Framework Agreement for Office Supplies Tender Manchester

Framework Agreement for Office Supplies Tender Manchester

NWUPC and Crescent Purchasing Consortium (CPC). This is split into the following two lots:
Lot 1 Office Supplies and Electronic Office Consumables; Lot 2 Electronic Office Consumables.

United Kingdom-Manchester: Office machinery, equipment and supplies except computers, printers and furniture

2014/S 053-088046

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NWUPC Ltd
Albert House, 17 Bloom Street
For the attention of: Helen Dodd-Williams
M1 3HZ Manchester
UNITED KINGDOM
Telephone: +44 1612348012
E-mail: helen.dodd-williams@manchester.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nwupc.ac.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North Western Universities Purchasing Consortium and Crescent Purchasing Consortium

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Office Supplies.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 892 764 and 182 062 876 GBP

II.1.5)Short description of the contract or purchase(s)

The North Western Universities Purchasing Consortium Limited (NWUPC) is inviting Tenders to establish a Framework Agreement for Office Supplies on behalf of members of the NWUPC and Crescent Purchasing Consortium (CPC). This is split into the following two lots:
Lot 1 Office Supplies and Electronic Office Consumables;
Lot 2 Electronic Office Consumables.
The Authority is procuring the Framework Agreement as a central purchasing body for itself and Other Contracting Bodies and is managing this procurement process in accordance with the Public Contracts Regulations 2006.
The Authority wishes to establish a single source for Lot 1 of the Framework Agreement for Office Supplies. This Lot includes products in the following categories; Office Stationery, Office Paper (desktop delivery), a limited scope of General Office Supplies, Small Office Machines and Electronic Office Consumables.
The Authority wishes to establish a multi supplier provision for Lot 2 of the Framework Agreement for Office Supplies. This Lot includes products in the Electronic Office Consumables category and is predominantly virgin ink and toners.
A list of members of each consortia can be located at:
NWUPC http://www.nwupc.ac.uk/our-members

CPC http://www.cpc.salford.ac.uk

The Framework Agreement is open to the current and future Member Institutions and Affiliated Public Sector Bodies including FE colleges and the Research Councils (http://www.rcuk.ac.uk) as defined by the above consortia. Details of the current membership for the above organisations can be found at the following website addresses:

NWUPC – http://www.nwupc.ac.uk/members/index.php

NEUPC – http://neupc.procureweb.ac.uk/

SUPC – http://www.supc.ac.uk/

LUPC – http://www.lupc.ac.uk/

APUC – http://www.apuc-scot.ac.uk/home.htm

CPC – http://www.thecpc.ac.uk/

HEPCW – http://hepcw.procureweb.ac.uk/

Universities UK – http://www.universitiesuk.ac.uk/Pages/default.aspx

Research Councils – http://www.rcuk.ac.uk/

The Member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland.

II.1.6)Common procurement vocabulary (CPV)

30100000, 30199000, 30170000, 30192000, 30190000, 30237300, 30140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Authority wishes to establish a single source for Lot 1 of the Framework Agreement for Office Supplies. This Lot includes products in the following categories; Office Stationery, Office Paper (desktop delivery), a limited scope of General Office Supplies, Small Office Machines and Electronic Office Consumables.
The Authority wishes to establish a multi supplier provision for Lot 2 of the Framework Agreement for Office Supplies. This Lot includes products in the Electronic Office Consumables category and is predominantly virgin ink and toners.
The North Western Universities Purchasing Consortium Limited (NWUPC) is inviting Tenders to establish a Framework Agreement for Office Supplies on behalf of members of the NWUPC and Crescent Purchasing Consortium (CPC). This is split into the following two lots:
Lot 1 Office Supplies and Electronic Office Consumables
Lot 2 Electronic Office Consumables
The Authority is procuring the Framework Agreement as a central purchasing body for itself and Other Contracting Bodies and is managing this procurement process in accordance with the Public Contracts Regulations 2006.
A list of members of each consortia can be located at:
NWUPC http://www.nwupc.ac.uk/our-members

CPC http://www.cpc.salford.ac.uk

The Framework Agreement is open to the current and future Member Institutions and Affiliated Public Sector Bodies including FE colleges and the Research Councils (http://www.rcuk.ac.uk) as defined by the above consortia. Details of the current membership for the above organisations can be found at the following website addresses:

NWUPC – http://www.nwupc.ac.uk/members/index.php

NEUPC – http://neupc.procureweb.ac.uk/

SUPC – http://www.supc.ac.uk/

LUPC – http://www.lupc.ac.uk/

APUC – http://www.apuc-scot.ac.uk/home.htm

CPC – http://www.thecpc.ac.uk/

HEPCW – http://hepcw.procureweb.ac.uk/

Universities UK – http://www.universitiesuk.ac.uk/Pages/default.aspx

Research Councils – http://www.rcuk.ac.uk/

The Member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland.
Please see tender documents for framework call-off procedures and full tender details.
Estimated value excluding VAT:
Range between 20,892,764 GBP and 87,749,608 GBP.
Estimated value excluding VAT:
Range: between 20 892 764 and 182 062 876 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Framework will be awarded for an initial period of 18 months (less 11 days) until 31.12.2015. Following on from this there will be a possible extension period of a further 12 months to 31.12.2016 and then a further 12 months to 31.12.2017 subject to satisfactory supplier performance and market conditions.
Provisional timetable for recourse to these options:
in months: 42 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 1.6.2014. Completion 31.12.2015

Information about lots

Lot No: 1 Lot title: Lot 1 – Office Supplies and Electronic Office Supplies

1)Short description

The Authority wishes to establish a single source for Lot 1 of the Framework Agreement for Office Supplies. This Lot includes products in the following categories: Office Stationery, Office Paper (desktop delivery), a limited scope of General Office Supplies, Small Office Machines and Electronic Office Consumables.
2)Common procurement vocabulary (CPV)

30100000, 30199000, 30170000, 30192000, 30190000, 30140000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 43 348 304 and 182 062 876 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – Electronic Office Consumables

1)Short description

The Authority wishes to establish a multi supplier provision for Lot 2 of the Office Supplies Framework Agreement. This Lot includes products in the Electronic Office Consumables category and is predominantly virgin ink and toners.
2)Common procurement vocabulary (CPV)

30237300

3)Quantity or scope

Estimated value excluding VAT:
Range: between 20 892 764 and 87 749 608 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documents.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

OFF3049NW
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.4.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.4.2014
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The whole tender process will be conducted electronically. Tenderers must register their interest online at https://in-tendhost.co.uk/nwupc All documents will be issued and must be returned online.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: NWUPC will incorporate a standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of ten (10) calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Framework Agreement is entered into.
The Public Contract Regulations 2006 (SI 2006 No5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

11.3.2014