Framework Agreement for Window Cleaning

Framework Agreement for Window Cleaning

A term Framework Agreement to cover window cleaning requirements for offices, fire stations, police stations, schools, colleges, academies and similar premises, mainly in Hampshire but on occasion in the surrounding counties as well.

UK-Winchester: window-cleaning services

2012/S 207-340867

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Corporate Procurement and County Supplies, Bar End Road
For the attention of: Sarah Wild
SO23 9NR Winchester
UNITED KINGDOM
Telephone: +44 1962826909
E-mail: sarah.wild@hants.gov.uk

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Further information can be obtained from: Hampshire County Council
Corporate Procurement & County Supplies, Bar End Road
SO23 9NR Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hampshire County Council
Corporate Procurement & County Supplies, Bar End Road
SO23 9NR Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire

Tenders or requests to participate must be sent to: Hampshire County Council
Coprorate Procurement & County Supplies, Bar End Road
SO23 9NR Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hampshire County Council
www.hants.gov.uk
Hampshire
UNITED KINGDOM

Educational Establishments established as Academies
www.hants.gov.uk
Hampshire
UNITED KINGDOM

Further and Higher Educational Premises in and around Hampshire
www.direct.gov.uk/en/EducationAndLearning
Hampshire
UNITED KINGDOM

Hampshire Constabulary
SO23 9NR
Hampshire
UNITED KINGDOM

Hampshire Fire and Rescue Service
SO23 9NR
Hampshire
UNITED KINGDOM

District and Unitary Councils, within Hampshire
SO23 9NR
Hampshire
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Window Cleaning.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Hampshire and surrounding areas.
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 250 000,00 and 350 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

A term Framework Agreement to cover window cleaning requirements for offices, fire stations, police stations, schools, colleges, academies and similar premises, mainly in Hampshire but on occasion in the surrounding counties as well.
II.1.6)Common procurement vocabulary (CPV)

90911300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is expected that an average of fifteen mini competitions will take place each year. These will include small value sites, large premises as well as multi sites. Estimated annual values between 100 GBP and 10 000 GBP.
Four lots for different geographical areas will be let.
Estimated value excluding VAT:
Range: between 250 000,00 and 350 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: South West Hampshire

1)Short description

Covering Southampton, New Forest and Test Valley Areas.
2)Common procurement vocabulary (CPV)

90911300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Central Hampshire

1)Short description

Covering Winchester, Eastleigh, Fareham & Gosport.
2)Common procurement vocabulary (CPV)

90911300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: East Hampshire

1)Short description

Covering Portsmouth, Havant and East Hampshire Areas.
2)Common procurement vocabulary (CPV)

90911300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: North Hampshire

1)Short description

Covering Basingstoke, Rushmoor and Hart Areas.
2)Common procurement vocabulary (CPV)

90911300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire is available electronically from the site: https://in-tendhost.co.uk/hampshire.

Companies should visit this site in order to register and interest and obtain, complete and submit the appropriate documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As in 111.2.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As in 111.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 25
Objective criteria for choosing the limited number of candidates: Are contained within the Pre-Qualficiation Questionnaire available.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HS2108
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.11.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: On expiry.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The resultant Framework Agreement will be available to other public sector bodies in and bordering the County of Hampshire. This will include Hampshire Contabulary and Hampshire Fire & Rescue Service, as well as Academies within the geographical area.
This contract will be tendered electronically via the following address: https://in-tendhost.co.uk/hampshire.

The Authority is a Public Body as defined by the Freedom of Information Act and all correspondence will be treated in accordance with the said Act.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.10.2012