Framework Agreement for Examination Gloves for the Pandemic Influenza Preparedness Programme

NHS Business Services Authority wishes to procure for the benefit of Public Health England and the UK Devolved Administrations (Scotland Wales and Northern Ireland) examination gloves to be distributed in the event of a pandemic Influenza outbreak or any other health related emergency across the UK.

United Kingdom-Normanton: Gloves

2014/S 221-390319

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Mary Emeny
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7730204254
E-mail: mary.emeny@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

‘Framework Agreement for Examination Gloves for the Pandemic Influenza Preparedness Programme (PIPP)’.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: ‘Various locations in UK’.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 870 000 and 955 000 GBP

II.1.5)Short description of the contract or purchase(s)

NHS Business Services Authority (NHS BSA) wishes to procure for the benefit of Public Health England and the UK Devolved Administrations (Scotland Wales and Northern Ireland) examination gloves to be distributed in the event of a pandemic Influenza outbreak or any other health related emergency across the UK. NHS Supply Chain has been appointed to conduct two procurements under the Open procedure in accordance with The Public Contracts Regulations 2006 as updated or amended (the ‘Regulations’). These products form part of a suite of products for the treatment of patients within healthcare settings in the event of such a pandemic or health related emergency Influenza Pandemic.
There will be two procurements one of which will be to award a contract and the other to award a framework agreement.
The purpose of the contract is to procure a stockpile of these products which will be distributed in the case of a pandemic Influenza outbreak or other health related emergency. The stock will be delivered by the supplier(s) to a DHL (or other nominated) Depot for deep storage across a number of locations in the UK including but not limited to Liverpool, Manchester, Whitwood, Bawtry, Stanton, Huntingdon, Lutterworth, Northern Ireland Scotland and Wales.
The purpose of the framework agreement is to top up the stockpile of products in the event of a pandemic Influenza outbreak or any other health related emergency across the UK.
Both tenders will be in the market at the same time but will be advertised in separate Contract notices with separate OJEU reference numbers. You will need to read both OJEU notices and tender documentation to decide if you wish to tender for either both tenders.
If you want to be considered for both the contract and the framework agreement you must submit two tenders — 1 for each Contract notice. Submitting a tender in relation to only one of the OJEU reference will not mean that you will be included in the other procurement process.
This Contract Notice is for the framework agreement.
A tender conference call explaining the procurement requirements will be held approximately two weeks after the publication of this notice. Details of the conference call will be sent to applicants who register interest in the contract notice.
Precise quantities are unknown however it is anticipated that expenditure for the framework agreement will be in the region of 870 000 GBP to 955 000 GBP excluding VAT. This is approximate only and the values may vary depending on the requirements of NHS Business Services Authority (NHS BSA).

II.1.6)Common procurement vocabulary (CPV)

18424000, 18424300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

‘This is an estimate only as precise quantities of likely purchases are unknown’.
Estimated value excluding VAT:
Range: between 870 000 and 955 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

‘Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents’.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

‘Please see tender documents’.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

‘The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability’.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: ‘The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct’.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: ‘Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration:

Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page;
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal Access.
If registration has been completed:

— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
Expression of Interest.
— View Contract Notice content by clicking on the ‘VIEW NOTICE’ button for the procurement event. This opens a PDF document;
— Express an interest by clicking on the ‘EXPRESS INTEREST’ button;
— To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button;
— Select the procurement event from the list by clicking on the description;
— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
Tender response.
The system tasks required to complete the tender are:
Header level.
Read Framework header documents. These are the documents provided by NHS Supply Chain that must be read by all Applicants. Access these by clicking on the ‘NHS SC HEADER DOCUMENTS’ button found in the ‘SELECT FRAMEWORK’ tab.
Upload header documents. These are the documents the Applicant must provide as instructed by NHS Supply Chain. Access this area using the ‘SUPPLIER HEADER DOCUMENTS’ tab.
LOT level.
Lot header selection. In the ‘LOT HEADER’ tab the Applicant can select the Lot(s) they wish to respond to.
— Select the ‘LOT LINE INFORMATION’ button to view the Lot detail to determine whether the Applicant wishes to respond to this Lot;
— Select the ‘EXPRESS INTENT’ button after the required Lot has been highlighted to be able to respond to the Lot. Note: This expression of intent does not place an obligation on the Applicant to respond the action unlocks the ability to respond;
— Complete price offers per line for the Lot. Complete the required fields for the lines the Applicant wants to include in the bid using the ‘LOT LINE DETAIL’ tab;
— Answer the LOT questions. The questions are found in the ‘LOT EVALUATION’ tab;
— Accept the Terms and Conditions. Click on the ‘TERMS AND CONDITIONS’ to view and accept the Terms and Conditions;
— Submit Lot Response. Click on the ‘SUBMIT RESPONSE’ button to submit your response for the Lot.
Notes:
a. Each Lot must be submitted independently. Example: If you have completed the responses for Lot 1 and Lot 2 you need to submit a response for Lot 1 and then also submit a response for Lot 2;
b. No data is sent to NHS Supply Chain until the ‘SUBMIT RESPONSE’ button is clicked on;
c. The detail will only become visible to NHS Supply Chain after the tender has closed.
Supplier Submission Report. Open and review the ‘SUPPLIER SUBMISSION REPORT’ to ensure all entries are correct. If an error is found and the tender has not yet closed the Applicant can update the response and re-submit the response. NOTE: Only the latest submission will be available to NHS Supply Chain after the tender has closed’.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: ‘An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process’.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 199-351206 of 16.10.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.1.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 200 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 14.1.2015 – 9:00

Place:

As in above mentioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: ‘Only the NHS Supply Chain contract owner or delegate’.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

‘Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Tenderers should refer to section 3.6 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by:
1) any NHS Trust;
2) any other NHS entity;
3) any government department agency or other statutory body and/or;
4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the Framework Agreement and enter into contracts under it.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice’.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ‘Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1.’.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.11.2014