Framework agreement for weed control

Framework agreement for weed control

Elmbridge Borough Council. UK-Esher: weed-clearance services

2012/S 55-090138

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Elmbridge Borough Council
Civic Centre, High Street
For the attention of: Ismina Harvey
KT10 9SD Esher
UNITED KINGDOM
Telephone: +44 1372474765
E-mail: iharvey@elmbridge.gov.uk

Internet address(es):

General address of the contracting authority: www.elmbridge.gov.uk

Electronic access to information: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=viewcontract&region=&authority=ORG-DNWA-7BRKUJ&docid=OS-DNWA-8SFDMD&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
Economic and financial affairs
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework agreement for weed control.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Elmbridge, Surrey.
NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 30 000,00 and 160 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The Contractor shall be required to undertake highway weed control on hard surfaces, such as kerbed streets, road channels and pavements, and soft areas within the borough. Weed control shall be undertaken by both mechanical and chemical means.
II.1.6)Common procurement vocabulary (CPV)

77312000, 77312100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Work is to be undertaken on 371.17km of streets and 15.43km of footpaths (“centreline” measurements).
The Council proposes to conclude a Framework Agreement with three (3) successful tenderers (i.e. the three highest scoring tenderers). If fewer than 3 tenders are received, all successful tenderers will be offered admission to the agreement.
Successful tenderers will be offered admission to the framework agreement in rank order on the basis of lowest price. It should therefore be assumed that the tenderer offering the lowest price will receive the majority or all of the business that may be awarded under the Agreement. If the Provider offering the lowest price cannot supply the Services then the Council will request the Services from Provider offering the next lowest price and so on.
Estimated value excluding VAT:
Range: between 30 000,00 and 160 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will run for an initial period of twelve months and may be extended for up to a further 3 years by notice of the Council. The extension period may be implemented in increments.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 1.5.2012. Completion 30.4.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Where a Tenderer is a subsidiary or group company, the Guarantee of Undertaking must be executed by the ultimate or nominated holding/parent company of the tenderer.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
Minimum level(s) of standards possibly required: See tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
Minimum level(s) of standards possibly required:
See tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ENVC/01/12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.4.2012 – 11:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 9.4.2012 – 12:01
Place:

Civic Centre, Elmbridge Borough Council.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of Elmbridge Borough Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tender documents are available from the South East Business Portal at the following address: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=viewcontract&region=&authority=ORG-DNWA-7BRKUJ&docid=OS-DNWA-8SFDMD&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003.

For the avoidance of doubt, as the procurement process in respect of this framework agreement is not subject to the provisions of the Public Contracts Regulations 2006 (as amended), the Council will not be bound by any statutory time limits.
This Notice follows the Council’s cancellation of the award procedure in respect of Framework Agreement 1606 (Framework for the Maintenance of Highway Verges and Weed Control), relating to Contract Notice 2011/S 242-392859 published in the Supplement to the Official Journal to the European Union on 16.12.2011.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Elmbridge Borough Council
Civic Centre High Street
KT10 9SD Esher
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: For the avoidance of doubt, as the procurement process in respect of this framework agreement is not subject to the provisions of the Public Contracts Regulations 2006 (as amended), the Council is not obliged to observe a ‘standstill’ period prior to entering into a Framework Agreement with the successful tenderer/s. However, in the interest of fairness and transparency the Council shall voluntarily observe a 10 day standstill period prior to doing so.
Acceptance of a Tender by the Council shall be communicated in writing to the successful tenderer/s. All unsuccessful tenderers shall receive written notification of the Council’s decision. The notice will include:
— The name of the party/parties to be admitted to the framework agreement,
— The award criteria and corresponding score obtained by:
(i) The tenderer to receive the notice and
(ii) The winning tenderer/s.
— A precise statement of when the standstill period is expected to end and the date after which the framework agreement may be concluded.
Tenderers will have the duration of the Standstill period to seek further information, which should be sought from the Council’s Authorised Officer using the contact details set out in Section I.1 of this notice.
Please note that the Council reserves the right, at its absolute discretion, to extend the standstill period until any representations from unsuccessful tenderers have been fully considered and concluded, and to alter its award decision or terminate entirely the award procedure at such time.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.3.2012