Flooring Tender Belfast

Flooring Tender Belfast

DFP Properties – Fitting and Bonding of Textile and Resilient Floor Coverings.

United Kingdom-Belfast: Floor-covering work

2013/S 135-234551

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
For the attention of: Ann Goldthorpe
BT3 9ED Belfast
UNITED KINGDOM
E-mail: ann.goldthorpe@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DFP Properties – Fitting and Bonding of Textile and Resilient Floor Coverings.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Public Offices throughout Northern Ireland.
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Floor Fitting and Bonding of Textile and Resilient Floor Coverings.
II.1.6)Common procurement vocabulary (CPV)

45432130, 45432110, 45432111, 45431100, 45262321

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contract shall involve the provision of a competent Floor Covering Fitting Service -to fit and install a wide range of textile and resilient Floor Coverings to Northern Ireland Civil Service and the wider public sector. A current Client’s list of participating bodies is attached within Conditions of Contract at Appendix A.
Estimated value excluding VAT: 2 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: An initial period of three (3) years with a potential option to extend for two further periods of one (1) year.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Conditions of Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

P12196
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.8.2013 – 15:00
IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 27.8.2013 – 15:01
Place:

CPD use an electronic tendering system hosted by Bravo Solutions. Tender are not accessible until after the closing date and time.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

CLIENTS CURRENT LIST:
DEPARTMENT OF FINANCE & PERSONNEL
OFFICE OF THE FIRST & DEPUTY FIRST MINISTER
OFMDFM CIVIL CONTINGENCY POLICY BRANCH
DEPARTMENT OF ENTERPRISE, TRADE & INVESTMENT
DETI CONSUMER AFFAIRS
DEPARTMENT OF SOCIAL DEVELOPMENT
DSD SSA PAID ORDER STORE
DSD LAGANSIDE
BRO SOUTH & EAST TEAM
BRO GREATER WEST TEAM
BRO NORTH TEAM
BELFAST BENEFIT OFFICE
OFFICE OF THE SOCIAL FUND COMMISSION
DEPT OF HEALTH & PUBLIC SAFETY
DARD-HILLSBOROUGH SITE
DARD FORESTRY
DARD CAFRE GREENMOUNT CAMPUS
DARD CAFRE LOUGHRY CAMPUS
DARD CAFRE ENNISKILLEN CAMPUS
DARD AFBI LOUGH ALL
DARD AFBI CROSSNACREEVY
DARD INSPECTION CENTRES
AFBI NEWFORGE
AFBI STORMONT
RIVERS AGENCY HEADQUARTERS
DARD RURAL DEV P&T
DARD FISHERIES
DARD RIVERS AGENCY
DEPT OF EMPLOYMENT AND LEARNING
DEPT OF REGIONAL DEVELOPMENT NI
DRD ROADS SERVICES
DEPARTMENT OF ENVIRONMENT NI
DOE NIEA C&C REGIONS
DEPARTMENT OF EDUCATION NI
DEPARTMENT OF CULTURE ARTS & LEISURE
SPORT NI
NIO GENERAL
NIPS ESTATE MANAGEMENT
THE COMPENSATION AGENCY
DUNDONALD HOUSE PRISONS HQ
CROWN SOLICITORS OFFICE
DEPARTMENT OF JUSTICE
NIO PPS FACILITIES MANAGEMENT WORK
CRIMINAL JUSTICE INSPECTION NI
DOJ INFORMATION SERVICES
NI SOCIAL CARE COUNCIL
FORENSIC SCIENCE AGENCY
NI HUMAN RIGHTS COMMISSION
ELECTORAL OFFICE FOR NI
PROBATION BOARD FOR NORTHERN IRELAND
PSNI Procurement & Logistics
YOUTH JUSTICE AGENCY OF NI
Police Ombudsman for NI
NIWATER
SPECIAL EUROPEAN UNION PROGRAMMES
CHARITY COMMISSION FOR NI
GEN CONSUMER COUNCIL FOR NI
EDUCATION & SKILLS AUTHORITY
NORTHERN TOURIST BOARD
EQUALITY COMMISSION NI
BOUNDARY COMMISSION FOR NI
DVA TESTING ENFORCEMENT SECTION
DVA TESTING
DVA LICENSING
NI PRACT & EDUC CO FOR NURS/MI
INVEST NI – PROPERTY SOLUTIONS
NI SCIENCE PARK
THE AUDIT OFFICE
SERIOUS ORGANISED CRIME AGENCY
LABOUR RELATIONS AGENCY
ILEX URBAN REGENERATION COMPANY
WATERWAYS IRELAND
NORTHERN IRELAND AUTHORITY FOR UTILITY REGULATOR
SPECIAL EU PROGRAMMES BODY
ULSTER SCOTS AGENCY
PUBLIC RECORD OFFICE
NI MEDICAL AND DENTAL TRAINING
NORTHERN IRELAND OMBUDSMAN
INTERNATIONAL FUND FOR IRELAND
THE APPEALS SERVICE
NI LEGAL SERVICES COMMISSION
COMM FOR VICTIMS AND SURVIVORS
ARMAGH OBSERVATORY
PLANNING APPEALS COMMISSION
COMMUNITY RELATIONS COUNCIL
PRISONER OMBUDSMAN FOR NI
NI COMMISSION FOR CHILDREN & YOUNG PEOPLE
NI LOCAL GOVERNMENT ASSOCIATION
INDUSTRIAL & FAIR EMPLOYMENT TRIBUNAL
OFFICE OF THE ATTORNEY GENERAL
PAROLE COMMISSIONERS FOR NI
INTERTRADE IRELAND
NORTH/SOUTH MINISTERIAL COUNCIL
THE FOOD STANDARDS AGENCY
THE N.I. ASSEMBLY
THE STATE PATHOLOGISTS DEPT
THE PARADES COMMISSION
NI PRISON SERVICE
NIO BRITISH IRISH SECRETARIAT
CIVIL SERVICE COMMISSIONERS
NI COURTS & TRIBUNAL SERVICE

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Central Procurement Directorate
Clare Hosue, 303 Airport Road West
BT39ED Belfast
UNITED KINGDOM
E-mail: businessplanningcpd@dfpni.gov.uk
Internet address: www.dfpni.gov.uk/cpd

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.7.2013