Forensic and Non-Forensic Pathology and Mortuary Services – Market Engagement

Forensic and Non-Forensic Pathology and Mortuary Services – Market Engagement

Market engagement exercise to provide information to the market and to gather market intelligence from organisations that can deliver these services.

United Kingdom-Edinburgh: Pathology services

2020/S 080-189763

Prior information notice

This notice is for prior information only

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Crown Office and Procurator Fiscal Service
Postal address: Crown Office, 25 Chambers Street
Town: Edinburgh
NUTS code: UKM
Postal code: EH1 1LA
Country: United Kingdom
Contact person: Audrey Cameron, Anderson Strathern LLP on behalf on COPFS
E-mail: audrey.cameron@andersonstrathern.co.uk
Telephone: +44 1412426060
Fax: +44 1412214733
I.2)Information about joint procurement

I.3)Communication

Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Forensic and Non-Forensic Pathology and Mortuary Services

II.1.2)Main CPV code

85111800

II.1.3)Type of contract

Services

II.1.4)Short description:

The Lord Advocate, through the Crown Office and Procurator Fiscal Service (COPFS) has responsibility in Scotland for the prosecution of crime in Scotland and the investigation of sudden or suspicious deaths which require further investigation. As part of the process of investigating deaths, the procurator fiscal may, in order to establish the cause and mechanism of death, instruct post-mortem examinations at specified mortuaries. The intention is to issue a contract notice for these services in the coming weeks. The purpose of this PIN Notice is to carry out a market engagement exercise to provide information to the market and to gather market intelligence from organisations that can deliver these services to inform the creation of the tender documents and support the tender process. The aim is to give contractors as much notice as possible to allow them to start thinking about their plans for delivering the services and to prepare for the tender process. It is intended to award a 5-year contract with potential for a further up to 2 year extension.

II.1.5)Estimated total value

Value excluding VAT: 56 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
II.2)Description

II.2.1)Title:

Lot 1: North Region

Lot No: 1

II.2.2)Additional CPV code(s)

85111800

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The Crown Office seek to procure the provision of pathology and mortuary services required by the crown for deaths requiring further investigation across Scotland. The initial intention is to split the procurement into four lots covering:

Lot 1: North region (covering the local authority areas of: Aberdeen City; Aberdeenshire; Angus; Highland; Moray; Orkney Islands; Perth and Kinross; and the Shetland Islands).

Lot 2: West region (covering the local authority areas of: Argyll and Bute; Dumfries and Galloway; East Ayrshire; East Dunbartonshire; East Renfrewshire; Eilean Siar; Glasgow City; Inverclyde; North Ayrshire; North Lanarkshire; Renfrewshire; South Ayrshire; South Lanarkshire; and West Dunbartonshire.

Lot 3: East region (covering the local authority areas of: Clackmannanshire; City of Edinburgh; Dundee City; East Lothian; Falkirk; Fife; Midlothian; Scottish Borders; Stirling and West Lothian.

Lot 4: All lots (covering all 32 local authority areas).

The intention is to allow the contractors to bid for one or more than one (including all) lots.

It is anticipated that the services required for each of the areas will include: post mortem examinations (one and two doctor post mortems examinations), minimally invasive post mortems, histopathology, neuropathology, microbiology, virology, bacteriology, radiology and the provision of body storage. These services will be required for both adult and paediatric pathology. There may also be a requirement for post mortem imaging but this has yet to be decided.

In addition the service provider will be expected to provide suitable mortuary facilities (whether themselves or through sub-contracting arrangements) and mortuary staff and equipment to facilitate the provision of the post mortem investigations.

The intention was to hold supplier engagement events to allow pre-procurement market engagement. However, in view of the current restrictions due to Covid-19, the aim of this notice is to give some information to the suppliers on COPFS’s current plans for the timing of the procurement process as well as the design of the service. This will give service providers as much time as possible to prepare for any tender to be issued and also to allow service providers to feed back on the proposals by completing a questionnaire. The questionnaire should be uploaded onto the portal by 1 May 2020 at 12 noon.

II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: West Region

Lot No: 2

II.2.2)Additional CPV code(s)

85111800

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The Crown Office seek to procure the provision of pathology and mortuary services required by the crown for deaths requiring further investigation across Scotland. The initial intention is to split the procurement into four lots covering:

Lot 1: North region (covering the local authority areas of: Aberdeen City; Aberdeenshire; Angus; Highland; Moray; Orkney Islands; Perth and Kinross; and the Shetland Islands).

Lot 2: West region (covering the local authority areas of: Argyll and Bute; Dumfries and Galloway; East Ayrshire; East Dunbartonshire; East Renfrewshire; Eilean Siar; Glasgow City; Inverclyde; North Ayrshire; North Lanarkshire; Renfrewshire; South Ayrshire; South Lanarkshire; and West Dunbartonshire.

Lot 3: East region (covering the local authority areas of: Clackmannanshire; City of Edinburgh; Dundee City; East Lothian; Falkirk; Fife; Midlothian; Scottish Borders; Stirling and West Lothian.

Lot 4: All lots (covering all 32 local authority areas).

The intention is to allow the contractors to bid for one or more than one (including all) lots.

It is anticipated that the services required for each of the areas will include: post mortem examinations (one and two doctor post mortems examinations), minimally invasive post mortems, histopathology, neuropathology, microbiology, virology, bacteriology, radiology and the provision of body storage. These services will be required for both adult and paediatric pathology. There may also be a requirement for post mortem imaging but this has yet to be decided.

In addition the service provider will be expected to provide suitable mortuary facilities (whether themselves or through sub-contracting arrangements) and mortuary staff and equipment to facilitate the provision of the post mortem investigations.

The intention was to hold supplier engagement events to allow pre-procurement market engagement. However, in view of the current restrictions due to Covid-19, the aim of this notice is to give some information to the suppliers on COPFS’s current plans for the timing of the procurement process as well as the design of the service. This will give service providers as much time as possible to prepare for any tender to be issued and also to allow service providers to feed back on the proposals by completing a questionnaire. The questionnaire should be uploaded onto the portal by 1 May 2020 at 12 noon.

II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: East Region

Lot No: 3

II.2.2)Additional CPV code(s)

85111800

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The Crown Office seek to procure the provision of pathology and mortuary services required by the crown for deaths requiring further investigation across Scotland. The initial intention is to split the procurement into four lots covering:

Lot 1: North region (covering the local authority areas of: Aberdeen City; Aberdeenshire; Angus; Highland;Moray; Orkney Islands; Perth and Kinross; and the Shetland Islands).

Lot 2: West region (covering the local authority areas of: Argyll and Bute; Dumfries and Galloway; East Ayrshire; East Dunbartonshire; East Renfrewshire; Eilean Siar; Glasgow City; Inverclyde; North Ayrshire; North Lanarkshire; Renfrewshire; South Ayrshire; South Lanarkshire; and West Dunbartonshire.

Lot 3: East region (covering the local authority areas of: Clackmannanshire; City of Edinburgh; Dundee City; East Lothian; Falkirk; Fife; Midlothian; Scottish Borders; Stirling and West Lothian.

Lot 4: All lots (covering all 32 local authority areas).

The intention is to allow the contractors to bid for one or more than one (including all) lots.

It is anticipated that the services required for each of the areas will include: post mortem examinations (one and two doctor post mortems examinations), minimally invasive post mortems, histopathology, neuropathology, microbiology, virology, bacteriology, radiology and the provision of body storage. These services will be required for both adult and paediatric pathology. There may also be a requirement for post mortem imaging but this has yet to be decided.

In addition the service provider will be expected to provide suitable mortuary facilities (whether themselves or through sub-contracting arrangements) and mortuary staff and equipment to facilitate the provision of the post mortem investigations.

The intention was to hold supplier engagement events to allow pre-procurement market engagement. However, in view of the current restrictions due to Covid-19, the aim of this notice is to give some information to the suppliers on COPFS’s current plans for the timing of the procurement process as well as the design of the service. This will give service providers as much time as possible to prepare for any tender to be issued and also to allow service providers to feed back on the proposals by completing a questionnaire. The questionnaire should be uploaded onto the portal by 1 May 2020 at 12 noon.

II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: All Local Authority Areas

Lot No: 4

II.2.2)Additional CPV code(s)

85111800

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The Crown Office seek to procure the provision of pathology and mortuary services required by the crown for deaths requiring further investigation across Scotland. The initial intention is to split the procurement into four lots covering:

Lot 1: North region (covering the local authority areas of: Aberdeen City; Aberdeenshire; Angus; Highland; Moray; Orkney Islands; Perth and Kinross; and the Shetland Islands).

Lot 2: West region (covering the local authority areas of: Argyll and Bute; Dumfries and Galloway; East Ayrshire; East Dunbartonshire; East Renfrewshire; Eilean Siar; Glasgow City; Inverclyde; North Ayrshire; North Lanarkshire; Renfrewshire; South Ayrshire; South Lanarkshire; and West Dunbartonshire.

Lot 3: East region (covering the local authority areas of: Clackmannanshire; City of Edinburgh; Dundee City; East Lothian; Falkirk; Fife; Midlothian; Scottish Borders; Stirling and West Lothian.

Lot 4: All Lots (covering all 32 local authority areas).

The intention is to allow the contractors to bid for one or more than one (including all) lots.

It is anticipated that the services required for each of the areas will include: post mortem examinations (one and two doctor post mortems examinations), minimally invasive post mortems, histopathology, neuropathology, microbiology, virology, bacteriology, radiology and the provision of body storage. These services will be required for both adult and paediatric pathology. There may also be a requirement for post mortem imaging but this has yet to be decided.

In addition the service provider will be expected to provide suitable mortuary facilities (whether themselves or through sub-contracting arrangements) and mortuary staff and equipment to facilitate the provision of the post mortem investigations.

The intention was to hold supplier engagement events to allow pre-procurement market engagement. However, in view of the current restrictions due to Covid-19, the aim of this notice is to give some information to the suppliers on COPFS’s current plans for the timing of the procurement process as well as the design of the service. This will give service providers as much time as possible to prepare for any tender to be issued and also to allow service providers to feed back on the proposals by completing a questionnaire. The questionnaire should be uploaded onto the portal by 1 May 2020 at 12 noon.

II.2.14)Additional information

II.3)Estimated date of publication of contract notice:

25/05/2020

Section IV: Procedure

IV.1)Description

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

The initial plan was to hold three supplier engagement events to allow pre-procurement market engagement. However due to the constraints as a result of Covid-19 we are inviting contractors to provide feedback, using the questionnaire provided. Your completed questionnaire should be submitted no later than 12.00 noon on the 1 May 2020.

The prior information notice is issued solely for the purpose of conducting pre-procurement market engagement and does not constitute any commitment to undertake any procurement in the future. Interested parties will not be prejudiced by any response or failure to respond to the PIN and a response to this PIN does not guarantee any invitation to participate in this event or any future procurement.

This PIN does not constitute a call for competition to procure any services, supplies or works mentioned in this PIN and the contracting authority will not accept any proposals offered in response to this PIN. COPFS is not liable for any costs, fees, or expenses incurred by any party in replying to the PIN or completing the questionnaire.

Anderson Strathern LLP are undertaking the procurement on behalf of COPFS who are the Contracting Authority and all enquiries should be directed to the contact detailed at Section I.1).

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=620189

(SC Ref:620189)

VI.5)Date of dispatch of this notice:

20/04/2020