Food to Go for NHS Supply Chain

Food to Go for NHS Supply Chain

The Framework Agreement for ‘Food to Go’ is for the supply of sandwiches salads savoury pastry products including but not limited to sausage rolls pies and pasties as well as hot sandwiches and related ‘ready to eat’ adult meal solutions for both patient catering and retail outlets in NHS trusts.

United Kingdom-Normanton: Bread products, fresh pastry goods and cakes

2013/S 184-317318

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Anke Tymens
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7740576903
E-mail: anke.tymens@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Food to Go.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations in UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 36
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 000 000 and 26 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Framework Agreement for ‘Food to Go’ is for the supply of sandwiches salads savoury pastry products including but not limited to sausage rolls pies and pasties as well as hot sandwiches and related ‘ready to eat’ adult meal solutions for both patient catering and retail outlets in NHS trusts. Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of GBP 5 000 000 to GBP 6 500 000 in the first year of this Framework Agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
II.1.6)Common procurement vocabulary (CPV)

15810000, 15811500, 15811511, 15811510, 15812100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region GBP 5 000 000 to GBP 6 500 000 however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
Estimated value excluding VAT:
Range: between 20 000 000 and 26 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: “This Framework Agreement will have the option to extend for a maximum of 24 months in addition to the initial two year period upon review “
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Nutritionally controlled Sandwiches and Salads

1)Short description

Sandwiches and Salads to be served to patients in NHS hospitals and care settings
2)Common procurement vocabulary (CPV)

15810000, 15811500, 15811511, 15811510

3)Quantity or scope

Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of GBP 2 000 000 to GBP 2 600 000 in the first year of this Framework Agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
Estimated value excluding VAT:
Range: between 8 000 000 and 10 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Nutritionally not controlled Sandwiches and associated ‘Food to Go’ solutions

1)Short description

‘Food to Go’ such as Sandwiches, Pastries and Salads to be sold in a retail environment in the NHS.
2)Common procurement vocabulary (CPV)

15810000, 15811500, 15811510, 15811511, 15812100

3)Quantity or scope

Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of GBP 3 000 000 to GBP 3 900 000 in the first year of this Framework Agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
Estimated value excluding VAT:
Range: between 12 000 000 and 15 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents..
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents..
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration
1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal access
If registration has been completed:
— Login with URL http://procurement.supplychain.nhs.uk/ISS/ .

— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
Expression of interest
— View Contract Notice content by clicking on the ‘VIEW NOTICE’ button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the ‘EXPRESS INTEREST’ button.
— To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.
— Select the procurement event from the list by clicking on the description
— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
TENDER RESPONSE
The system tasks required to complete the tender are:
HEADER LEVEL
1. Read Framework header documents. These are the documents provided by NHS Supply Chain that must be read by all Applicants. Access these by clicking on the ‘NHS SUPPLY CHAIN HEADER DOCUMENTS’ button found in the ‘Select Framework’ tab.
2. Upload Supplier header documents. These are the documents the Applicant must provide as instructed by NHS Supply Chain. Access this area using the ‘SUPPLIER HEADER DOCUMENTS’.
3. Complete the Framework level questions. These questions must be completed irrespective which Lot the Applicant will respond on. These questions are found in the ‘Framework Questionnaire’ tab.
4. LOT LEVEL Lot header selection. In the Lot Header tab the Applicant can select the Lot(s) it wishes to respond to.
a. Select the LOT LINE DETAILS button to view the lot detail to determine whether the Applicant wishes to respond to this lot.
b. Select the ‘EXPRESS INTENT’ button after the required lot has been highlighted to be able to respond to the lot. NOTE: This expression of intent does not place an obligation on the Applicant to respond the action unlocks the ability to respond.
5. Please note that there are no documents uploaded into the section which can be accessed using the NHS LOT DOCUMENTS button.
6. ‘SUPPLIER LOT DOCUMENTS’ – Please do not upload any documents into this section but upload everything into the ‘SUPPLIER HEADER DOCUMENTS’ section
7. Complete price offers per line for the Lot. Complete the required fields for the lines the Applicant wants to include in the bid using the LOT Line Detail tab. You must use the Lot Scenario Worksheets in Appendix 4 – Tender Offer Schedule to show how your offer price is calculated.
8. Answer the LOT questions. The questions are found in the Lot Evaluation Criteria tab.
9. Accept the Terms and Conditions. Click on the TERMS AND CONDITIONS to view and accept the Terms and Conditions.
10. Submit Lot Response. Click on the SUBMIT RESPONSE button to submit your response for the Lot.
NOTES:
a. Each Lot must be submitted independently. Example: If you have completed the responses for Lot 1 and Lot 2 you need to submit a response for lot 1 and then also submit a response for Lot 2.
b. No data is sent to NHS Supply Chain until the SUBMIT RESPONSE button is clicked on.
c. The detail will only become visible to NHS Supply Chain after the tender has closed.
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Supplier Submission Report. Open and re”

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 24-037004 of 2.2.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 200 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 22.10.2013 – 09:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only the NHS Supply Chain contract owner or delegate.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Tenderers should refer to section 3.5 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement. NHS Supply Chain reserves the right to appoint more suppliers to the Framework Agreement in the event that more than 36 reach the minimum score for appointment which is set out in the ITT.
NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
The Framework Agreement will be between NHS Supply Chain and the Applicant however
1) NHS Supply Chain;
2) any NHS Trust;
3) any other NHS entity;
4) any government department agency or other statutory body and/or
5) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Applicant for any of the supplies and/or services under the Framework. Such contracts may arise after a mini competition process and Applicants should note that only NHS Supply Chain will be entitled to run a mini competition under the Framework Agreement.
The Supplier will be required to report to and pay a direct contract management fee to NHS Supply Chain as detailed in the tender documents.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1..
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.9.2013