Framework Agreement for Argyll and Bute Council CHORD Programme

Framework Agreement for Argyll and Bute Council CHORD Programme

The successful Framework Consultants will be required to coordinate with the individual Consultants appointed to date through the CHORD Programme – e.g. Rothesay Pavilion where the project management is being undertaken by the Princes Regeneration Trust.

UK-Lochgilphead: project management consultancy services

2012/S 195-321293

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Argyll and Bute Council
1A Manse Brae,
Contact point(s): Development and Infrastructure Services
For the attention of: Jennifer King – Purchasing Officer
PA31 8RD Lochgilphead
UNITED KINGDOM
Telephone: +44 1546604881
E-mail: jennifer.king@argyll-bute.gov.uk
Fax: +44 1546604631

Internet address(es):

General address of the contracting authority: http://www.argyll-bute.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00063

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Consultancy Services Framework Agreement for Argyll and Bute Council CHORD Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Argyll and Bute.
NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

It should be noted that this Framework shall replace and supersede Argyll and Bute Council’s previous CHORD Framework which has now reached its maximum advertised value.
Argyll and Bute Council is seeking to enter into a Framework Agreement for the provision of consultancy services to assist the Programme Manager in the delivery of the CHORD Programme. It is anticipated at this point that the services provided under this agreement will be focussed mainly on the delivery of the projects in Oban, Rothesay and Dunoon. It is intended that three Consultants shall be appointed under the framework and services to be provided thereupon shall normally be subject to a mini competition. Notwithstanding this, Argyll and Bute Council may directly award to the ‘top ranked’ Consultant where the terms of the Framework are sufficiently precise to determine which Consultant is to be awarded a Work Package.
The successful Framework Consultants will be required to coordinate with the individual Consultants appointed to date through the CHORD Programme – e.g. Rothesay Pavilion where the project management is being undertaken by the Princes Regeneration Trust.
The Consultancy Framework shall commence 1st February 2013 and shall run for a period of 36 months with an option to extend by a further period of up to 12 months.
— The following link gives background information to the CHORD programme, the Outline Business Case prepared for each project and the approval to proceed with the programme. http://www.argyll-bute.gov.uk/moderngov/ieListDocuments.aspx?CId=257&MId=3360&Ver=4,

— Please see the following link covering the governance arrangements for the CHORD Programme. http://www.argyll-bute.gov.uk/moderngov/ieListDocuments.aspx?CId=416&MId=3561&Ver=4,

— Each project has prepared a Project Initiation Document (PID) which includes the following appendices – project plan, risk register, resource allocation schedule and communications plan. The PID is the responsibility of the Project Manager. A copy of the PIDs will be supplied at tender stage,
— A Programme Plan has also been prepared and includes the following appendices – highlight / progress report, benefits realisation plan, communications plan. The Programme Plan is the responsibility of the Programme Manager. A copy of the Programme Plan will be supplies at tender stage.
The following is an indicative list of the type of services that may be required. It is not exhaustive, but aims to give a flavour of the services that may be commissioned.
— Providing support to the Programme Manager –.
e.g. provision of incidental plans, studies, advice notes, cost estimates, attendance at meetings, etc, to assist the Programme Manager in the timely development, delivery and approval of the CHORD Programme and the individual projects within it.
— Project Management –.
e.g. provision of full project management role for individual projects; development of detailed briefs and procurement support for projects in accordance with Argyll & Bute Council’s and EU procedures; providing support and advice to Project Managers as required; providing advice on PRINCE2 methodology; covering for Project Managers as and when required. Identification, close liaison, and development of an important and diverse stakeholder base.
— Architectural and Civil and Structural Engineering –.
e.g. provision of full architectural role from RIBA stage A through to stage L inclusive. Assembly of teams to design, manage and deliver individual projects. It is imperative that teams include all the necessary resources and expertise to produce quality detailed designs, obtain all necessary statutory consents (including, but not limited to, detailed planning permission, other statutory and non statutory consents (including European Protected Species Licences, and BREEAM), procure contractors in accordance with Argyll & Bute Council’s and EU procedures, administer contracts, manage budgets and successfully complete projects. Close liaison and coordination with other consultants, contractors and stakeholders.
Disciplines will include, but not be limited to: architecture, building, marine, structural and highway engineering, mechanical and electrical engineering, quantity surveying, landscape architecture and public realm design.
— CDM-C –.
e.g. to provide advice and undertake a range of duties as set out in the CDM 2007 Regulations. Undertake the role of CDM Co-ordinator for individual projects and/ or the whole CHORD Programme
— Financial –.
e.g. provide financial advice on projects as required.
— Environmental –.
e.g. provide advice on environmental legislation, regulations as required.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=241456.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=241456.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

72224000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 2 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: One year option to extend.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Completed PQQ submissions must be submitted into the Public Contracts Scotland post-box before the date and time detailed in the tender documents. Attachments to the response, if any, should be saved as a zip file to reduce file size. Please include a list of supporting documents in the comments field.
Please note that submitted attachments must be less than 10Mb in size and if greater will be rejected and will not be added to the submission. Also, the postbox will not accept any more than 3 individual attachments. All questions regarding this PQQ must be directed via the ‘Questions and Answers’ section of the portal. Should you experience any difficulties uploading submissions, please contact:
Jennifer King, Purchasing Officer.
Argyll and Bute Council, 1A Manse Brae, Lochgilphead, Argyll, PA31 8RD.
Tel: +44 1546604881, jennifer.king@argyll-bute.gov.uk.

(SC Ref:241456).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.10.2012