Framework Agreement for the Emergency Transfer of Waste

Framework Agreement for the Emergency Transfer of Waste

The Council wishes to re-let the Framework Agreement that it has in place to act as a contingency arrangement to safeguard the continuation of these functions in the event of Powderhall Waste Transfer Station becoming inoperable or inaccessible.

UK-Edinburgh: refuse and waste related services

2012/S 118-195324

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Edinburgh Council
Waverley Court, 4 East Market Street
For the attention of: Claudine Persaud
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693727

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Emergency Transfer of Waste.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Edinburgh and the Lothians.
NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The City of Edinburgh Council (the Council) has a statutory obligation under the Environmental Protection Act 1990 to provide a collection and disposal service for domestic waste generated by residents. In addition, the Council is required to make available a collection and disposal service to trade, commercial and retail concerns. The Council processes the resultant mixed municipal solid waste through its Powderhall Waste Transfer Station the majority of which then goes via rail to Dunbar. The Council wishes to re-let the Framework Agreement that it has in place to act as a contingency arrangement to safeguard the continuation of these functions in the event of Powderhall Waste Transfer Station becoming inoperable or inaccessible. Were this to occur contractors appointed to the Framework Agreement would become involved in the reception, stockpiling and transport of the waste to Dunbar or such other site as the Council nominates of municipal solid waste.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=231007.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=231007.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

90500000, 90512000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council currently processes approximately 125 000 tonnes of mixed municipal solid waste per year through its Powderhall Waste Transfer Station the majority of which goes via rail to landfill at Dunbar.This Framework Agreement will act as a contingency arrangement to safeguard the continuation of these functions in the event of Powderhall Waste Transfer Station becoming inoperable or inaccessible.
Estimated value excluding VAT:
Range: between 0 and 10 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will endure for a period of 3 years and includes the option to extend for up to a further 12 month period beyond that undertaken at the sole discretion of the Council.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. It is a mandatory requirement of this Framework Agreement that the Contractor and any proposed sub-contractor has the appropriate insurance as fully detailed within the Terms & Conditions of Contract.
2. It is a mandatory requirement of this Framework Agreement that the Contractor or their proposed sub-contractor holds a Waste Carrier’s Licence.
3. It is a mandatory requirement of this Framework Agreement that the Contractor or their proposed sub-contractor holds a Waste Management Licence or Waste Management Licence exemption.
4. It is a mandatory requirement of this Framework Agreement that all sites and facilities used by Contractors and proposed sub-contractors during call off have full Planning Permission for activities relating to provision of the service.
5. It is a mandatory requirement of this Framework Agreement that the Contractor or their proposed sub-contractor holds an appropriate Operators Licence as issued by the Department of Transport’s Vehicle and Operator Services Agency (VOSA).
6. It is a mandatory requirement of this Framework Agreement that the Contractor has a robust and relevant Health and Safety Policy.
7. It is a mandatory requirement of this Framework Agreement that the Contractor has a robust and relevant Environmental Management Policy.
8. It is a mandatory requirement of this Framework Agreement that the Contractor has sufficient resources to deliver a minimum of 20 % of the overall requirement of this Framework Agreement.
9. It is a mandatory requirement of this Framework Agreement that the Contractor has a proven track record and the relevant expertise required to deliver this requirement.
10. It is a mandatory requirement of this Framework Agreement that the Contractor is in a position to commence operations within 12 hours of notification.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(2) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(4) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 70

2. Quality. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CT0356
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.7.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2012 – 15:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 31.7.2012 – 16:00
Place:

Waverley Court, Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Estimated at approximately 36 months after contract award if the service is still required.
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:231007).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The City of Edinburgh Council will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from The City of Edinburgh Council, Corporate Procurement, Level 3, Waverley Court, 4 East Market Street, Edinburgh, EH8 8BG, UK. If an appeal regarding the award of contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the court may only award damages. (The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.6.2012