Flooring Contractor

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dumfries and Galloway Health Board (the ‘Authority’)
Crichton Royal Hospital, Glencaple Road
Contact point(s): Estates and Property
For the attention of: Nicoll M. Milne Project Manager
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387246909
E-mail: nicoll.milne@nhs.net
Fax: +44 1387244256

Internet address(es):

General address of the contracting authority: www.nhsdg.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00065

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Dumfries and Galloway Health Board (the ‘Authority’)
Estates and Property Services, Criffel, Crichton Royal Hospital
Contact point(s): Estates and Property
For the attention of: Nicoll M Milne — Project Manager
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387246909
E-mail: nicoll.milne@nhs.net
Fax: +44 1387244256
Internet address: www.nhsdg.scot.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Dumfries and Galloway Health Board (the ‘Authority’)
Estates and Property Services, Criffel, Crichton Royal Hospital
Contact point(s): Estates and Property
For the attention of: Nicoll M Milne — Project Manager
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387246909
E-mail: nicoll.milne@nhs.net
Fax: +44 1387244256
Internet address: www.nhsdg.scot.nhs.uk

Tenders or requests to participate must be sent to: Dumfries and Galloway Health Board (the ‘Authority’)
Mid North, Crichton Royal Hospital
Contact point(s): Chief Executive Admin
For the attention of: Jennifer Wilson, Corporate Services Manager
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387272702
Fax: +44 1387244149
Internet address: www.nhsdg.scot.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DGHB, Estates and Property – Reactive Maintenance – Flooring Contractor – June 2015 – May 2018.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: NHS Dumfries and Galloway Estates and Property.

NUTS code UKM32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Brief Contract Description.
The contract to be tendered by Dumfries and Galloway Health Board (the ‘Authority’) is for the direct provision of a Reactve Maintenance Flooring Contractor.
The Reactive Maintenance Flooring Contractor will be expected to address any floor covering failures on all NHSDG properties in a professional manner leading to a speedy resolution of any problems that may affect the efficient delivery of services by NHSDG. Scope of works could range from carrying out repairs to existing floor coverings to the supply and installation of new floor coverings including levelling screeds, vinyl coving etc.
The Authority wishes to advise that the issue of documents does not commit the Authority to proceed with the appointment of a supplier to this contract.
The Authority shall not be liable for any expenses incurred by suppliers in connection with the tender process for this Contract.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=339723

II.1.6)Common procurement vocabulary (CPV)

44112200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority is not able to guarantee the volume, type or value of any work call off.
Estimated value excluding VAT: 30 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial term of the contract will be for 3 years. The contract may be extended for a period of up to i year at the end of the initial term at the sole discretion of the Authority.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 2Lot title: Annandale and Eskdale District Dumfries and Galloway

1)Short description

The contract to be tendered by NHS Dumfries and Galloway (The Board) is for the direct provision of a Reactive Maintenance – Flooring Contractor.

2)Common procurement vocabulary (CPV)

44112200

3)Quantity or scope

The Reactive Maintenance Flooring Contractor will be expected to address any floor covering failures on all NHSDG properties in a professional manner leading to a speedy resolution of any problems that may affect the efficient delivery of services by NHSDG. Scope of works could range from carrying out repairs to existing floor coverings to the supply and installation of new floor coverings including levelling screeds, vinyl coving etc.
Estimated value excluding VAT: 5 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Lot No: 1Lot title: Nithsdale District Dumfries and Galloway

1)Short description

The contract to be tendered by NHS Dumfries and Galloway (The Board) is for the direct provision of an Reactive Maintenance — Flooring Contractor.

2)Common procurement vocabulary (CPV)

44112200

3)Quantity or scope

The Reactive Maintenance Flooring Contractor will be expected to address any floor covering failures on all NHSDG properties in a professional manner leading to a speedy resolution of any problems that may affect the efficient delivery of services by NHSDG. Scope of works could range from carrying out repairs to existing floor coverings to the supply and installation of new floor coverings including levelling screeds, vinyl coving etc.
Estimated value excluding VAT: 15 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Lot No: 3Lot title: Stewartry District Dumfries and Galloway

1)Short description

The contract to be tendered by NHS Dumfries and Galloway (The Board) is for the direct provision of a Reactive Maintenance — Flooring Contractor.

2)Common procurement vocabulary (CPV)

44112200

3)Quantity or scope

The Reactive Maintenance Flooring Contractor will be expected to address any floor covering failures on all NHSDG properties in a professional manner leading to a speedy resolution of any problems that may affect the efficient delivery of services by NHSDG. Scope of works could range from carrying out repairs to existing floor coverings to the supply and installation of new floor coverings including levelling screeds, vinyl coving etc.
Estimated value excluding VAT: 5 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Lot No: 4Lot title: Wigtown District Dumfries and Galloway

1)Short description

The contract to be tendered by NHS Dumfries & Galloway (The Board) is for the direct provision of a Reactive Maintenance — Flooring Contractor.

2)Common procurement vocabulary (CPV)

44112200

3)Quantity or scope

The Reactive Maintenance Flooring Contractor will be expected to address any floor covering failures on all NHSDG properties in a professional manner leading to a speedy resolution of any problems that may affect the efficient delivery of services by NHSDG. Scope of works could range from carrying out repairs to existing floor coverings to the supply and installation of new floor coverings including levelling screeds, vinyl coving etc.
Estimated value excluding VAT: 5 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Warranties, bonds and / or parent company guarantees or similar may be required.
Full details will be made available in supporting tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

By Invoice related to official orders.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Contracts will be entered into with the supplier only. Whilst a ‘partnership’ or consortium model may, in practice, be adopted by the supplier from a contractual perspective the supplier will be required to assume the role of a ‘principle contractor’ in respect of any subcontractors and will be required to assume liability and responsibility for the acts and omissions of any subcontractors utilised by them to deliver services under the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract will be governed by the Measured Term Contract for use in Scotland (2011 Edition) issued by the Scottish Building Contract Committee Ltd.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire will be available to download to all suppliers that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the personal situation of the suppliers.
It is a mandatory requirement for selection for participation in this procurement exercise that all suppliers and their sub-contractors are certified members of Constructionline.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A Prospectus and Pre-Qualification Questionnaire will be available to download for all suppliers that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the financial standing, professional and technical capacity of the supplier in accordance with Regulation 23 to 26 of the Public Contracts (Scotland) Regulations 2012.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A Prospectus and Pre-Qualification Questionnaire will be available to download for all suppliers that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the financial standing, professional and technical capacity of the supplier in accordance with Regulation 23 to 26 of the Public Contracts (Scotland) Regulations 2012.
Minimum level(s) of standards possibly required:
It is a mandatory requirement for selection for participation in this procurement exercise that all suppliers and their sub-contractors are certified members of Constructionline.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The current contract has been extended by agreement to allow the formal tendering procedures to be complied with. The temporary extension will terminate in May 2014 and the only procurement rout available within the time-scale is the Accelerated Procedure.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.3.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

26.3.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Please refer to the Pre-Qualification Questionnaire and the Prospectus issued pursuant thereto for further details.
Access to Pre-Qualification questionnaire: Suppliers wishing to be considered for this contract can register their interest through the Public Contracts Scotland website.
Suppliers will be able to access the Pre-Qualification Questionnaire by registering interest, receiving and submit Pre-Qualification Questionnaire submissions via the contracting authority in line with the details contained in the Prospectus/Pre-Qualification Questionnaire documentation.
The Authority reserves the right, if and when this requirement is offered to tender, to conduct the selection or award stages by various means such as electronic submissions via the internet, by interview/ presentation and formal documentation review.
(SC Ref:339723).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify supplier bidders who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract, which notification will contain a summary of the PQQ scoring table. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or 15 if the notice is not sent electronically) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under The Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Supplier bidders are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where a supplier bidder is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such supplier bidder is advised to promptly seek independent legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.3.2015