Framework for Capital Works Projects in South East England

Framework for Capital Works Projects in South East England

The agreement will operate on the basis that orders will be placed (following a mini-tender) and the successful supplier will act as Principal Contractor with single point of responsibility for the management and delivery of a specific project at 1 (or more) MOD establishment(s) located within South East England.

United Kingdom-Andover: Construction work

2014/S 058-096704

Contract notice

Works

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

DIO, DIO
NGEC Frameworks, Delancey Building, IDL 448, Marlborough Lines, Monxton Road
For the attention of: Stephen Ashdown
SP11 8HJ Andover
UNITED KINGDOM
Telephone: +44 1264383153
E-mail: diongec-cdsefwgroup@mod.uk

Internet address(es):

Electronic access to information: www.kinetic3.co.uk/events/events.aspx

Electronic submission of tenders and requests to participate: Pre Qualification Questionnaires to be submitted using MOD Dynamic PQQ at www.contracts.mod.uk
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NGEC Frameworks
Delancey Building, IDL448, Marlborough Lines, Monxton Road
SP11 8HJ Andover
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for Capital Works Projects in South East England
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
NUTS code UKJ

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 7
Justification for a framework agreement, the duration of which exceeds seven years: Framework agreement for an initial four years with an option to extend for a further three years
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 000 and 400 000 000 GBP
Frequency and value of the contracts to be awarded: Individual construction project range is approximately 0 to GBP 12,000,000

II.1.5)Short description of the contract or purchase(s):

Construction work. Dismantling works for military installations. Works for complete or part construction and civil engineering work. Building construction work. Construction work for buildings relating to law and order or emergency services and for military buildings. Construction work for military buildings and installations. Engineering works and construction works. Construction work for pipelines, communication and power lines. The Ministry of Defence principally on its own behalf but also on behalf of the bodies referred to in section VI.3, is seeking expressions of interest from suppliers wishing to participate in a multiparty framework agreement for the provision of the aforesaid types of works and associated services at the locations mentioned above and as more particularly described in the PQQ. The Ministry intends to establish a multi-participant framework agreement. The agreement will operate on the basis that orders will be placed (following a mini-tender) and the successful supplier will act as Principal Contractor with single point of responsibility for the management and delivery of a specific project at 1 (or more) MOD establishment(s) located within South East England. The Framework Agreement will be for a period of 4 years, with options to extend for up to a further 3 years, taken at the discretion of the Ministry. Other UK Contracting Authorities (as referred to in VI.3) with requirements for the types of works & services referred to in this notice and which may be classified as sensitive works or sensitive services within the scope of Directive 2009/81/EC may subject to the exact nature of their requirement (and in particular subject to it falling within the scope of the said directive) and subject to the prior approval of the Ministry, call off the framework.
The successful supplier appointed under each call off from the Framework Agreement, will be responsible for co-ordinating and integrating the activities of their supply chain including consultants, subcontractors and suppliers and performing all tasks necessary to achieve the stated requirements and demonstrate fitness for purpose. The framework agreement will include delivery of such services related to the construction of new buildings and facilities, refurbishment of existing buildings and infrastructure work as the Ministry may require. It is envisaged that detailed design will normally be included for projects procured through the Framework Agreement. Some projects may require the successful supplier to undertake the entirety of the design process, including the development and completion of the full design and all work associated with planning applications. Maintenance of completed projects may be required during a “compliance period” to establish that performance in accordance with anticipated design parameters is being achieved. The specific projects that may be procured under the Framework Agreement cannot be clearly defined at this stage but the principal intention is that it shall be generally available for use for procuring projects up to the approximate value of GBP 12 000 000 at the discretion of the Ministry but there shall be no exclusivity nor any guaranteed volume of work.
Instructions to Potential Principal Contractors and Subcontractors
Principal contractors:
Companies that wish to become a principal contractor, responsible for the overall completion of all elements of a capital works task placed through the subsequent South East Capital Works Framework Agreement, should register their formal expression of interest in participating in this tender process by submitting an email by no later than 12:00 on 18 April 2014, to the NGEC Framework Commercial Team at the address listed in section 1 of this advert. The subject matter line of this email should state “Principal Contractor”. The email should provide details of their nominated single point of contact name, full company name, email, postal address and telephone numbers.
Companies interested in being a Principal Contractor should download a copy of the PQQ Guidance Document and Information Booklet from the Kinetic 3 hosting site (link below). These documents will be available until the return date of 30 April 2014. The PQQ is then to be completed and returned to the nominated MOD point of contact at the address listed in Section 1 of this advert, by no later than 12:00 on 30 April 2014.
Subcontractors:
Companies that do not wish to be a principal contractor and instead wish only to be a subcontractor, should register their interest in this tender process by submitting an email, by no later than 12:00 on 18 April 2014, to the NGEC Framework Commercial Team at the address listed in Section 1 of this advert. The subject matter line of this email should state “Subcontractor”. The email should provide details of their nominated single point of contact name, full company name, email, postal address and telephone numbers. No other information is required. Subcontractors can download a copy of the PQQ Guidance Document and Information Booklet from the Kinetic 3 hosting site (link below), however they should not submit a PQQ for evaluation. These documents will be available until the return date of 30 April 2014.
If registering a formal Expression of Interest, as a Subcontractor, suppliers are reminded that there is no requirement to complete and return a PQQ.
Industry Day:
An Industry Day for all companies interested in knowing more about the South East Capital Works Framework as either a Principal Contractor or a Subcontractor has been organised for 9 April 2014. Companies attending will receive presentations covering the Capital Works Framework, requirements and the procurement process. Attendees shall be given a full contact list of all principal contractors and subcontractors that have expressed an interest in this Framework. Attendees shall also have an opportunity to meet members of the MOD NGEC Project Team as well as network opportunities with other companies who are interested in being part of the potential supply chain.
You will be permitted to send two representatives to the Industry Day. The venue for the Industry Day is as follows:
— Tidworth Garrison Theatre,
— St. Andrew’s Road,
— Tidworth,
— Wilts,
— SP9 7EP.
Please register to attend the industry day by using the link provided below, by no later than 12:00 on 4 April 2014. Please also note that a ticket fee (payable by card) is requested covering the cost of the working lunch and associated administrative/venue costs: http://www.kinetic3.co.uk/Events/Events.aspx

For further detail relating to the PQQ please refer to III.1.4). The Ministry considers that this framework agreement may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the Ministry points out that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to tender or in assessing the most economically advantageous tender.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45111310, 45200000, 45210000, 45216000, 45216200, 45220000, 45231000

II.1.7)Information about subcontracting
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Framework for Capital Works Projects in South East England
Estimated value excluding VAT:
Range: between 300 000 000 and 400 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: See II.1.5
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Parent Company Guarantee and/or a Performance Bond in a form to be provided by the Ministry may be required. Details will be included in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the terms and conditions provided within the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of suppliers submitting an acceptable offer, the Ministry reserves the right to require the group of bidders to take a legal form to require one party to undertake primary responsibility (or to require that each member of the group undertakes joint and several liability for the performance of the agreement and any call-off made under it).
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

At PQQ suppliers must demonstrate economic and financial status, technical ability, quality assurance, supply chain management structure and other such areas which the Authority considers critical to the successful outcome of the framework agreement. These will include, as a minimum:
(a) Proof of, or ability to adopt before the award of a framework agreement, a quality assurance certification to ISO 9001:2008 or equivalent;
(b) Proof of, or ability to adopt before the award of a framework agreement an environmental management systems to ISO 14001:2004 or equivalent;
(c) A statement of the supplier’s overall turnover and the turnover on construction works must be provided demonstrating a minimum turnover on construction works of GBP 18 000 000 for each of the last three complete financial years;
(d) Professional indemnity insurance: at a minimum level as specified in the PQQ, will be required;
(e) Public liability insurance: at a minimum level as specified in the PQQ, will be required;
(f) Evidence will be required that the supplier has successfully completed the main contractor role on a construction project within the last 5 years, in excess of GBP 5 000 000 in value, and involving the detailed multi-disciplinary design of the project, both of which will need to be outlined extensively in the PQQ. Only those PQQs meeting the set standards will be assessed in detail. Those that achieve the highest markings at PQQ stage will be invited to tender.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
As set out in the PQQ.
Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Minimum level(s) of standards possibly required
As set out in the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5 and maximum number 12
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DE11/7015
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2011/S 19-030202 of 28.1.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on http://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: H3Q8528MJ7. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 6.3.2015 00:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing – support@contracts.mod.uk or call +44 8452707099.

The Ministry is committed to pursuing Government’s Sustainable Development agenda and seeks to work with suppliers experienced in delivering environmental, social and economic benefits, whilst minimising harmful effects. We wish to reduce the through-life costs and inefficiencies associated with waste and excess resource and energy consumption; and to maintain our stewardship of wildlife, heritage and community assets. The estate must be resilient and adaptable to the risks posed by our changing climate, and able to make the transition to a low carbon footprint, so operational delivery can be sustained long term. Potential suppliers to the Ministry will be expected to be equally committed to and contribute positively to these objectives. An Industry Day will be held on 9.4.2014 at Tidworth Garrison Theatre, Tidworth, prior to the formal submission of the PQQs.
In addition to the use by the Ministry of Defence itself, which shall remain its primary purpose, the Ministry is seeking to establish that the Framework Agreement is also available for use by or on behalf of UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes) with requirements for the types of works and services referred to in this notice and which may be classified as sensitive works or sensitive services within the scope of Directive 2009/81/EC and subject to the prior approval of the Ministry. These include, but are not limited to Central Government Departments and their Agencies. A list of Executive Agencies and Non Departmental Public Bodies (NDPBs) can be found at; https://www.gov.uk/government/organisations); NHS Bodies i.e. Acute Trusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, NHS Hospital Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities (a list of such Authorities and Trusts can be found at: http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx), Local Authorities i.e. a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (‘the Regulations’), Police & Emergency Services Authorities (i.e. fire authorities, fire and rescue authorities (a list of fire authorities can be found at: http://www.fireservice.co.uk/information/ukfrs), police authorities and the Metropolitan Police Authority as defined by Regulation 3 (1)(j) to (p) of the Regulations, Educational Establishments i.e. schools maintained by local authorities; Academies; City Technology Colleges; further education establishments and Universities and Registered Social Landlords (RSLs) (a list of RSLs can be found at http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.home)’. GO Reference: GO-2014319-DCB-5540279

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DIO, DIO

Body responsible for mediation procedures

DIO, DIO

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

DIO, DIO

VI.5)Date of dispatch of this notice:19.3.2014