Flood Risk Consultancy Framework for Bristol City Council

Flood Risk Consultancy Framework for Bristol City Council

Bristol City Council is seeking to establish a new framework for Flood Risk Consultancy. The framework will consist of 7 ‘lots’ for different types of services. Lot 1 Hydrology, Hydraulic Modelling and Mapping; Lot 2 Environmental Assessment.

United Kingdom-Bristol: Environmental engineering consultancy services

2014/S 199-351754

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
City Hall, College Green
Contact point(s): Strategic Commissioning and Procurement Services
For the attention of: Mr J Thompson
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1173525565
E-mail: john.thompson@bristol.gov.uk
Fax: +44 1179037463

Internet address(es):

General address of the contracting authority: www.bristol.gov.uk

Address of the buyer profile: https://www.proactisplaza.com/supplierportal

Electronic access to information: https://www.proactisplaza.com/supplierportal

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/supplierportal

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Flood Risk Consultancy Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 13

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 960 000 and 1 640 000 GBP

II.1.5)Short description of the contract or purchase(s)

Environmental engineering consultancy services. Design-modelling services. Engineering design services. Engineering services. Engineering design services for the construction of civil engineering works. Construction project management services. Technical assistance services. Structural engineering consultancy services. Bristol City Council is seeking to establish a new framework for Flood Risk Consultancy. The framework will consist of 7 ‘lots’ for different types of services. Lot 1 Hydrology, Hydraulic Modelling and Mapping; Lot 2 Environmental Assessment; Lot 3 Engineering Concepts and Design; Lot 4 Structural Engineering; Lot 5 Technical Advice; Lot 6 Project Management and Lot 7 Multi-disciplinary Services.

II.1.6)Common procurement vocabulary (CPV)

71313000, 72242000, 71320000, 71300000, 71322000, 71541000, 71356200, 71312000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework consists of 7 ‘lots’ for different types of services. Lot 1 Hydrology, Hydraulic Modelling and Mapping; Lot 2 Environmental Assessment; Lot 3 Engineering Concepts and Design; Lot 4 Structural Engineering; Lot 5 Technical Advice; Lot 6 Project Management and Lot 7 Multi-disciplinary Services. Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal — Proactis — https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.

Estimated value excluding VAT:
Range: between 960 000 and 1 640 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Hydrology, hydraulic modelling and mapping

1)Short description

Lot 1 — Hydrology, Hydraulic Modelling and Mapping. The services includes; hydrological modelling and analysis; mapping of river, sea and surface water flooding and management of geographical data.

2)Common procurement vocabulary (CPV)

71313000, 72242000, 71320000, 71300000, 71322000

3)Quantity or scope

Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal — Proactis — https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.

Estimated value excluding VAT:
Range: between 75 000 and 150 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Number of applicants to be short list will be 6, if 6 or more pass the stage 1 of the Selection Criteria.

Lot No: 2Lot title: Environmental assessment

1)Short description

Lot 2 — Environmental Assessment. The services includes; environmental impact assessment; heritage and archaeological management; ecological survey and habitat creation and ground investigations.

2)Common procurement vocabulary (CPV)

71313000, 71320000, 71300000, 71322000, 71356200

3)Quantity or scope

Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal — Proactis —https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.

Estimated value excluding VAT:
Range: between 10 000 and 30 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Number of applicants to be short list will be 5, if 5 or more pass the stage 1 of the Selection Criteria.

Lot No: 3Lot title: Engineering concepts and design

1)Short description

Lot 3 — Engineering Concepts and Design. The services includes; design of mitigation solutions such as SuDS from concept to detail; innovative reporting and public engagement; design, supervision and contract management.

2)Common procurement vocabulary (CPV)

71313000, 72242000, 71320000, 71300000, 71322000, 71541000

3)Quantity or scope

Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal — Proactis —https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.

Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Number of applicants to be short list will be 6, if 6 or more pass the stage 1 of the Selection Criteria.

Lot No: 4Lot title: Structural Engineering

1)Short description

Lot 4 — Structural Engineering. The services include; assessment of existing flood risk and drainage infrastructure; analysis of surveys; design of new infrastructure.

2)Common procurement vocabulary (CPV)

71313000, 72242000, 71320000, 71300000, 71322000, 71312000

3)Quantity or scope

Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal — Proactis — https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.

Estimated value excluding VAT:
Range: between 15 000 and 30 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Number of applicants to be short list will be 5, if 5 or more pass the stage 1 of the Selection Criteria.

Lot No: 5Lot title: Technical Advice

1)Short description

Lot 5 — Technical Advice. The services include; engineering and strategy advice; technical reviews and link with wider city objectives and regeneration.

2)Common procurement vocabulary (CPV)

71313000, 71320000, 71300000, 71322000, 71356200

3)Quantity or scope

Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal — Proactis – https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.

Estimated value excluding VAT:
Range: between 10 000 and 30 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Number of applicants to be short list will be 5, if 5 or more pass the stage 1 of the Selection Criteria.

Lot No: 6Lot title: Project Management

1)Short description

Lot 6 — Project Management. The services include; appointment to resource implementations; provides continuity from studies to point of delivery and strategy, project appraisal and business cases.

2)Common procurement vocabulary (CPV)

71313000, 72242000, 71320000, 71300000, 71322000, 71541000, 71356200

3)Quantity or scope

Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal — Proactis – https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.

Estimated value excluding VAT:
Range: between 150 000 and 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Number of applicants to be short list will be 5, if 5 or more pass the stage 1 of the Selection Criteria.

Lot No: 7Lot title: Multi-disciplinary Services

1)Short description

Lot 7 — Multi-disciplinary Services. The services include; Avon Cut Wall Feasibility Study cases and other larger projects.

2)Common procurement vocabulary (CPV)

71313000, 72242000, 71320000, 71300000, 71322000, 71541000, 71356200, 71312000

3)Quantity or scope

Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal — Proactis – https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.

Estimated value excluding VAT:
Range: between 500 000 and 700 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Number of applicants to be short list will be 6, if 6 or more pass the stage 1 of the Selection Criteria.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority reserves the right to request appropriate security relevant and proportionate to the contract value. Further details will be given in the Invitation To Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bristol City Council standard form of condition for payment, which will be provided in the framework contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The authority reserves the right to require grouping consultants to take a particular form or to require a single consultant to take primary liability or to require that each consultant undertakes joint or several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the Invitation To Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 23 of the Public Contracts Regulations 2006 (as amended) and as set out in the Pre-Qualification Questionnaire documentation available on-line from Bristol’s e-tendering system. Also; (1) The Council reserves the right to exclude a Bidder if: (a) the Bidder has not confirmed that Blacklists are not used by or on behalf of the Bidder; and/or (b) the Council is not satisfied that the Bidder has demonstrated that adequate measures are in place to ensure that Blacklists are not used by or on behalf of the Bidder.(2) The Council reserves the right to exclude a Bidder if the Council is not satisfied that adequate self-cleaning has been carried out following: (a) an adverse finding by a court or tribunal or other public body exercising similar functions regarding the use of a Blacklist by or on behalf of a Bidder; (b)an admission by the Bidder of the use of a Blacklist by or on behalf of the Bidder. Please refer to the Pre-Qualification Questionnaire documentation and the on-line questionnaire for more details (including a definition of “Blacklist” and guidance regarding self-cleaning).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the Pre-Qualification Questionnaire documentation available on-line from Bristol’s e-tendering system.
Minimum level(s) of standards possibly required: In accordance with Regulation 24 of the Public Contracts Regulations 2006 (as amended) and as set out in the documentation available on-line from Bristol’s e-tendering system. Also; For all Lots (1 to 7) the applicant must be willing to take out the required insurances with an acceptable insurance company that specifically provide a minimum amount of cover of GBP 5 000 000 for Public Liability and GBP 10 000 000 Employers Liability Insurance. For Lots 1 to 6 the applicant must be willing to take out the required insurances with an acceptable insurance company that specifically provide a minimum amount of cover of GBP 2 000 000 for Professional Indemnity insurance. For Lots 7 the applicant must be willing to take out the required insurances with an acceptable insurance company that specifically provide a minimum amount of cover of GBP 10 000 000 for Professional Indemnity insurance. All applicants must agree to a contract that contains either Liquidated Damages or Delay Damages clause and provide a parent company guarantee and/or other guarantees of performance and financial standing if required. All applicants must be able to demonstrate suitable financial stability for individual contracts with a financial value for: Lot 1 — Hydrology, Hydraulic Modelling and Mapping 150 000 GBP: Lot 2 — Environmental Assessment 50 000 GBP: Lot 3 — Engineering Concepts and Design 200 000 GBP: Lot 4 — Structural Engineering 50 000 GBP: Lot 5 — Technical Advice 50 000 GBP: Lot 6 — Project Management 200 000 GBP and Lot 7 — Multi-disciplinary Services 700 000 GBP. Full details are available in the Pre-Qualification Questionnaire, Selection Criteria and other documentation from Bristol’s e-tendering system.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the Pre-Qualification Questionnaire documentation available on-line from Bristol’s e-tendering system.
Minimum level(s) of standards possibly required:
In accordance with Regulation 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the documentation available on-line from Bristol’s e-tendering system. Also; The applicant must demonstrate suitable technical experience in: Lot 1 — Hydrology, Hydraulic Modelling and Mapping including surface water flood model for integrated urban drainage model ) and 1D/2D hydraulic model: Lot 2 — Environmental Assessment including ecological advice for construction: Lot 3 — Engineering Concepts and Design including sustainable drainage: Lot 4 — Structural Engineering including structural assessment: Lot 5 – Technical Advice: Lot 6 — Project Management and Lot 7 — Multi-disciplinary Services. For all Lots the applicant must demonstrate that suitable measures or policies are in place regarding; Quality Assurance Measures; Health and Safety and Equal Opportunities Policies and provide suitable references. Full details are available in the Pre-Qualification Questionnaire, Selection Criteria and other documentation from Bristol’s e-tendering system.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 38
Objective criteria for choosing the limited number of candidates: Suitable technical experience for: Lot 1 — Hydrology, Hydraulic Modelling and Mapping including surface water flood model for integrated urban drainage model ) and 1D/2D hydraulic model: Lot 2 — Environmental Assessment including ecological advice for construction: Lot 3 — Engineering Concepts and Design including sustainable drainage: Lot 4 — Structural Engineering including structural assessment: Lot 5 — Technical Advice: Lot 6 — Project Management and Lot 7 — Multi-disciplinary Services. For all Lots references and policies and procedures regarding innovation and continuous improvement. Full details are available in the Pre-Qualification Questionnaire, Selection Criteria and other documentation from Bristol’s e-tendering system.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Proactis Reqd 1001183

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 168-299253 of 3.9.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.11.2014 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The deadline set out in IV.3.4 is the deadline for receipt of the applicant’s completed Pre-Qualification Questionnaire and to submit all supporting documentation.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=115872192

GO Reference: GO-20141013-PRO-6086058

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bristol District Registry of the High Court of Justice
Greyfriars, Lewins Mead
BS1 2NR Bristol
UNITED KINGDOM
Telephone: +44 1179106700

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with English law and the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.10.2014