Framework Agreement for Monitoring of Radioactivity in the Environment

Framework Agreement for Monitoring of Radioactivity in the Environment

1) Ad-hoc monitoring as a result of accidental discharges of radioactivity, unforeseen events or support investigation of issues raised by the Environment Agency.

United Kingdom-Warrington: Environmental protection

2013/S 134-232507

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
Knutsford Road, Latchford
For the attention of: Mandi Kaushal
WA4 1HT Warrington

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

EAAA-99GA83 Framework Agreement for Ad hoc monitoring and assessment of radioactivity in the environment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 350 000 GBP

II.1.5)Short description of the contract or purchase(s)

1) Ad-hoc monitoring as a result of accidental discharges of radioactivity, unforeseen events or support investigation of issues raised by the Environment Agency. Also to provide specialist technical advice and support on environmental monitoring methods and approaches, potentially including assistance with development of guidance and standards.
2) Technical radiological assessment of the impact of past and future discharges of radioactivity using monitoring results and appropriate dispersion models and reporting of the outcome. The assessments will be of the effect of levels of radioactivity on people to meet the requirement of the European Union Basic Safety Standards Directive (EU BSSD) and on non-human species taking into account best available science and guidance.
II.1.6)Common procurement vocabulary (CPV)

90720000, 90711500, 90700000, 90710000, 90730000, 71900000, 73200000, 90712000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 100 000 and 350 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: 48 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All analyses carried out by the contracted laboratory are to be in accordance with a Quality Assurance System fully accredited by the United Kingdom Accreditation Service (UKAS), or an equivalent standard.
All radiological assessments to meet the requirements of legislation, using appropriate internationally agreed recommendations and standards unless otherwise specified.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required; each application will be sent a questionnaire.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 12
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The first element programme compliments the independent monitoring of radioactivity in the environment that the Environment Agency undertakes as part of its arrangements under the Environmental Permitting Regulations 2010 (EPR 2010) or Radioactive Substances Act 1993 (RSA 93). That programme provides regular checks on the state of the environment and supports regulation. This reactive programme allows the Agency the flexibility to investigate unplanned or unforeseen occurrences on short time frames. In addition to requiring a rapid response time for in situ monitoring and sampling, the results of investigations and analyses are required on tight time-scales, therefore the ability to meet agreed timescales is considered essential. It is envisaged that in the event of a nuclear emergency the Agency would call upon any number of its contractors on this framework to provide support in the nation-wide response. Out of hours contact arrangements will be required for this role. It must be noted that some work(s) may be carried out in response to public concerns hence it is considered important that contractors shall represent the Agency in an expert and professional manner. This reactive programme is also there to allow the Environment Agency access to specialist technical expertise in monitoring and measurement of radioactivity, including direct measurement of radioactivity and dose rates in the environment.
The second element is to allow the Environment Agency to access specialist technical expertise to undertake radiological assessment of past and future discharges of radioactivity on humans and/or non-human species. The assessments may make use of models to predict the future concentrations of radionuclides once they are discharged or monitoring results from the first element and other monitoring programmes, or other published data.
Right to Cancel – always
The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.
The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.
Other Authorities Involved – if applicable
This contract/framework is primarily intended to meet the needs of the Environment Agency. Depending on the requirements of Natural Resources Wales (the new Single Environment Body for Wales) in regards to radiological monitoring there may be a scope change in regards to Welsh Nuclear Licensed Sites, during the contract period, the contractor needs to be able to offer flexibility.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Environment Agency will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That
notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.7.2013