Framework Agreement for Research Services

Framework Agreement for Research Services

Lot 1 – Quantitative research. Lot 2 – Qualitative research. Lot 3 – Collection and analysis of electoral data.

UK-London: Research consultancy services

2013/S 109-186786

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Electoral Commission
3 Bunhill Row
For the attention of: Joe Hewton
EC1Y 8YZ London
UNITED KINGDOM
Telephone: +44 2072710690
E-mail: jhewton@electoralcommission.org.uk

Internet address(es):

General address of the contracting authority: www.electoralcommission.org.uk

Address of the buyer profile: www.electoralcommission.org.uk

Electronic access to information: http://www.electoralcommission.org.uk/about-us/tendering-for-contracts/new-invitations-to-tender

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Regulator
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Research Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 8: Research and development services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 25
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 750 000 and 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Electoral Commission is committed to using research to help fulfil its objectives. We use research to inform our election reporting and planning. This provides an evidence base to inform a range of policies and to ensure that the views and interests of voters are central to what we do.
The Electoral Commission needs to procure research services, sometimes at short notice and to tight timescales. The services to be covered by this framework agreement fall into three lots:
Lot 1 – Quantitative research.
Lot 2 – Qualitative research.
Lot 3 – Collection and analysis of electoral data.
II.1.6)Common procurement vocabulary (CPV)

73210000, 79300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Electoral Commission anticipates to award approximately 24 contracts in the lifetime of this framework agreement split into the 3 lots.
Estimated value excluding VAT:
Range: between 750 000 and 2 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The duration of the framework agreement will be for 3 years with an option to extend for up to a further 12 months.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Starting 1.1.2014. Completion 31.12.2016

Information about lots

Lot No: 1 Lot title: Quantitative research

1)Short description

The Electoral Commission commissions public opinion surveys, campaign tracking surveys and assessments of the completeness and accuracy of the electoral registers.
We usually contract a minimum of two surveys a year: our winter tracker survey (fieldwork November or December) and a post-election survey (fieldwork immediately after a given election). Other public opinion research may be commissioned in relation to specific events (e.g. additional elections or referendums) or to monitor particular issues. Our public opinion surveys are expected to include attitudinal and/or behavioural questions on subjects including electoral registration and the process of voting in elections.
Ahead of key electoral events, the Electoral Commission conducts public awareness campaigns aimed at encouraging people to register to vote in advance of each electoral event or to promote awareness of the electoral event. We procure tracking research alongside these campaigns in order to help assess their effectiveness.
The Electoral Commission also periodically carries out surveys to estimate the completeness and accuracy of the electoral registers. This research involves face-to-face interviewing of one resident at each sampled address, then comparing their details against the electoral register entries for the address.
2)Common procurement vocabulary (CPV)

73210000, 79300000

3)Quantity or scope

The number of call-off contracts in Lot 1 is anticipated to be in the region of 8 contracts assigned in the initial term of the Framework Agreement, although this number may vary.
Estimated value excluding VAT:
Range: between 480 000 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2014. Completion 31.12.2016
5)Additional information about lots

The number of successful economic operators expected for lot 1 is anticipated to be in the region of 10.
Lot No: 2 Lot title: Qualitative research

1)Short description

Qualitative research projects are undertaken when required to support the work of the Electoral Commission. The research is generally conducted with members of the public, but it may also be with other groups; for example, we have recently commissioned qualitative research with treasurers from political parties. Other qualitative projects we have commissioned in the past included those that related to testing the intelligibility of draft referendum questions and research into the usability of ballot papers and other voting materials.
We may commission qualitative research to look at the following areas over the initial term of this framework. However, other issues for qualitative consideration may emerge over time, and this list should not be considered to be exhaustive.
— Attitudes towards electoral registration, including the barriers to registration and the move to individual electoral registration.
— Development and testing of advertising concepts for the Commission’s public awareness campaigns.
— Understanding of, and attitudes towards, party and election finance issues.
— The usability of forms and other materials, which may include ballot papers.
— The intelligibility of draft referendum questions.
2)Common procurement vocabulary (CPV)

73210000, 79300000

3)Quantity or scope

The number of call-off contracts in Lot 2 is anticipated to be in the region of 8 contracts assigned in the initial term of the Framework Agreement, although this number may vary.
Estimated value excluding VAT:
Range: between 172 000 and 600 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2014. Completion 31.12.2016
5)Additional information about lots

The number of successful economic operators expected for lot 2 is anticipated to be in the region of 10.
Lot No: 3 Lot title: Collection and analysis of electoral data

1)Short description

We regularly collect and collate electoral data from Returning Officers after elections. This helps to inform policy and guidance on electoral administration, and enables us to provide information to members of the public, elected representatives, academics and the media, through both our election reports and our website.
Our exact data requirements are subject to change and would be confirmed with the successful tenderer before any given election. However, the electoral data which we have collected at recent elections includes the total electorate, votes cast, number of ballots rejected and data relating to postal votes. We will require data for different elections, using different electoral systems, and each poll may present different challenges. Economic operators on the framework will be able to choose whether to bid for the contract for data collection for any given elections.
For any election, an economic operator is expected to:
— Set up appropriate systems for collecting and storing data;
— Chase up any non-responding authorities;
— Enter all data into an appropriate system;
— Have a process in place in place to quality check the data received and/or carry out appropriate verification;
— Conduct any analysis requested;
— Provide data to the Electoral Commission in an appropriate format, at aggregate and constituency level, and at other levels of aggregation where requested;
— Report to us in an agreed format.
2)Common procurement vocabulary (CPV)

73210000, 79300000

3)Quantity or scope

The number of call-off contracts in Lot 3 is anticipated to be in the region of 8 contracts assigned in the initial term of the Framework Agreement, although this number may vary.
Estimated value excluding VAT:
Range: between 98 000 and 400 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2014. Completion 31.12.2016
5)Additional information about lots

The number of successful economic operators expected for lot 3 is anticipated to be in the region of 5.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to the invitation to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be in accordance with the Electoral Commission’s Terms and Conditions.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Electoral Commission’s standard terms and conditions for the provision of services will apply.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Detailed within the tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Detailed within the tender documents.
Minimum level(s) of standards possibly required: Detailed within the tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Detailed within the tender documents.
Minimum level(s) of standards possibly required:
Detailed within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

C0033-PT-DCE.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.8.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 2.8.2013 – 12:01
Place:

The Electoral Commission’s London office.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers should refer to the tender pack, in particular to the Invitation to Tender Document – Read Me First.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Electoral Commission
3 Bunhill Row
EC1Y 8YZ London
UNITED KINGDOM
E-mail: cfreitas@electoralcommission.org.uk
Telephone: +44 2072710524
Internet address: http://www.electoralcommission.org.uk/about-us/complaints?

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.6.2013