Framework Agreement for Highway Works – London Borough of Newham

Framework Agreement for Highway Works – London Borough of Newham

The reactive and planned repair and maintenance of existing highways and other public areas; Re-surfacing and reconstruction of highways including laying of specialist surfaces; Maintenance, repair and replacement of street furniture, including non-illuminated signs, railings and signs etc; Laying of road markings.

United Kingdom-London: Construction, foundation and surface works for highways, roads

2014/S 220-388179

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Newham
Newham Dockside, 1000 Dockside Road
Contact point(s): Highways and Traffic Services
For the attention of: Paul Tooke
E16 2QU London
UNITED KINGDOM
Telephone: +44 2033732089
E-mail: paul.tooke@newham.gov.uk

Internet address(es):

General address of the contracting authority: http://nectr.newham.gov.uk/supplierselfservice/

Address of the buyer profile: http://www.newham.gov.uk

Electronic access to information: http://nectr.newham.gov.uk/supplierselfservice/

Electronic submission of tenders and requests to participate: http://nectr.newham.gov.uk/supplierselfservice/

Further information can be obtained from: London Borough of Newham
Newham Dockside, 1000 Dockside Road
Contact point(s): Highways and Traffic Services
For the attention of: Paul Tooke
E16 2QU London
UNITED KINGDOM
Telephone: +44 2033732089
Internet address: http://nectr.newham.gov.uk/supplierselfservice/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Newham
Newham Dockside, 1000 Dockside Road
Contact point(s): Highways and Traffic Services
For the attention of: Paul Tooke
E16 2QU London
UNITED KINGDOM
Telephone: +44 2033732089
Internet address: http://nectr.newham.gov.uk/supplierselfservice/

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Barking and Dagenham

London Borough of Havering

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Highway Works and related services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Generally within the boundaries of the Contracting Authority being the London Borough of Newham and — in the event of their participation — the boundaries of the London Boroughs of Barking and Dagenham and Havering.

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48
Justification for a framework agreement, the duration of which exceeds four years: The initial period of the framework is in line with regulation 19 of the UK public contracts regulations. However during the London borough of Newham’s soft market testing exercise in August 2014, the market informed that a contract with a potential for a duration of greater than 4 years and preferably up to 8 years in duration would be the most economically advantageous to the London borough of Newham. This is subject to there being no legal impediment.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 50 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London Borough of Newham invites expressions of interest from suitably qualified and experienced economic operators to carry out highways works within the vicinity of the borough comprising of but not limited to:
— The reactive and planned repair and maintenance of existing highways and other public areas;
— Re-surfacing and reconstruction of highways including laying of specialist surfaces;
— Maintenance, repair and replacement of street furniture, including non-illuminated signs, railings and signs etc.;
— Laying of road markings;
— Highway drainage;
— Construction of improvement schemes including traffic management and road safety measures, parking controls and public realm improvements;
— Highway drainage;
— Design, Survey, Inspection and Supervision professional service.
The anticipated commencement date is on or before 1.10.2015. The duration will be 4 years with the option for additional periods of up to 4 years to be granted at the London borough of Newham’s sole discretion.
The contracts will be divided into 3 lots:
Lot 1: Reactive and Planned Highway Maintenance including street furniture and markings;
Lot 2: Construction of Improvement Schemes;
Lot 3: Professional Services;
The scope of the contract is for highway assets but may also include assets held by other departments of the contracting authorities particularly parks and open spaces which are in the scope of the intended contracts to be awarded by the contracting authority.
The Contracting Authority envisages appointing a single operator to each lot or to multiple lots.

To participate in eTender exercises, you will need to register your company on NECTR’s supplier self-service portal which can be found at:http://nectr.newham.gov.uk/supplierselfservice/

II.1.6)Common procurement vocabulary (CPV)

45233000, 45233290, 45233293, 71631480, 71311210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The London Borough of Newham highway network is approximately 419 km in length. Footways and Carriageways are maintained through a planned works programme as well as minor emergency and reactive works. In addition to the public highways, the economic operator(s) may be instructed to undertake work in other sites in the vicinity of the London Borough of Newham. The full scope of works is described elsewhere in this notice.
The figures given are an estimated value of expenditure for the contracting authority and other named contracting authorities. No guarantee can be given as to the amount of funding available or the value of equipment supplied or works to be carried out under this contract.
Estimated value excluding VAT:
Range: between 0 and 50 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Extension past 4 years and other borough participation. The proposed contract(s) described in this notice may include additional works or services which are a repetition of the works and services provided under the original contract in accordance with Regulations 14(1)(d)(ii) of the Public Contracts Regulations 2006 (as amended in 2009-2011).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 3Lot title: Professional Services

1)Short description

Highways professional services including Safety inspections and auditing, service inspections, inspection of highways structures, site investigations and surveys, design services, transport planning, civil engineering support works, 3rd party damage (insurance claims) and updating asset management system for core services.

2)Common procurement vocabulary (CPV)

71311210, 71631480

3)Quantity or scope

It is anticipated that the duration of the framework Agreement will be 4 years but with the ability by the Contracting Authority(ies) to extend by one or more periods up to a further 4 years.
Estimated value excluding VAT:
Range: between 0 and 2 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.10.2015. Completion 30.9.2019

5)Additional information about lots

All applicants should note the London Borough of Newham has its own in house design and other Highways professional services teams. However from time to time, the in house teams will need support from the successful bidder for this lot across the above range of services.

Lot No: 1Lot title: Reactive and Planned Highway Maintenance including street furniture and markings

1)Short description

The reactive and planned repair and maintenance of existing highways and other public areas; re-surfacing and reconstruction of highways including laying of specialist surfaces; Maintenance, repair and replacement of street furniture, including non illuminated signs, railings etc.; Laying of road markings; Highway drainage.

2)Common procurement vocabulary (CPV)

45233000, 45233293, 45233290

3)Quantity or scope

It is anticipated that the duration of the Framework Agreement will be 4 years but with the ability by the Contracting Authority(ies) to extend by one or more periods up to a further 4 years.
Estimated value excluding VAT:
Range: between 0 and 35 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.10.2015. Completion 30.9.2019

5)Additional information about lots

All applicants should note the London Borough of Newham currently undertakes reactive (or unplanned) highways related maintenance via its in house direct labour organisation. This is undertaken on a ‘trial’ basis lasting until 30.9.2016 and until that time there may be very limited reactive work available to offer to the successful bidder for this lot. Should that trial be successful this work will continue to be done in house.
At any time from 1.10.2015 onwards, a minimum of 1 year’s notice will be given to the successful bidder if the planned maintenance work is to be taken in house by the London Borough of Newham to its direct labour organisation. From the start of any trial, there may be very limited planned maintenance work available to offer to the successful tenderer for this lot.

Lot No: 2Lot title: Construction of Roads and related Improvement Schemes

1)Short description

Re-surfacing and reconstruction of highways, roads and related assets including laying of specialist surfaces; Laying of road markings; Highways drainage; and Construction of improvement schemes including traffic management and road safety measures, parking controls and public realm improvements.

2)Common procurement vocabulary (CPV)

45233000, 71631480

3)Quantity or scope

It is anticipated that the duration of the framework Agreement will be 4 years but with the ability by the Contracting Authority(ies) to extend by 1 or more periods up to a further 4 years.
Estimated value excluding VAT:
Range: between 0 and 24 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.10.2015. Completion 30.9.2019
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, deposits, bonds or other forms of appropriate security may be required for any Framework Agreement and/or call-off contract. Further details will be included in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require a group of contractors to take a particular legal form or require a contractor to take primary liability or require that each party undertakes joint and several liability irrespective of the vehicle established.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this procurement a contractor and its supply chain will be required to actively participate in the achievement of social, economic and environmental policy objectives of the contracting authorities named in the notice relating to recruitment and training together with the supply initiatives and similar initiatives. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 15
Objective criteria for choosing the limited number of candidates: It is envisaged that all applicants who pass the mandatory Pass/Fail questions and attain a minimum score (up to a maximum of 6 applicants per lot) will be progressed as outlined in the PQQ documents and that an applicant may be invited to tender for multiple lots. It is intended to appoint a single supplier for each lot; one supplier may be appointed to 1 or more lots.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SC/HT/7669/MHP

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 149-267160 of 6.8.2014

Other previous publications

Notice number in the OJEU: 2014/S 97-168653 of 21.5.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.12.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.1.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The framework will be accessible to the boroughs who have given a formal expression of interest to be named in the development of this Framework, currently being the London Boroughs of Barking and Dagenham, and Havering. This form and the tender documents do not imply any commitment to appoint suppliers on the framework or any specified levels of future business. The services described in this notice may also include additional services which are a repetition of the services provided under the original framework agreement in accordance with Regulation 14 (1)(d)(ii) of the Public Contracts Regulations 2006 (as amended). The framework will be let in lots enabling the potential for provision of local services within each borough. The London Borough of Newham will enter into the Framework Agreement on behalf of the named boroughs. Call-off contracts will be entered into directly with each named borough who wishes to buy services.
See also Conditions Relating to the Contract; Duration of the Framework Agreement.
(MT Ref:142351).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court — Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The London Borough of Newham will incorporate a minimum standstill period asset out on paragraph 32 of the Public Contracts Regulations 2006 and paragraph 32A of the 2009 Amendment Regulations at the point when information on the award of the contract is communicated to all candidates and tenderers. Any appeal will be in accordance with Part 9 (Applications to the Court) of the aforesaid Regulations and subject to the jurisdictions of the UK Court. Such additional information should be requested from The Strategic Procurement Unitvia NECTR etendering system.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.11.2014