Forest Governance Market and Climate Outsourcing

Forest Governance Market and Climate Outsourcing

The service provider will also assume responsibility for performance oversight of selected contracts between DFID and suppliers funded under FGMC. From 2011-14 DFID entered into eight service contracts and four Memoranda of Understanding (MoUs). 

United Kingdom-East Kilbride: Foreign economic-aid-related services

2014/S 170-301954

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for International Development
Abercrombie House, Eaglesham Road
For the attention of: Leslie Hopcroft
G75 8EA East Kilbride
UNITED KINGDOM
Telephone: +44 1355844000
E-mail: l-hopcroft@dfid.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/department-for-international-development/about/procurement

Address of the buyer profile: https://supplierportal.dfid.gov.uk/selfservice/

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Forest Governance Market and Climate Outsourcing.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: South Lanarkshire.

NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The service provider will also assume responsibility for performance oversight of selected contracts between DFID and suppliers funded under FGMC. From 2011-14 DFID entered into eight service contracts and four Memoranda of Understanding (MoUs). The service contracts and MoUs are focused on delivering support to the negotiation and implementation of FLEGT voluntary partnership agreements. FLEGT countries comprise Cameroon, Central Africa Republic, Ghana, Indonesia, Liberia, Republic of Congo, Côte d’Ivoire, Democratic Republic of Congo, Gabon, Guyana, Honduras Laos, Malaysia, Thailand, Vietnam (bold denotes UK lead). DFID also supports a programme of cooperation with China focused on forest governance and trade issues, and this contract will also require supervision of this work.

II.1.6)Common procurement vocabulary (CPV)

75211200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

We will be seeking a Service Provider to manage this programme. The scope of work will include responsibility for due diligence checks of funded organisations, financial and performance oversight of all accountable grants and performance management of selected Memorandum of Understanding and Service Contracts. It is envisaged that the programme will run for up to 3 years. The aim of the programme is to bring about governance and market reforms that reduce the illegal use of forest resources and benefit poor people who depend on forests for their livelihoods. It supports the EU Forest Law Enforcement, Governance and Trade (FLEGT) Action Plan, as part of a global effort to tackle deforestation, in particular by tackling illegal logging in developing timber-producing countries and the trade in illegally-produced timber products. It also seeks to apply lessons from the timber trade to trade in other commodities that impact forests and people who depend on forests for their livelihoods. The programme will be implemented through a combination of accountable grants, service contracts and memorandums of understanding. The service provider will manage the accountable grants component of the programme. As an indication of the potential scale of the grants component, between 2011 and 2014 DFID awarded grants to 17 not-for-profit organisations up to a value of approximately £40m.The service provider will also assume responsibility for performance oversight of selected contracts between DFID and suppliers funded under FGMC. From 2011-14 DFID entered into eight service contracts and four Memoranda of Understanding (MoUs). The service contracts and MoUs are focused on delivering support to the negotiation and implementation of FLEGT voluntary partnership agreements. FLEGT countries comprise Cameroon, Central Africa Republic, Ghana, Indonesia, Liberia, Republic of Congo, Côte d’Ivoire, Democratic Republic of Congo, Gabon, Guyana, Honduras Laos, Malaysia, Thailand, Vietnam (bold denotes UK lead). DFID also supports a programme of cooperation with China focused on forest governance and trade issues, and this contract will also require supervision of this work.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Extension options of up to a further 36 months, subject to strong performance, ongoing need and programme requirements at that point.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

DFIDs preferred method of disbursement to grantees is quarterly in arrears and it is expected that the Service Provider will adhere to this.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Please refer to the tender documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of Personnel. Weighting 40

2. Methodology. Weighting 30

3. Commercial. Weighting 20

4. Presentation. Weighting 10

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

6872

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.9.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Additional information Tender documents including draft terms of reference are available in our Supplier Portal. However, only Registered Suppliers can access these documents. Details on Supplier Portal and guidance to register can be found in: http://www.dfid.gov.uk/Work-with-us/DFID-portal/Expressions of interest should be via the DFID portal,https://supplierportal.dfid.gov.uk/selfservice/ Programme staff should not be contacted directly. Following assessment of ITT, and upon selection of the awarded Service Provider, DFID will observe a 10 day standstill period and inform applicants not awarded that they are unsuccessful. If circumstances require further extension beyond the original contract duration/agreed extensions, DFID will consider doing so by means of the negotiated procedure where necessary conditions can be met. From 1.4.2001, all UK development assistance has been fully untied which allows suppliers from anywhere in the world to bid for DFID contracts

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

John Mcghie
Department for International Development, Abercrombie House, Eaglesham Road
G75 8EA East Kilbride
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.9.2014