Framework Agreement for the Supply Servicing and Maintenance of Fire Equipment

Framework Agreement for the Supply Servicing and Maintenance of Fire Equipment

The contract includes the supply and maintenance of fire extinguishers, hose reels, fire blankets and fire safety signage. Servicing of gas suppression systems, wet and dry riser systems, and sprinkler systems. Call outs relating to the above, and Fire risk assessments.

UK-Llandrindod Wells: Firefighting equipment

2013/S 108-184905

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Powys CC Local and Environmental Services
County Hall, Powys
For the attention of: Claire Powell
LD1 5LG Llandrindod Wells
UNITED KINGDOM
E-mail: claire.powell@powys.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Supply Servicing and/or Maintenance of Fire Equipment. Powys county Council – Lead Authority for the Welsh Purchasing Consortium.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

Powys County Council are acting as the Lead Authority for the Welsh Purchasing Consortium (WPC) in undertaking this tender process. The organisations whom are part of the WPC taking part in this exercise are listed in Appendix 2.
The tender exercise is being carried out on the Bravosolutions Portal, and bidders should read all documents provided on the portal before starting their submission.
The purpose of this document is to invite applications from suitably qualified and experienced suppliers for a Framework Agreement, which will run for two years (with an option to extend for up to a further 24 months).
The contract includes the supply and maintenance of fire extinguishers, hose reels, fire blankets and fire safety signage. Servicing of gas suppression systems, wet and dry riser systems, and sprinkler systems. Call outs relating to the above, and Fire risk assessments.
The total estimated value of the works over all Lots per annum will be in the region of £225,400. No one supplier will receive all this value of work, as it is split across lots- geographically and by service type
Community Benefits apply to this contract, Further details: Please see tender documentation
II.1.6)Common procurement vocabulary (CPV)

35111000, 31625100, 35111300, 35111320, 51700000, 44480000, 39525400, 50413200, 34928470, 75251110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: Lot 1 A Lot title: Lot 1 : A: Fire Risk Assessments: Mid Wales: Powys and Ceredigion and National Library of Wales

1)Short description

Fire Risk Assessments. If you apply for this lot you cannnot apply for Lot 2 and/or 2.
2)Common procurement vocabulary (CPV)

75251110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: Lot 1: B Lot title: Lot 1: B Fire Risk Assessment. South Wales: Merthyr Tydfil, Bridgend, Cardiff, Caerphilly, Neath Port Talbot, Rhondda Cynon Taff

1)Short description

Fire Risk Assessment. if you apply for Lot 1 you cannot apply for Lot 2 and/ or 2
2)Common procurement vocabulary (CPV)

75251110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: Lot 1: C Lot title: Lot 1: C Fire Risk Assessment: West Wales Swansea. Mid and West Wales fire remainder not covered Lot A.

1)Short description

Fire Risk Assessment. if you bid for Lot 1 you cannot also bid for Lot 2 and /or 3
2)Common procurement vocabulary (CPV)

75251110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: Lot 2: B Lot title: Lot 2: B. Fire extinguishers, hose reels, fire blankets and fire safety signage: South Wales: Merthyr Tydfil, Bridgend, Cardiff, Caerphilly, Neath Port Talbot, Rhondda Cynon Taff

1)Short description
2)Common procurement vocabulary (CPV)

35111000, 31625100, 35111300, 35111320, 51700000, 44480000, 39525400, 50413200, 34928470, 75251110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: Lot 2: C Lot title: Lot 2: C. Fire extinguishers, hose reels, fire blankets and fire safety signage: West Wales Swansea. Mid and West Wales fire remainder not covered Lot A.

1)Short description
2)Common procurement vocabulary (CPV)

35111000, 31625100, 35111300, 35111320, 51700000, 44480000, 39525400, 50413200, 34928470, 75251110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: Lot 3: A Lot title: Lot 3: A. Servicing of gas suppression systems, wet and dry riser systems, and sprinkler systems. Call outs relating to the above. Mid Wales: Powys and Ceredigion and National Library of Wales

1)Short description
2)Common procurement vocabulary (CPV)

35111000, 31625100, 51700000, 44480000, 50413200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: Lot 3: B Lot title: Lot 3: B. Servicing of gas suppression systems, wet and dry riser systems, and sprinkler systems. Call outs relating to the above. South Wales: Merthyr Tydfil, Bridgend, Cardiff, Caerphilly, Neath Port Talbot, Rhondda Cynon Taff

1)Short description
2)Common procurement vocabulary (CPV)

35111000, 31625100, 51700000, 44480000, 50413200, 75251110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: Lot 3: C Lot title: Lot 3: C. Servicing of gas suppression systems, wet and dry riser systems, and sprinkler systems. Call outs relating to the above. West Wales. Swansea. Mid and West Wales fire remainder not covered Lot A.

1)Short description
2)Common procurement vocabulary (CPV)

35111000, 31625100, 51700000, 44480000, 50413200, 75251110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: Lot 2: A Lot title: Lot 2: A Supply and maintenance of fire extinguishers, hose reels, fire blankets and fire safety signage. Mid Wales: Powys and Ceredigion and National Library of Wales

1)Short description
2)Common procurement vocabulary (CPV)

35111000, 31625100, 35111300, 35111320, 51700000, 44480000, 39525400, 50413200, 34928470, 75251110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documents.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to Tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to tender documents.
Minimum level(s) of standards possibly required: Refer to tender documents
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to tender documents.
Minimum level(s) of standards possibly required:
Refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

L&ES CRP/017.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised personnel in accordance with the Lead Authority CPR’s / Standing Orders. Not open to the public.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the “Click here to register” link,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the “Open Access ITTs” link. (These are Tenders open to any registered supplier),
— Click on the relevant ITT to access the content,
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— eMail: help@bravosolution.co.uk

— Phone: 0800 368 4850 / Fax: 020 7080 0480.
Buy4Wales Reference Number: 34180

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Standstill (Alcatel) statement.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.6.2013