Framework Agreement for Council Wide Door Entry Installation Works

Framework Agreement for Council Wide Door Entry Installation Works

Renfrewshire Council requires to appoint qualified and experienced Suppliers under a Framework Agreement to execute a door entry system installation programme in relation to the Scottish Housing Quality Standard (SHQS).



1 Authority Details


Authority Name and Address

Renfrewshire Council

Finance & Corporate Services, Renfrewshire House, Cotton Street,




Janice Russell

+44 141


Address from which documentation may be obtained

Renfrewshire Council,,



+44 141


Completed documents must be returned to:

Renfrewshire Council,,



+44 141

2 Contract Details



Framework Agreement for Council Wide Door Entry Installation Works


Description of the goods or services required

Renfrewshire Council requires to appoint qualified and experienced Suppliers under a Framework Agreement to execute a door entry system installation programme in relation to the Scottish Housing Quality Standard (SHQS). Please note that this Framework Agreement may also be utilised for the procurement of associated works not directly related to the SHQS.

The Framework Agreement will be established in two lots as detailed below:

Lot 1: Inclusion on the Framework Agreement and consideration for all package orders awarded under the Framework Agreement.

Lot 2: Award of a package order for Phase 1

NOTE: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit

If you are not already registered with the PCS-Tender Module registration will be required.


Notice Coding and Classification

192110 Security – Access Control
399999 other Works – Construction, Repair and Maintenance

150 … Glasgow & Strathclyde


Total quantity or scope of tender

Door entry installations to various properties Council

wide, with door and screen renewal or repairs as necessary.

The ceiling value of work packages to be procured through the framework agreement is GBP4.3M however there is no guarantee of value or number of work packages to e procured under the framework agreement.

3 Conditions for Participation


Minimum standards and qualification required

Tender Submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken.

Tenderers must evidence a good high street credit rating and an annual turnover as noted below of at least GBP1.5m.

The Council will use Dunn and Bradstreet to assist in its determination of the organisations financial status and risk and will require that all tenderers evidence the equivalent Failure Score 35 or above to pass this stage of the bid selection evaluation.

It is recommended that candidates review their own Dunn and Bradstreet Failure Score in advance of submitting their tender submission. If following this review Tenderers consider that the Dunn and Bradstreet Failure Score does not reflect their current financial status, details of this must be provided within the Tender Submission, complete with evidence of a good credit rating (the equivalent of Dunn and Bradstreet Failure Score 35) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of the Tenderers financial status.

Where the Tenderer is under no obligation to publish accounts and therefore does not have a Dunn and Bradstreet Failure Score or equivalent rating, they must provide their audited financial accounts as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated above and whether or not there is any significant financial risk identified.

Where a consortium bid is received, the Dunn and Bradstreet Risk Failure Score of each consortium member shall be assessed however the collective annual turnover of all consortium members will be utilised in the assessment of annual turnover.

Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D&B Failure Score (or equivalent) as a company, in order to progress to stage two of the evaluation they must provide as part of their tender submission, written confirmation from an authorised signatory of the parent company, that either a parent company or bank guarantee will be provided within two weeks of request. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company or bank guarantee will be in the form provided in the Tender Documentation.

Where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, a Dunn and Bradstreet Failure Score assessment will be carried out on the sub-contractor. The Council reserve the right to request one copy of all sub-contractors last 2 years audited accounts and details of significant changes since the last year end. The Council also reserve the right to reject the use of sub-contractors in relation to the contract where they fail to meet the Council’s minimum financial criteria for consideration.

For inclusion on the framework agreement (Lot 1), tenderers must evidence that insurance provision to the following levels are in place or provide confirmation that in the event of success in the tender process, the under-noted insurance provision will be put in place:

– Employers Liability – GBP5m

– Third Party/Product Insurance to a minimum indemnity of GBP5m

– Contractors All Risks – GBP750K

– Third Party Motor Insurance – minimum indemnity GBP5m

Tenderers will be required to confirm that none of the criteria in respect to Regulation 23 (Criteria for the rejection of economic operators) of the Public Contracts (Scotland) Regulations apply.

Candidates must provide a copy of their current organisations signed and dated Health & Safety policy statement. You must tell us whether your organisation has a SSIP Registered Membership (if applicable) and evidence robust policies and processes. If you are accredited you must give us your registration number and details.

Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to complete the Equalities Questionnaire.

Tenderers must provide evidence of robust Quality policies and systems / practices in operation. Tenderers will also be required to provide their up to date Quality Policy.Tenderers must evidence of commitment to quality through evidencing the number and type of defects remaining on handover for any one referenced project (signed by the Employer’s appointed representative; that is, Contract Administrator, etc.). Tenderers must evidence a comprehensive methodology and approach to dealing with client complaints including escalation procedures.

Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by the Council.

Tenderers must evidence ability to service the Framework Agreement by reference to resources by discipline in relation to the requirements identified. Responses must include an organisation chart showing number and disciplines of all personnel.

Tenderers must evidence relevant and appropriate organisational experience in relation to fulfilling the requirements of the Framework Agreement. Experience and track record shall be assessed by way of evidence of 5 relevant similar projects COMPLETED within the last five years. Evidence must include:

– Written references for two of these projects and referee contact details for the remaining three projects;

– A programme from one of the above referenced projects;

– CV’s of key personnel proposed to be involved in managing the Framework Agreement and Package Orders thereafter.

Tenderers must confirm if they comply with the Construction skills Certification Scheme and that all relevant members of staff are certified under the Scheme.

Tenderers must evidence robust environmental management policies and processes are in operation. Tenderers will also be required to provide a copy of their environmental management policy.

Tenderers must complete as instructed all tender documentation and submit as part of their tender response.

4 Administrative Information


Type of Procedure

Single stage – Any candidate may submit a tender.


Reference number attributed to the notice by the contracting authority



Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
28-01-2013  Time  12:00

c) Estimated award date  02-04-2013


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

This procurement exercise is being carried out utilising electronic means.

It is estimated that the tender documents will be available for download on or around 7th January 2013 on the Public Tenders Scotland portal. This date is approximate and is subject to change. You must register your company’s details on the tender portal to download the tender documentation.

The website address for the portal for downloading the e-tender documents is:

Please note that any framework agreement awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

(SC Ref:249641)


Additional Documentation


Publication date of this notice