Food and Beverage Tender

3 Lots. The tender will be awarded in Lots as follows. Lot 1 Grocery: GBP 1,700,000 – GBP 2,000,000 per annum in relation to the contract awarded from this tender. Lot 2 Frozen: GBP 650,000 – GBP 850,000 per annum in relation to the contract awarded from this tender.

United Kingdom-Worcester: Food, beverages, tobacco and related products

2016/S 180-323467

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sanctuary Housing Group
Sanctuary House, Chamber Court, Castle Street
Contact point(s): www.sanctuary-tenders.co.uk
For the attention of: Mr Tom Magee
WR1 3ZQ Worcester
United Kingdom
Telephone: +44 1905334272
E-mail: carepurchaseorders@sanctuary-housing.co.uk

Internet address(es):

General address of the contracting authority: http://www.sanctuary-group.co.uk

Address of the buyer profile: www.sanctuary-tenders.co.uk

Electronic access to information: www.sanctuary-tenders.co.uk

Electronic submission of tenders and requests to participate: www.sanctuary-tenders.co.uk

Further information can be obtained from: Sanctuary Housing Group
Sanctuary House, Chamber Court, Castle Street
Contact point(s): www.sanctuary-tenders.co.uk
For the attention of: Mr Tom Magee
WR1 3ZQ Worcester
United Kingdom
Telephone: +44 1905334272
E-mail: carepurchaseorders@sanctuary-housing.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Sanctuary Housing Group
Sanctuary House, Chamber Court, Castle Street
Contact point(s): www.sanctuary-tenders.co.uk
For the attention of: Mr Tom Magee
WR1 3ZQ Worcester
United Kingdom
Telephone: +44 1905334272
E-mail: carepurchaseorders@sanctuary-housing.co.uk

Tenders or requests to participate must be sent to: Sanctuary Housing Group
Sanctuary House, Chamber Court, Castle Street
Contact point(s): www.sanctuary-tenders.co.uk
For the attention of: Mr Tom Magee
WR1 3ZQ Worcester
United Kingdom
Telephone: +44 1905334272
E-mail: carepurchaseorders@sanctuary-housing.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Food and Beverage tender.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

CONTRACT-ACBJ-HZAG2N
Supply of Food and Beverages to Care, Extra Care and Supported Living schemes around England and one conference centre in Dundee, Scotland. The tender will be awarded in Lots as follows.
Lot 1 Grocery: GBP 1,700,000 — GBP 2,000,000 per annum in relation to the contract awarded from this tender
Lot 2 Frozen: GBP 650,000 — GBP 850,000 per annum in relation to the contract awarded from this tender
Lot 3 Fresh: GBP 1,600,000 — GBP 1,900,000 per annum in relation to the contract awarded for this tender.

II.1.6)Common procurement vocabulary (CPV)

15000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply off Grocery Produce

1)Short description

Supply grocery produce to 97 schemes throughout England and 1 in Dundee accepting orders and processing invoices through Caternet. If you do not have a Caternet account please contact neil.shayle@caternet.co.uk or telephone 0844 744044 or Neil directly on 07920808311.

2)Common procurement vocabulary (CPV)

15000000

3)Quantity or scope

Anticipated value per annum: GBP 1,700,000 — GBP 2,000,000 in relation to the contract awarded from this tender.
Estimated value excluding VAT:
Range: between 1 700 000 and 2 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Supply of Frozen Produce

1)Short description

Supply frozen produce to 97 schemes throughout England and 1 in Dundee accepting orders and processing invoices through Caternet. If you do not have a Caternet account please contact neil.shayle@caternet.co.uk or telephone 0844 744044 or Neil directly on 07920808311.

2)Common procurement vocabulary (CPV)

15000000

3)Quantity or scope

Anticipated value per annum: GBP 650,000 — GBP 850,000 in relation to the contract awarded from this tender.
Estimated value excluding VAT:
Range: between 650 000 and 850 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Supply of Fresh Produce

1)Short description

Supply fresh produce to 97 schemes throughout England and 1 in Dundee accepting orders and processing invoices through Caternet. If you do not have a Caternet account please contact neil.shayle@caternet.co.uk or telephone 0844 744044 or Neil directly on 07920808311.

2)Common procurement vocabulary (CPV)

15000000

3)Quantity or scope

Anticipated value per annum: GBP 1,600,000 — GBP 1,900,000 in relation to the contract awarded for this tender.
Estimated value excluding VAT:
Range: between 1 600 000 and 1 900 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Sanctuary use a food management platform to procure its food and beverages named Caternet therefore applicant should be able to supply through this on line system. There may be costs to sign up to this system which you would need to discuss with Caternet. If you do not have a Caternet account and want to set this up please contact neil.shayle@caternet.co.uk or telephone 0844 744044 or Neil directly on 07920808311.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
Minimum level(s) of standards possibly required: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 18
Objective criteria for choosing the limited number of candidates: As detailed in the tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Sanctuary reserve the right to use an electronic reverse auction if they decide this is necessary.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0095

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.10.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.10.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.11.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 28.11.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract period will be 3 years with the option to extend for a further 2 years (3+1+1) subject to performance and commercial terms.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.9.2016

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