Floor Coverings Framework for Higher Education Sector

The North Eastern Universities Purchasing Consortia are leading a process to award a Framework for floor coverings.

United Kingdom-Leeds: Floor coverings

2020/S 065-156361

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
NUTS code: UK
Postal code: LS1 5QX
Country: United Kingdom
E-mail: s.wells@neupc.ac.uk
Telephone: +44 7881715114

Internet address(es):Main address: www.neupc.ac.uk

Address of the buyer profile: https://neupc.delta-esourcing.com/

I.1)Name and addresses

Official name: North Western Universities Purchasing Consortium
Postal address: Albert House, 17 Bloom Street
Town: Manchester
NUTS code: UK
Postal code: M1 3HZ
Country: United Kingdom
E-mail: sarah.dye@manchester.ac.uk

Internet address(es):Main address: https://www.nwupc.ac.uk/

I.1)Name and addresses

Official name: Southern Universities Purchasing Consortium
Postal address: Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
Town: Reading
NUTS code: UK
Postal code: RG6 6BZ
Country: United Kingdom
E-mail: t.a.smith@reading.ac.uk

Internet address(es):Main address: https://www.supc.ac.uk/

I.1)Name and addresses

Official name: London Universities Purchasing Consortia
Postal address: Shropshire House, 179 Tottenham Court Road
Town: London
NUTS code: UK
Postal code: W1T 7NZ
Country: United Kingdom
E-mail: e.keenan@lupc.ac.uk

Internet address(es):Main address: https://www.lupc.ac.uk

I.1)Name and addresses

Official name: Higher Education Purchasing Consortia for Wales
Postal address: 8th Floor, 30-36 Newport Road
Town: Cardiff
NUTS code: UK
Postal code: CF24 0DE
Country: United Kingdom
E-mail: h.allaway@wales.ac.uk

Internet address(es):Main address: http://www.hepcw.ac.uk/

I.2)Information about joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Floor-coverings./M3M9Y2CM7U

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Floor-coverings./M3M9Y2CM7U

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Floor Coverings

Reference number: EFM2032 NE

II.1.2)Main CPV code

44112200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The North Eastern Universities Purchasing Consortia (NEUPC) are leading a process to award a framework for floor coverings. The scope includes primary and secondary entrance matting, carpet tile, broadloom carpet, roll vinyl, safety vinyl, acoustic vinyl, vinyl tile, linoleum, static control flooring, rubber flooring, laminate flooring and vinyl — sports floors. The framework is going to be available to members of NEUPC, plus members of LUPC, SUPC, HEPCW and NWUPC.

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call-off contracts under this framework may be part funded from external streams, including European Union (EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.

II.1.5)Estimated total value

Value excluding VAT: 60 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Supply of Floor Coverings — National

Lot No: 1

II.2.2)Additional CPV code(s)

44112200

39531000

39531310

44112230

44100000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

The North Eastern Universities Purchasing Consortia (NEUPC) are leading on a process to award a framework for floor coverings. The scope is to include primary and secondary entrance matting, carpet tile, broadloom carpet, roll vinyl, safety vinyl, acoustic vinyl, vinyl tile, linoleum, static control flooring, rubber flooring, laminate flooring and sports floors. Bidders will be able to select which product types they are willing and able to supply under the framework.

The framework is going to be available to all members of NEUPC, as well as all members of LUPC, SUPC, HEPCW and NWUPC. It is intended that Lot 1: Supply of floor coverings — National will be awarded to 10 bidders in total, provided that there are a suitable number of bidders which meet any required minimum standards. NEUPC reserves the right to proceed with a lower number of bidders. Bidders will be expected to supply flooring products to 100 % of the members in England and Wales, with Northern Ireland in scope of the agreement but not mandatory.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Account management / Weighting: 5

Quality criterion – Name: Supply chain / Weighting: 20

Quality criterion – Name: Product / Weighting: 15

Quality criterion – Name: Design consultancy / Weighting: 5

Quality criterion – Name: Sustainability / Weighting: 15

Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

NEUPC reserves the right, subject to regulations, to change without notice the basis of or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation.

https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Floor-coverings./M3M9Y2CM7U

II.2)Description

II.2.1)Title:

Supply, Fitting and Maintenance of Floor Coverings — Regional

Lot No: 2

II.2.2)Additional CPV code(s)

44112200

45430000

45432000

45432100

45432110

45432111

45432130

44112230

39531000

39531310

39531400

39534000

44100000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

The North Eastern Universities Purchasing Consortia (NEUPC) are leading on a process to award a framework for floor coverings. The scope is to include the supply, fitting and maintenance of primary and secondary entrance matting, carpet tile, broadloom carpet, roll vinyl, safety vinyl, acoustic vinyl, vinyl tile, linoleum, static control flooring, rubber flooring and laminate flooring. Bidders in lot 2 are expected to be able to provide supply, fitting and maintenance of all the in scope products.

The framework is going to be available to all members of NEUPC, as well as all members of LUPC, SUPC, HEPCW and NWUPC. It is intended that Lot 2: Supply, fitting and maintenance of floor coverings — Regional will be awarded to five bidders per subregion, provided that there are a suitable number of bidders which meet any required minimum standards. NEUPC reserves the right to proceed with a lower number of bidders. Bidders will be expected to supply flooring products to 100 % of the members in the subregion that they bid for.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Account management and service / Weighting: 35

Quality criterion – Name: Onsite / Weighting: 20

Quality criterion – Name: Fitters / Weighting: 5

Quality criterion – Name: Sustainability / Weighting: 10

Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Floor-coverings./E9M73KJQH6

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 039-093665

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/05/2020

Local time: 11:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/05/2020

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Floor-coverings./M3M9Y2CM7U

To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/M3M9Y2CM7U

Go reference: GO-2020330-PRO-16273496

VI.4)Procedures for review

VI.4.1)Review body

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
E-mail: s.wells@neupc.ac.ukInternet address: www.neupc.ac.uk

VI.4.2)Body responsible for mediation procedures

Official name: Centre For Effective Dispute Resolution Ltd
Postal address: International Dispute Resolution Centre, 70 Fleet Street
Town: London
Postal code: EC4Y 1EU
Country: United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/03/2020