Framework Agreement for Design and Print Services

Framework Agreement for Design and Print Services

The Dementia Services Development Centre (DSDC) is seeking to establish a framework agreement with a preferred supplier who can deliver and project manage Design and Print services and contribute creative ideas.

UK-Stirling: Printing services

2013/S 036-057204

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Stirling
Procurement Office, Room 2B10, Cottrell Building
Contact point(s): Procurement Department
For the attention of: Jeff Vuolo
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107

Internet address(es):

General address of the contracting authority: http://www.stir.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00112

Further information can be obtained from: University of Stirling
Procurement Office, Room 2B10, Cottrell Building
Contact point(s): Procurement Department
For the attention of: Jeff Vuolo
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107
Internet address: http://www.stir.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Stirling
Procurement Office, Room 2B10, Cottrell Building
For the attention of: The documents must be obtained from the PCS portal only.
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107
Internet address: http://www.stir.ac.uk

Tenders or requests to participate must be sent to: University of Stirling
Procurement Office, Room 2B10, Cottrell Building
Contact point(s): Do not submit your offer by post.
For the attention of: The Tender offers must be uploaded on the Public Contract Scotland Portal post box only.
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107
Internet address: http://www.stir.ac.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Design and Print Services (DSDC)
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: University of Stirling.
NUTS code UKM27

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The Dementia Services Development Centre (DSDC) is seeking to establish a framework agreement with a preferred supplier who can deliver and project manage Design and Print services and contribute creative ideas. The preferred supplier will be contracted on an as-needed basis and will be expected to deliver services stated in the specification in a cost-effective, timely and efficient manner.
The DSDC publishes a range of books (current list can be viewed here http://www.dementiashop.co.uk/), and provides training and services which have accompanying printed course materials, manuals and promotional leaflets and flyers.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=255268

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=255268

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

79810000, 79824000, 22314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

THe period of this framework agreement is 3 years with option to extend by up to 12 months.
Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent-company guarantee or performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & Several liability where applicable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All information required will be stipulated in the Pre-Qualification Questionnaire which can be downloaded at the address of the buyer profile shown at 1.1 of this notice. This must be completed and returned with all the supporting documentation no later than the the deadline given at IV.3.4 of this notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All information required will be stipulated in the Pre-Qualification Questionnaire which can be downloaded at the address of the buyer profile shown at 1.1 of this notice. This must be completed and returned with all the supporting documentation no later than the deadline given at IV.3.4 of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All information required will be stipulated in the Pre-Qualification Questionnaire which can be downloaded at the address of the buyer profile shown at 1.1 of this notice. This must be completed and returned with all the supporting documentation no later than the deadline given at IV.3.4 of this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

8131.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

5.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Mandatory conditions for participation:
The University will only accept bids from companies able to comply with the following requirements.
Failure to provide the following will result in your offer being considered non-compliant.
— Insurance: The Company must show evidence of a certificate or the possibility to provide Employer’s liability Insurance of GBP 5 m as a minimum. Bidders are not required to have the relevant insurance in place at the time of bidding but will have to provide documented evidence that they have the required level if successful.
— Quality Assurance: Submission of an Internal Quality Assurance Policy or an ISO9001 certificate.
— Health and Safety: Submission of a Health and Safety Policy.
— Conviction of criminal offences and Business probity: As stated in the Supplier Questionnaire.
(SC Ref:255268)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University of Stirling will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. The Public Contracts and Utilities Contracts (Scotland) Amendment (Amendment) Regulations 2009 provide for remedies through the Scottish courts to be sought by economic operators who suffer (or risk suffering) loss or damage as a consequence of a failure by the University of Stirling to comply with certain provisions of those regulations and/or certain EU Community obligations relating to procurement. In summary, proceedings must be brought promptly and in any event within 3 months of the date on which grounds for bringing proceedings first arise. The relevant court will have discretion to extend the deadline if it considers there is good reason for so doing.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

15.2.2013