Framework Agreement for Demolition Works

Framework Agreement for Demolition Works

The Directors of Housing and Property and Planning and Transportation, on behalf of Renfrewshire Council, are seeking to establish a Framework Agreement for the provision of Demolition Works with a number of suitably experienced and qualified suppliers.

UK-Paisley: demolition work

2012/S 200-328782

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Renfrewshire Council
Renfrewshire House, Cotton Street
For the attention of: Karen Grady
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187031

Internet address(es):

General address of the contracting authority: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

Further information can be obtained from: Renfrewshire Council
Renfrewshire House, Cotton Street
For the attention of: Karen Grady
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187031
Internet address: http://www.renfrewshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Renfrewshire Council
Renfrewshire House, Cotton Street
For the attention of: Karen Grady
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187031
Internet address: http://www.renfrewshire.gov.uk

Tenders or requests to participate must be sent to: Renfrewshire Council
Renfrewshire House, Cotton Street
For the attention of: Karen Grady
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187031
Internet address: http://www.renfrewshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Demolition Works.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Renfrewshire.
NUTS code UKM35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 500 000,00 and 10 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The Directors of Housing and Property and Planning and Transportation, on behalf of Renfrewshire Council, are seeking to establish a Framework Agreement for the provision of Demolition Works with a number of suitably experienced and qualified suppliers.
The core requirement of the Framework Agreement shall include for the provision of Demolition Works which shall be defined as the provision of Dangerous Building Support Works and Demolition Works. Typically these activities will be carried out on the following types of premises; Secondary Schools, Primary Schools, Nurseries, Special Needs Schools, Libraries, Museums Arts & Cultural Buildings, Community Facilities, Information Centres, Office & Administrative Buildings, Sports Pavilions, Residential Care Homes, Day Care Centres and Council residential properties. Please note this list is not exhaustive. Full descriptions can be found on the Specifications for each of the relevant Lots.
Although the tender draws together Dangerous Building Support Works and Demolition Works requirements from Housing & Property Services and Planning & Transportation Services it is intended that all other Council departments can use this Framework Agreement as required.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=203884.

II.1.6)Common procurement vocabulary (CPV)

45111100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The framework agreement is for a 4 year period and the anticipated spend over the 4 years is estimated to be in the region of 10 000 000 GBP.
Estimated value excluding VAT:
Range: between 2 500 000,00 and 10 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Emergency Demolitions

1)Short description

Emergency demolitions, all values, all building types.
2)Common procurement vocabulary (CPV)

45111100

3)Quantity or scope

The evaluation of Price in relation to Lot 1 shall be based on the Total Tender Cost which is calculated by applying hourly rates against a notional number of hours for a standard call out charge and across a range of disciplines and by applying a margin against notional plant and material costs as stated in Price List 1. The Tenderer with the lowest Total Tender Cost shall receive 100 % of the weighting attributed to Price with all subsequent bids calculated as a % of the lowest Tender Total Price.
Estimated value excluding VAT:
Range: between 60 000 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

It is anticipated that 3 contractors will be approved on the framework agreement in respect of this lot.
Lot No: 2 Lot title: Non Emergency Demolitions

1)Short description

Non Emergency Demolitions upto the value of 50 000 GBP.
2)Common procurement vocabulary (CPV)

45111100

3)Quantity or scope

The evaluation of Price in relation to Lot 2 will be based on the total price for a Model Project as tendered in accordance with Price List 2. Tenderers must note that this is Model Project and it is not the intention to procure the Model Project under the Framework. It should also be noted however that the individual elements included in the Price List relative to Lot 2 will be considered in respect of any future mini competitions conducted through the framework agreement under Lot 2. For the avoidance of doubt, Tenderers will be required to relate the costs provided for all elements of this Model Project to actual works procured under this Framework Agreement under Lot 2. The Tenderer with the lowest Tender Total shall receive 100 % of the weighting attributed to Price with all subsequent bids calculated as a % of the lowest Tender Total Price.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

It is anticipated that 4 contractors will be approved on the framework agreement in respect of this lot.
Lot No: 3 Lot title: Non Emergency Demolitions

1)Short description

Non Emergency Demolitions from 50 000 GBP to 173 934 GBP.
2)Common procurement vocabulary (CPV)

45111100

3)Quantity or scope

The evaluation of Price in relation to Lot 3 will be based on the total price for a Model Project as tendered in accordance with Price List 3. Tenderers must note that this is Model Project and it is not the intention to procure the Model Project under the Framework. It should also be noted however that the individual elements included in the Price List relative to Lot 3 will be considered in respect of any future mini competitions conducted through the framework agreement under Lot 3. For the avoidance of doubt, Tenderers will be required to relate the costs provided for all elements of this Model Project to actual works procured under this Framework Agreement under Lot 3. The Tenderer with the lowest Tender Total shall receive 100 % of the weighting attributed to Price with all subsequent bids calculated as a % of the lowest Tender Total Price.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

It is anticipated that 4 contractors will be approved on the framework agreement in respect of this lot.
Lot No: 4 Lot title: Non Emergency Demolitions

1)Short description

Non emergency demolitions from 173 934 GBP.
2)Common procurement vocabulary (CPV)

45111100

3)Quantity or scope

The evaluation of Price in relation to Lot 4 will be based on the total price for a Model Project as tendered in accordance with Price List 4. Tenderers must note that this is Model Project and it is not the intention to procure the Model Project under the Framework. It should also be noted however that the individual elements included in the Price List relative to Lot 4 will be considered in respect of any future mini competitions conducted through the framework agreement under Lot 4. For the avoidance of doubt, Tenderers will be required to relate the costs provided for all elements of this Model Project to actual works procured under this Framework Agreement under Lot 4. The Tenderer with the lowest Tender Total shall receive 100 % of the weighting attributed to Price with all subsequent bids calculated as a % of the lowest Tender Total Price.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

It is anticipated that 4 contractors will be approved on the framework agreement in respect of this lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices in the tender must be in Sterling (GBP). Payments will be made to the appointed contractor in Sterling (GBP), all as detailed within the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None preferred, however for entering into and performing the contract, Tenderers will require to form a legal entity recognised by Scots law. There is no preferred form of economic operator but each individual in any group is to be jointly and severally liable for the contract. In the event of an associated group of companies being successful, the Council will require each company to be jointly and severally liable for the satisfactory performance of the contract. This assurance will be required in writing before any contract can be awarded to such a group. Tenderers will be required to confirm that none of the factors listed in Article 47 of Directive 2004/18/EC and Regulation 23 of the Public Contract (Scotland) Regulations 2012 (as amended) are applicable to their organisation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be considered, tenderers must ensure that they have responded to all questions and provided all information requested. Incomplete tenders may not be considered.
2. Tenderers will be required to confirm that none of the criteria listed in Regulation 23 of the Public Contracts (Scotland) Regulations 2012 are applicable to their organisation.
3. Tenderers must evidence a comprehensive Equal Opportunities Policy; confirm that they meet all statutory legislation in respect of Equal Opportunities and submit the Equal Opportunities Certificate contained within the tender documentation.
4. Tenderers must evidence by way of their submission that they fully understand the requirement, including the scale and the scope and that they have the experience, track record and resources to undertake the services and any associated works. If bidding as part of a consortia, satisfactory evidence must be submitted to satisfy the Council that the consortia is sufficiently established to deliver the scale of the services.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: Tenderers must evidence an average high street credit rating and an annual turnover of at least:
Lot 1: 100 000,00.
Lot 2: 1 500 000,00.
Lot 3: 2 500 000,00.
Lot 4: 2 500 000,00.
The Council will use Dunn and Bradstreet to assist in its determination of the organisations financial status and risk and will require that all tenderers evidence the equivalent Failure Score 35 or above to pass this stage of the bid selection evaluation.
It is recommended that candidates review their own Dunn and Bradstreet Failure Score in advance of submitting their tender submission. If following this review Tenderers consider that the Dunn and Bradstreet Failure Score does not reflect their current financial status, details of this must be provided within the Tender Submission, complete with evidence of a good high street credit rating (the equivalent of Dunn and Bradstreet Failure Score 35) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of the Tenderers financial status.
Where the Tenderer is under no obligation to publish accounts and therefore does not have a Dunn and Bradstreet Failure Score or equivalent rating, they must provide their audited financial accounts as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated above and whether or not there is any significant financial risk identified.
Where a consortium bid is received, the Dunn and Bradstreet Risk Failure Score of each consortium member shall be assessed however the collective annual turnover of all consortium members will be utilised in the assessment of annual turnover.
Where the Tenderer is a subsidiary of a group but is applying as a company and fails to meet the minimum financial turnover requirements or minimum Dunn and Bradstreet Failure Score (or equivalent) as a company, a parent company guarantee will be required to allow progression to stage two of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council. If a parent company guarantee is required, the parent company must provide confirmation of agreement to the provision of a parent company guarantee. The parent company guarantee will be in the form provided in the Tender Documentation.
Where the Tenderer intends to sub-contract more than 25 % of any contract value to a single sub-contractor, a Dunn and Bradstreet Failure Score assessment will be carried out on the sub-contractor. The Council reserve the right to request one copy of all sub-contractors last 2 years audited accounts and details of significant changes since the last year end. The Council also reserve the right to reject the use of sub-contractors in relation to the contract where they fail to meet the Council’s minimum financial criteria for consideration.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(6) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(7) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Minimum level(s) of standards possibly required:
Tenderers must evidence robust health and safety policies and processes in operation. Tenderers will also be required to provide their up to date Health & Safety Policy.
Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their up to date Equal Opportunity Policy.
Tenderers must provide evidence of robust Quality policies and systems / practices in operation. Tenderers will also be required to provide their up to date Quality Policy. Tenderers must evidence a comprehensive methodology and approach to dealing with client complaints including escalation procedures.
Tenderers must confirm compliance with the Terms & Conditions or qualificatiosn proposed must be deemed acceptable by the Council.
Tenderers must evidence ability to service the Framework Agreement by reference to resources by: Providing an organisation chart showing number and disciplines of all personnel; Providing confirmation that an account manager, acting as a single point of contact for the will be put in place for the duration of the Framework Agreement; Evidencing suitable systems and processes in place to service the requirement, e.g. email facilities; document management systems; IT capacity and works scheduling.
Tenderers must evidence relevant and appropriate organisational experience in relation to fulfilling the requirements of the framework agreement by: Providing a statement of relevant experience of their organisation in undertaking woks and services which correspond with the works and services covered under this framework agreement. Tenderers must support this statement with evidence of 5 relevant contracts of similar size; scope and scale to the requirements of this framework agreement. Contracts referenced must be either current contracts or contracts which have completed within the last three years; Providing written references, for two of the contracts referenced above that confirm the ability of your organisation to successfully undertake the works / services for which you wish to be considered; Providing full contact names, addresses, telephone, fax and email for the 3 remaining contracts. It will be at the Employers discretion whether or not these references are taken up; Providing a sample maintenance schedule from one of the projects referenced above. Track record shall be assessed by way of references provided.
Tenderers must evidence environmental management policies and processes are in operation. Tenderers will also be required to provide a copy of their environmental management policy.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Lots 1 and 2 Price. Weighting 80

2. Lot 1 and 2 Quality. Weighting 20

3. Lot 3 and 4 Price. Weighting 60

4. Lot 3 and 4 Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

26.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 13.2.2013
IV.3.8)Conditions for opening tenders

Date: 26.11.2012 – 14:00
Place:

Renfrewshire House, Cotton Street, Paisley.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: All tenders shall be opened by two officers of the Corporate Procurement Unit, one of whom shall be at a level not lower than salary Grade K. This provision shall also apply to tenders for sub-contracts.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

It is estimated that the tender documents will be available for download on or around Friday 12.10.2012 on the Public Tenders Scotland portal. This date is approximate and is subject to change. You must register your company’s details on the tender portal to download the tender documentation. Please note the documentation will only be available from the date above (12.10.2012).
The website address is https://www.publictendersscotland.publiccontractsscotland.gov.uk.

The deadline for tender submissions is 45 days from the documents being available which in this instance will be Monday 26.11.2012 at 12noon.
There are 2 ITT documents relevant to this framework agreement numbered ITT_997 for Lots 1 and 2 and ITT_998 for Lots 3 and 4. Tenderers are required to download both tenders. The submission deadline for both is Monday 26.11.2012 at 12 noon.
If the tender documents are not available for download from 12.10.2012, please look out for additional information on the contract notice or alternatively contact Karen Grady on +44 1416187031 for further information.
(SC Ref:203884).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.10.2012