Food provision Cornwall College

Food provision Cornwall College

Cornwall College Further Education Corporation wish to appoint a supplier to provide food as set out in the following documentation

UK-St Austell: food, beverages, tobacco and related products

2012/S 13-020794

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cornwall College Further Education Corporation
Tregonissey Road
PL25 4DJ St Austell
UNITED KINGDOM
E-mail: procurement@cornwall.ac.uk

Internet address(es):

General address of the contracting authority: http://cornwall.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/cornwall

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Invitation to tender- food provision Cornwall College.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Cornwall College- various campuses within Cornwall.
Tremough Campus Services- near Falmouth, Cornwall.
NUTS code UKK30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 700 000 and 3 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

Cornwall College Further Education Corporation wish to appoint a supplier to provide food as set out in the following documentation. The maximum number of suppliers under II.1.4 is based on each lot, which are listed below.
The college are looking to appoint suppliers for the following areas:
— Confectionery,
— Drinks,
— Frozen food,
— Dried food.
The College’s electronic tendering system in-tend will be used for this tender, to express an interest and obtain documentation relating to this tender the supplier must;
1. Click link to the College’s electronic tendering system https://in-tendhost.co.uk/cornwall;

2. Click on ”Current Tender”;
3. Locate this tender;
4. Click the blue box titled ”View Tender Detail”;
5. Click on the red box titled ”Express Interest”;
6. If you are already registered as a Supplier you need to login. You will be then be sent an automated e-mail confirming your company has been added to the Supplier list followed by a second automated e-mail which confirms that documents have been published and how to download them;
7. If you not registered as a Supplier you will need to Click on ”Register” after registration you will need to login and express an interest in the project, you will received the automated e-mails detailed above.

II.1.6)Common procurement vocabulary (CPV)

15000000, 15893000, 15842000, 15980000, 15896000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Due to historical data showing total suppliers spend, not category breakdown of goods purchased; a range is given to approximate ‘lots’ of contract value and is considered a guide only. The figures below are based on a contract duration of 48 months and are total amounts shown.
Confectionary ‘Lot’.
Cornwall College- 880 000 GBP.
Tremough Campus Services- 160 000 GBP.
Drinks ‘Lot’.
Cornwall College- 480 000 GBP.
Tremough Campus Services- 120 000 GBP.
Dried Food ‘Lot’.
Cornwall College- 960 000 GBP.
Tremough Campus Services- 160 000 GBP.
Frozen Food.
Cornwall College- 400 000 GBP.
Tremough Campus Services- 160 000 GBP.
Bids are welcomed on one, more, or all lots, and would consider to award in part the individual lots also.
Estimated value excluding VAT:
Range: between 2 700 000 and 3 300 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The tender is to be awarded for a period of 36 months, with the option to extend for an additional 12 months; this will be applicable to all ‘lots’.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Confectionery

1)Short description

Supply of confectionery, crisps and sweets.
2)Common procurement vocabulary (CPV)

15842000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 880 000 and 1 040 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Drinks

1)Short description

Supply of soft (nonalcoholic) drinks.
2)Common procurement vocabulary (CPV)

15980000

3)Quantity or scope

To supply college with non alcoholic beverages.
Estimated value excluding VAT:
Range: between 480 and 600 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Frozen

1)Short description

To supply frozen produce to the college.
2)Common procurement vocabulary (CPV)

15896000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 400 and 560 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Dried

1)Short description

To supply the college with dried goods.
2)Common procurement vocabulary (CPV)

15893000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 960 and 1 120 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As detailed in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As detailled in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Cornwall College will invite the suppliers to the next stage that score in excess of 78 % across the pre-qualification questionnaire; which equals an achievement of scoring ‘Probably Adequate’ on each section of the colleges standard which is fully documented on the pre-qualification questionnaire document (Section 4.1 PQQ evaluation approach).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.2.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Place:

Using Cornwall Colleges electronic tendering system in-tend.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.1.2012