Forensic Services Tender – National Forensic Framework Next Generation

London: police services

National Forensic Framework Next Generation for Police Services and CPS.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Secretary of State for the Home Department
2 Marsham Street
Contact point(s): Roberta Ashfield
For the attention of: Roberta Ashfield; Beth Reid
SW14 4DF London
UNITED KINGDOM
E-mail: roberta.ashfield@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://sourcing.homeoffice.gov.uk

Address of the buyer profile: https://sourcing.homeoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

 

I.3)Main activity

General public services
Public order and safety

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

National Forensic Framework Next Generation.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Throughout the premises of the Contracting Authority, or its agents, the Agencies and their agents, located in The United Kingdom, including The Channel Islands, Police Forces and Police Authorities throughout the UK. This is inclusive of SOCA and the National Crime Agency, once it is established. Some specifications may require attendance at other locations throughout the UK which may include external sites e.g. scenes of crime.
NUTS code UKZ

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

 

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 130
Duration of the framework agreementDuration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 000,00 and 600 000 000,00 GBP

 

II.1.5)Short description of the contract or purchase(s)

The procurement is being led by The Home Office which is acting on behalf of itself, and other UK public sector bodies in England, Scotland, Wales and Northern Ireland (and their statutatory successors and organisations created as a result of re-organisation or organisational changes). These will include (but is not limited to) the following public sector bodies (as defined in the public contracts regulations 2006 as amended) The Metropolitan Police Authority, Police Authorities, The Northern Ireland Policing Board, The Greater London Authority (or a functional body within the meaning of the Greater London Authority Act 1999), including the Police Forces of The United Kingdom, including The Channel Islands, Crown Prosecution Service and the Serious Organised Crime Agency. Other government departments and agencies may also use the National Forensic Framework Next Generation for purchases and they and the multi agency team referred to above are collectively referred to as ‘the Agencies’.
The Agencies have a requirement to establish a new framework agreement for Forensic Analysis Services including both laboratory and scene based services which are further described in the tender documents. Successful suppliers will be awarded a place on the National Forensic Framework Next Generation and the Home Office will enter into a framework agreement with the successful suppliers.
This requirement contains 13 lots with an expectation of up to 6 suppliers per lot being awarded a framework as part of a multiple supplier strategy. Successful suppliers must be able to deliver all of the services included in the lot(s) that they are applying for either directly or via a sub contractor.
The Agencies will continue to award specific contracts through mini-competitions between all suppliers who will have signed Framework Agreements for the respective Lots. The Agencies reserve the right not to include some (or part) of the Services in any specific contract which may be awarded. Specific contracts may be awarded to more than one supplier, at the discretion of the awarding Agencies. Award may involve one, all or a combination of Police Forces to one or more supplier(s) for services rendered under these specific contracts. It is intended to award a number of specific contracts called off against the Framework Agreement, each to run for up to 5 years in duration.
The Contracting Authority and the Agencies reserve the right to procure some of their needs for Forensic Analysis Services outside of this procurement exercise. There is no guarantee of volumes of work under this framework.
The framework will permit a force or collection of forces to explore further options for developing value for money forensic services, such as the provision of shared services with the successful suppliers in relevant Lots.
Elements of the business of the Agencies, of other government departments and of the requirements for this project will be subject to varying levels of protective security measures, in accordance with UK Government security classifications. In the case of suppliers selected to participate in some of the specific contracts, the Agencies may require a number of staff to have security clearance recognised by Association of Chief Police Officers (ACPO) or the UK Government. Staff will not have access to sensitive or protectively marked material or have unescorted access to sites unless they have been cleared. Suppliers wishing to be considered for any specific contract must satisfy all ACPO or UK Government security requirements throughout the procurement and each successful supplier must do so throughout the term of any Framework Agreement or specific contract awarded against the Framework Agreement.

 

II.1.6)Common procurement vocabulary (CPV)

75241100

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

 

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To provide the provision of forensic services to the police forces of the UK, and criminal justice partner agencies throughout the UK, including but not limited to, the examination, recovery, analysis, interpretation and reporting of evidence such as DNA, body fluids, fire debris, footwear, firearms, ammunition, drugs, noxious substances, question documents, toxicology samples and trace evidence.
As the provision of forensic services is a dynamic and evolving science and in order to meet operational requirements, it may be necessary during the life of this framework to adapt or amend the requirements within the lots and/or the delivery of these requirements.
Estimated value excluding VAT:
Range: between 200 000 000,00 and 600 000 000,00 GBP

 

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot title: PACE DNA

1)Short description

PACE DNA Profiling (Subject), Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Crime Stain DNA

1)Short description

DNA Examination and Recovery, DNA Profiling, DNA Match Confirmation and Comparison, Elimination DNA Profiling (Subject), DNA Environmental Monitoring, Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Other DNA

1)Short description

DNA Examination and Recovery, Body Fluid Search, Recovery and Interpretation, DNA Profiling, DNA Match Confirmation and Comparison, Elimination DNA Profiling (Subject), DNA Specialist Services, Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement, Scene Attendance.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Fire Investigation

1)Short description

Fire Investigation and Comparison, Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement, Scene Attendance.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Footwear

1)Short description

Footwear Coding and Screening, Footwear Comparison, Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement, Scene Attendance.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Firearms

1)Short description

Firearms and Ammunition Classification and Comparison, Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement, Scene Attendance.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Drugs

1)Short description

Drugs Identification, Drugs Identification and Purity, Drugs Yield and Manufacture, Drugs Chemical Profiling and Comparison, Physical and/or Mechanical Comparison of Drugs and/or Drugs Packaging, Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement, Scene Attendance.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Noxious Substances

1)Short description

Incapacitant Spray and Canister/Container Examination and Comparison, Noxious Substances Examination and Comparison, Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Questioned Documents

1)Short description

Question Documents Handwriting Examination and Comparison, Question Documents and Counterfeiting, Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Case Review

1)Short description

Case Review, Full Evaluative Statement.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Toxicology

1)Short description

Toxicology Alcohol, Toxicology Panel of Commonly Abused Drugs, Toxicology Extended Panels, Toxicology Other Body Samples, Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Casework

1)Short description

DNA Examination and Recovery, Body Fluid Search, Recovery and Interpretation, DNA Profiling, DNA Match Confirmation and Comparison, PACE DNA Profiling (Subject), Elimination DNA Profiling (Subject), DNA Specialist Services, Fire Investigation and Comparison, Footwear Coding and Screening, Footwear Comparison, Firearms and Ammunition Classification and Comparison, Drugs Identifcation, Drugs Identification and Purity, Drugs Yield and Manufacture, Drugs Chemical Profiling and Comparison, Physical and/or Mechanical Comparison of Drugs and/or Drugs Packaging, Incapacitant Spray and Canister/Container Examination and Comparison, Noxious Substances Examination and Comparison, Fibre Examination and Comparison, Contact Traces Glass Examination and Comparison, Contact Traces Other Than Glass Examination and Comparison, Instrument Marks Examination and Comparison, Damage Interpretation and Comparison, Enhancement and Recovery of Crime Scene Marks in the Laboratory, Hair Examination and Comparison, Firearms Discharge Residue Examination and Comparison, Question Documents Handwriting Examination and Comparison, Question Documents and Counterfeiting, Toxicology Alcohol, Toxicology Panel of Commonly Abused Drugs, Toxicology Extended Panels, Toxicology Other Body Samples, Urgent In Hours, Urgent Out of Hours, Scene Attendance, Specialist Support, Full Evaluative Statement.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Trace Evidence

1)Short description

Fibre Examination and Comparison, Contact Traces Glass Examination and Comparison, Contact Traces Other Than Glass Examination and Comparison, Instrument Marks Examination and Comparison, Damage Interpretation and Comparison, Enhancement and Recovery of Crime Scene Marks in the Laboratory, Hair Examination and Comparison, Firearms Discharge Residue Examination and Comparison, Urgent In Hours, Urgent Out of Hours, Full Evaluative Statement.

 

2)Common procurement vocabulary (CPV)

75241100

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company guarantee may be required from the prime contractor.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As agreed with the suppliers.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will award Framework Agreements to single legal entity which will be required to act as prime contractors in respect of all responsibilities. If a tender is submitted by a consortium (more than 1) of suppliers who subsequently are awarded a Framework Agreement, the consortium shall assume such legal form by incorporation, partnership, or otherwise as will enable them to contract as a single legal entity. It will be necessary for the satisfactory performance of this contract for the consortium to state a single address to which the Contracting Authority can refer all matters concerning the Framework Agreement.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See the PQQ and Guidance for Bidders in relation to the PQQ.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See the PQQ and Guidance for Bidders in relation to the PQQ.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See the PQQ and Guidance for Bidders in relation to the PQQ.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 10
Objective criteria for choosing the limited number of candidates: Maximum 10 suppliers per lot.

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HO/CPPP/01

 

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.12.2011 – 12:00

 

IV.3.4)Time limit for receipt of tenders or requests to participate

4.1.2012 – 10:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

The Framework is classified as a Residual Part B service, in order to ensure a transparent and enhanced supplier marketplace the Contracting Authority will be voluntarily complying with the OJEU requirements of a Part A Service.
1. Accreditation.
This text provides guidance on quality and accreditation standards to parties interested in participating in tendering for forensic analytical services, known as the National Forensic Framework Next Generation.
The following position has been approved by the Forensic Science Regulator of England and Wales.
Award of Framework.
Supplier’s quality management systems, quality standards and staff competence will be evaluated during an assessment of suitability later in the tendering process Suppliers do not require certification or accreditation to any nationally, or internationally, recognised standard e.g. ISO 9001 or 17025 in order to submit a bid to, or be awarded a framework; however the evaluation of quality will follow the areas addressed in BS EN ISO/IEC 17025:2005.
Maintaining a Position on the Framework.
A Supplier who is awarded a framework but who does not possess BS EN ISO/IEC 17025:2005 accreditation issued by the United Kingdom Accreditation Service (UKAS), or an equivalent body, must gain accreditation for those lots awarded within a timetable directed by the Contracting Authority. Failure to meet the agreed timetable will result in the review of a suppliers position on the Framework and at the sole discretion of the Contracting Authority the removal of the supplier from the Framework.
Undertaking Work through the Framework.
In order to undertake work through the Framework, Suppliers are required to:
a) Possess BS EN ISO/IEC 17025:2005 accreditation issued by UKAS, or an equivalent body. Successful suppliers scope of accreditation must include work required to deliver services within the awarded Lot(s), with the exception of the Case Review and Scene Attendance services.
b) Suppliers must have accreditation within the relevant discipline of the work they are awarded Where suppliers do not currently possess BS EN ISO/IEC 17025:2005 accreditation for all services within the discipline of the awarded Lot(s), they shall deliver all services in a manner that complies with the validated and verified methods of BS EN ISO/IEC 17025:2005. In addition they shall work to an agreed timetable to achieve BS EN ISO/IEC 17025:2005 accreditation issued by UKAS, or an equivalent body, that covers all scientific services listed within an awarded Lot(s), with the exception of the Case Review and Scene Attendance services, The Contracting Authority is prepared to consider allowing the Supplier to adopt a flexible scope (as defined by UKAS) where appropriate. In the event that the supplier fails to achieve scope of the BS EN ISO/IEC 17025:2005 accreditation required under this clause by the agreed timetable, the Contracting Authority reserves the right at their sole discretion to remove the Supplier from the Framework.
c) For all Lots including Case Review and Scene Attendance services, register an interest with UKAS of achieving BS EN ISO/IEC 17020:2004 accreditation issued by UKAS, or an equivalent body, for these services. This requirement and obligation may be expanded upon at the ITT stage of the procurement.
d) Maintain the standards and requirements set out in the Codes of Practice and Conduct published by the Forensic Science Regulator of England and Wales. This includes any standards set out in annexes (or documents adopted or endorsed in place of, or in addition to, the annexes) to the Codes specified (by the Forensic Science Regulator) as being applicable to this area of work.
e) Where applicable, maintain the standards and requirements for submissions to National Databases, such as but not limited to the National DNA Database. For example, LAB 32 – Accreditation for Suppliers to Load to the UK National DNA Database®.
Whilst it is not the intention of the Contracting Authority to change the scope of the accreditation requirements contained within this OJEU Notice, the Contracting Authority reserves the right to amend or expand the requirements later during the tendering process.
2. Number of Suppliers to take to Invitation to Tender.
For the avoidance of doubt with reference to Section II Object Of Contract, subsection II 1.4 (Maximum number of participants allowed = 130) and Section IV Procedure, subsection 1.2 (Limitations on the number of operators who will be invited to tender, or to participate =minimum of 1 and a maximum of 10), it is intended to invite to tender a maximum of 10 suppliers per lot for this framework.
3. E-Sourcing Tool.
The Home Office uses an eSourcing toolkit to enable its sourcing activities to be conducted over the Internet. Any organisation intending to submit an expression of interest must be registered as a supplier with the Home Office eSourcing Portal. To register, visit the Portal’s Login Page at https://sourcing.homeoffice.gov.uk and complete the online registration form by clicking on the “Register Supplier Organisation” link in the top right-hand corner of the page. The entire process should take no more than 10 minutes and need only be completed once. Passwords are issued via email, normally within 1 working day. Please contact the eSourcing Help Desk for support in completing the online registration process; call 01633 813 950 or email eEnablers@homeoffice.gsi.gov.uk.Once registered, organisations intending to submit an expression of interest must send an email to eEnablers@homeoffice.gsi.gov.uk any time up to, but no later than 28th December 2011, in order to ensure they are assigned to the correct PQQ. The email should be entitled ‘National Forensic Framework Next Generation’ and contain the following details: your organisation’s name; your contact’s email address; your contact’s name and your contact’s telephone number.

Please note we will be sending the pre-qualification questionnaire (PQQ) and additional supporting documentation within the next few days. Upon registration onto the e-sourcing tool, you will be assigned to the relevant PQQ. You will receive a notification via e-mail once the PQQ is open.
In order to ensure a considered response to any request for clarification, the last date upon which a supplier can submit clarifications is 9am on Monday 19th December 2011.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from Contracting Authority before the Framework Agreement is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the address in section I.1.
If an appeal regarding the award of a Framework Agreement has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.11.2011