the tender documents for this opportunity, please go to the Council’s e-tendering websitehttp://appswales.alito.co.uk and if you are not already registered, please complete the free registration process ensuring that you select Cardiff and the category code SA08 – Domiciliary Care Services.

Once you have registered, please go to tender “10531CCC: Provision of Floating Support for adults with Mental Health problems living in their own homes” and express an interest. You will then be able to download the documentation.
Please ensure that you read the tender documents carefully in order to be aware of the requirements of the process and all the relevant deadlines.
Tender Documentation can only be accessed through the Website.
The services being procured fall within Part B of the Procurement Regulations and, as such, the Procurement Regulations only apply in part to this procurement. Accordingly tenderers should note that the Council has chosen voluntarily to issue an OJEU Notice and for the avoidance of doubt this action shall not give rise to any further obligations other than those applicable to Part B services.
Given this is a voluntary OJEU notice, bidders should note that all dates relating to the process are subject to change. The Council will use a fair, transparent and proportionate procedure with timescales and processes chosen by the Council. For the avoidance of doubt the Council will not be bound by and statutory time limits as this is a contract opportunity which for the purposes of the Public Contracts regulations is a Part B Service, and therefore not subject to the full extend of the Public Contract Regulations (as amended) is not required to be tendered under the Public Contract Regulations (as amended) and accordingly the Council is only obliged to comply with those parts of the Regulations (as amended) which apply to Part B Services.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
Lodging of Appeals
The Authority will incorporate the mandatory standstill period as directed by the Public Contracts Regulation 32 (1) to 32 (2A) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; the recipient of the notice and any reasons why the recipient did not meet the technical specification; the name of the party to be awarded the Contract, and a precise statement of when the standstill period is expected to end, including any reasons that it may not end when envisaged. Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice. The Authority is now automatically obliged to refrain from entering into a Contract when proceedings are brought in respect of the award decision and the Contract has not been entered into or the framework concluded. The Contractor must serve the legal claim form on the contracting authority (in acc or dance with rules of court) that represents the formal trigger for the Authority to suspend the Contract-making. The automatic suspension remains in force until either the court terminates the suspension or the proceedings come to an end.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: Employer’s Liability GBP10million
Public Liability GBP5million
Professional Indemnity Liability GBP2million
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.7.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:12027)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: