Foster Care Services Framework

Falkirk: welfare services for children and young people

Provision of Foster Care Services. 

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Falkirk Council
Municipal Buildings, West Bridge Street
Contact point(s): Central Purchasing
For the attention of: Purchasing
FK1 5RS Falkirk
UNITED KINGDOM
Telephone: +44 1324506070
E-mail: purchasing@falkirk.gov.uk

Internet address(es):

General address of the contracting authority: http://www.falkirk.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184

Further information can be obtained from: Falkirk Council
Suite 5.0 The Forum, Callendar Business Park
Contact point(s): Central Purchasing
For the attention of: Purchasing
FK1 1XR Falkirk
UNITED KINGDOM
Telephone: +44 1324506566
E-mail: purchasing@falkirk.gov.uk
Internet address: http://www.falkirk.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Public Contracts Scotland
UNITED KINGDOM
E-mail: purchasing@falkirk.gov.uk
Internet address: http://www.falkirk.gov.uk

Tenders or requests to participate must be sent to: Falkirk Council
Municipal Buildings, West Bridge Street
Contact point(s): Chief Executive Office Governance
For the attention of: Chief Governance Officer
FK1 5RS Falkirk
UNITED KINGDOM
Telephone: +44 1324506070
Internet address: http://www.falkirk.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Foster Care Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Central Scotland.
NUTS code UKM26

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 800 000 and 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Foster Care Services provide family based care for children who cannot live with their own families. Fostering can be used to provide temporary care while the child’s family address issues, take a break, or to help children through a difficult period in their lives or for longer term care. Often children will return home once the issues have been resolved and when it is clear that their family are able to look after them safely. Other children may stay in Foster Care longer-term, including children who move on to live independently as adults.
It is anticipated that there will be approximately 10 new placements per year.
This notice has been published in an entirely voluntary basis.
The scope of the services to be provided in this contract fall within the definition of Part B Services Contract as listed in Annex II B of Directive 2004/18/EC and Part B of Schedule 3 to the Public Contracts (Scotland) Regulations 2006 as amended.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=215132.

II.1.6)Common procurement vocabulary (CPV)

85311300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 800 000 and 4 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will start from 1.4.2012 to 31.3.2014 with the option to extend for a further two years to 31.3.2016.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.4.2012. Completion 31.3.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Registered with the Scottish Commission for the Regulation of Care.
(Care Inspectorate) as a Fostering Service.
Deliver the Service within a 30-mile radius of Municipal Buildings, Falkirk, FK1 5RS.
Provide a single weekly rate for the provision of the Service.
Work in partnership with Falkirk Council and other Providers on the Framework.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SW/025/12

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.1.2012

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2012 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 16.1.2012 – 14:00
Place:

Chief Executive Office Governance, Municipal Buildings, Falkirk.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: An Officer from Central Purchasing Department and an Officer from Chief Executive Office Governance.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: November 2013.

VI.2)Information about European Union funds
VI.3)Additional information

This notice has been published in an entirely voluntary basis.
The scope of the services to be provided in this contract fall within the definition of Part B Services Contract as listed in Annex II B of Directive 2004/18/EC and Part B of Schedule 3 to the Public Contracts (Scotland) Regulations 2006 as amended.
(SC Ref:215132).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.11.2011