Food Tender for NHS Scotland

Food Tender for NHS Scotland

NHS Scotland National Procurement.

UK-Edinburgh: food, beverages, tobacco and related products

2012/S 197-323601

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Scotland National Procurement
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Loraine Hartley
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756366
E-mail: loraine.hartley@nhs.net

Internet address(es):

General address of the contracting authority: http://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Further information can be obtained from: NHS Scotland National Procurement
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Loraine Hartley
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756366
E-mail: loraine.hartley@nhs.net
Internet address: http://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Scotland National Procurement
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Loraine Hartley
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756366
E-mail: loraine.hartley@nhs.net
Internet address: http://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Tenders or requests to participate must be sent to: NHS Scotland National Procurement
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Loraine Hartley
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756366
E-mail: loraine.hartley@nhs.net
Internet address: http://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Quality Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provisions.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Boards and/or the authority (altogether hereinafter referred to as “NHS Scotland”).
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Supply of Provisions (ambient, canned, dried etc),
Available to all entites pursuant to the National Health Service (Scotland) Act 1978 i.e All NHS Scotland Health Boards, Special Boards and the Authority.
This tender will be carried out using public contracts Scotland – Tender eSourcing portal.
NOTE: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk.

If you are not already registered with the PCS-Tender Module registration will be required.

II.1.6)Common procurement vocabulary (CPV)

15000000, 15897200, 15890000, 03211000, 03212220

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

A framework agreement for the supply of provision products which will apply to all entities constituted pursuant to the National Health Service (Scotland) act 1978, (i.e all NHS Scotland Health Boards, Special Boards, and the Authority or other NHS Organisations). The Framework Agreement will be award on a multi-supplier basis to a maximum of 3 potential Framework Participants.
The tender will be carried out using public contracts Scotland – Tender eSourcing portal. The site requires you to register to obtain the tender documentation. The portal website address is:
https://www.publictenderscotland.publiccontractsscotland.gov.uk/web/login.html

Estimated value excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
A copy of a valid certificate issued in the last 12 months certified by an accredited food product body confirming that the economic operators holds a relevant certificate to EN45011 British Retail Consortium (BRC) or equivalent standard in respect of food.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 80

2. Delivery. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NP743/13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.12.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 3.12.2012 – 10:00
Place:

Gyle Square, 1 South Gyle Crescent Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contract will be made available to all entites pursuant to the National Health Service (Scotland) Act 1978 i.e. All.
NHS Health Boards, All Special Health Boards and the Authority.
It is proposed that the number of participants awarded to the framework will be One (1).
Collaborative arrangements:
Selected Organisations Golden Jubilee Hospital (National Waiting Times Centre Board), NHS 24, NHS Ayrshire and.
Arran, NHS Borders, NHS Dumfries and Galloway, NHS Education for Scotland, NHS Fife, NHS Forth Valley, NHS.
Grampian, NHS Greater Glasgow and Clyde, NHS Health Scotland, NHS Highland, NHS Lanarkshire, NHS Lothian,
NHS Orkney, NHS Quality Improvement Scotland, NHS Shetland, NHS Tayside, NHS Western Isles, Scottish.
Ambulance Service, The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared.
Services), The State Hospital for Scotland.
This tender will be carried out using Public Contracts Scotland – Tender eSourcing portal. The site requires you to register to obtain the tender documentation. The portal website address is:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

(SC Ref:241274).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority‚Äôs response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.10.2012