Framework Contract for the Provision of Support to Safety and Environmental Case Reports

Framework Contract for the Provision of Support to Safety and Environmental Case Reports

The Defence General Munitions Project Team (DGM PT) has under consideration a requirement for a Framework Contract for the provision of support to Safety and Environmental Case Reports (SECRs) for a range of munitions.

UK-Bristol: safety cases

2012/S 193-317795

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defence General Munitions Project Team, DE&S
#4115, Fir 1b, Abbeywood
Contact point(s): DGM Commercial
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESWpnsDGM-ComrclMultiuser@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Contract for the Provision of Support to Safety and Environmental Case Reports.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKK1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 1
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 140 000 GBP

II.1.5)Short description of the contract or purchase(s)

Safety cases. The Defence General Munitions Project Team (DGM PT) has under consideration a requirement for a Framework Contract for the provision of support to Safety and Environmental Case Reports (SECRs) for a range of munitions. It is anticipated that the Contract will run for a period of one year with options for up to a further three years.
The requirement for each task shall include attendance and minute taking at review meetings, researching the relevant safety and environmental material associated with each store, drafting amendments to safety case reports in accordance with review meeting minutes and to JSP520 format, producing a final up-issued copy of the SECR (in hard and soft copy), amending (where relevant) the Ships Explosive Store Safety Instruction (SEXSSI) and drafting OME submission letters in accordance with JSP520. This list of activities is not comprehensive; nor will all tasks necessarily require all of the listed activities. Reviews will vary in complexity with various review levels being described as “Light”, “Medium”, “Full (simple)”, and “Full (complex)”.
Interested parties should be familiar with the latest issue of JSP 520 and the latest DGM PT Safety and Environmental Management Plan (SEMP).
It is intended that the resulting Contract will consist of a firm requirement for 35 reviews and with a mechanism for adding additional tasks on an ad-hoc basis.
A copy of the Pre-Qualification Questionnaire detailing the criteria to be used to select suitable parties to be invited to tender is available on request.
II.1.6)Common procurement vocabulary (CPV)

44421722

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Serial
Band
Assessed Requirement (Next 12 months)
Remarks
1
Tier 1 (Light review)
12
SECR uplift
2
Tier 2 (Medium review)
20
SECR uplift
3
Tier 3 (Full Simple)
2
Generation of a new SECR for a new to service ADAC. Nature is basic General Munition
4
Tier 1 (Full Complex)
1
Generation of a new SECR for a new to service ADAC. Nature is intricate General Munition (e.g. significant amounts of data must be collated and managed).
Total
35 Tasks
II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the Contract will run for a period of one year with options for up to a further three years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Downselection will be made subject to completion of a Pre Qualification Questionnaire, a copy of which can be requested from DESWpnsDGM-ComrclMultiuser@mod.uk.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DGM/1695
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012101-DCB-4286773.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence General Munitions Project Team, DE&S
#4115, Fir 1b, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence General Munitions Project Team, DE&S

VI.5)Date of dispatch of this notice:1.10.2012