Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Nottinghamshire County Council
2nd Floor, County Hall, West Bridgford
For the attention of: Corporate Procurement
NG2 7QP Nottingham
General address of the contracting authority: http://www.nottinghamshire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/nottscc.asp
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
Public order and safety
Economic and financial affairs
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
C376.12 – Framework Agreement for the Provision of Special Transport Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 2: Land transport services , including armoured car services, and courier services, except transport of mail
NUTS code UKF
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 180
Duration of the framework agreement
Duration in years: 1
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 5 000 000,00 and 10 000 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
A Framework Agreement will be established to appoint suitable operators of passenger carrying vehicles for the provision of special transport services across Nottinghamshire. This will include the provision of vehicles of various seating capacities and configurations, together with drivers and passenger assistants, to convey a wide range of service users to locations in the County and exceptionally to out-of-county establishments. Service users will include vulnerable adults attending day-care facilities and children with a range of special needs (Service providers already accepted onto the County Council’s Framework Agreement for Special Transport Services do not need to re-apply).
II.1.6)Common procurement vocabulary (CPV)
60130000, 60140000, 60170000, 60172000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Framework Agreement will be used to secure the provision of the County Council’s Special Transport Services, comprising of special needs transport for children and vulnerable adults. This will relate to approximately 100-150 contracts for the duration of the Agreement, let for periods of up to 5 years.
Estimated value excluding VAT:
Range: between 5 000 000,00 and 10 000 000,00 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Authority reserves the right to stipulate the provision of a performance bond (from a bank or insurance company approved by the Council) for the sum equal to 10 % of the estimated annual value of the contract awarded or a parental company guarantee. Please see tender documents for further information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Tender pricing must be in pounds sterling (GBP) and payments under this contract will be in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. In the event of a consortium bid, then one member of the consortium must be identified as the lead and the main contractor who will accept responsibility for all the obligations of the consortium members.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Participants will be required to complete all questions within the Form of Tender. Part 1 will be for information purposes and Part 2 will be evaluated, with all questions carrying an equal weighting and Service Providers who are not able to confirm a positive response to questions will not be eligible to join the Framework Agreement.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Suppliers will be required to complete details of and confirm if they hold the relevant levels of Vehicle Insurance, Employer Liability Insurance, Public Liability Insurance and Medical Negligence/Malpractice Insurance within the Form of Tender.
Minimum level(s) of standards possibly required: Employers Liability Insurance: 10 000 000 GBP or greater, covering any liability for any one claim arising under the contract.
Public Liability Insurance: 5 000 000 GBP or greater, covering any liability for any one claim arising under the contract.
Vehicle Insurance: 5 000 000 GBP or greater, covering any liability for any one claim arising under the contract.
For High Dependency Contracts only – Negligent/Malpractice Insurance: 5 000 000 GBP or greater, covering any liability for any one claim arising under the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 5.3.2012 – 12:00
Persons authorised to be present at the opening of tenders: no
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://uk.eu-supply.com/nottscc.asp. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the lowest price.
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to Tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimu of 3 working days before expiry of the standstill period. Such information should be required from the address stated in Section I.1.2 If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained