Framework Contract for the Supply of Print Services

Framework Contract for the Supply of Print Services

This competition is to create a framework for print and design services to supplement in-house capability and capacity.

United Kingdom-Huntingdon: Leaflets

2014/S 018-027258

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Huntingdonshire District Council
Pathfinder House, St Mary’s Street
PE29 3TN Huntingdon
UNITED KINGDOM
E-mail: procsupport@huntingdonshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.huntingdonshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Contract for the Supply of Print Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
NUTS code UKH12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 240 000 and 320 000 GBP

II.1.5)Short description of the contract or purchase(s)

This competition is to create a framework for print and design services to supplement in-house capability and capacity.
II.1.6)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 1 – Design Specifications

1)Short description

1) Supply stock photography
2) Supply an initial proof of the requested artwork within five working days of receiving a draft
3) Supply the initial proof and all artwork as a Press Quality PDF (CMYK) – Preferably from Illustrator CS3 – and/or CS3 Indesign file (CMYK)
4) Supply amended artwork within two working days
5) Supply artwork via email or other device (e.g. CD, DVD, Memory Stick, or other) to an address supplied by the originator
2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: 2 – Print Specifications – Emergency print fulfilment (up to 5000 units)

1)Short description

This lot is for the fulfilment of urgent/emergency print jobs. Successful applicants will supply documents with the following characteristics:
1) Material: Gloss Art 90gsm, 170gsm, 250gsm; Matt Art
2) Print Runs: up to 5000 units
3) Flat Sizes include: A4, A3, A2, A1, A0, 85x55mm, 99x210mm, 396x210mm, 495x210mm, 297x420mm, 396x420mm
4) Pagination (Finished Sizes) include:
a. A5 booklet
b. A4 booklet
c. Posters of various sizes
d. 2pp (99x210mm)
e. 4pp (99x210mm) 1 fold – 198x210mm flat
f. 6pp (99x210mm) 2 fold – A4 flat
g. 8pp (99x210mm) 3 fold – 396x210mm flat
h. 10pp (99x210mm) 4 fold – 495x210mm flat
i. 12pp (99x210mm) 3 (cross) fold – 297x420mm flat
j. 16pp (99x210mm) 4 (cross) fold – 396x420mm flat
5) Print: CMYK, One colour, Spot colour
6) Finishing: Lamination, Encapsulation, staple binding, saddle stitch binding, hole punching
7) Turn Around Time: 2 hours
2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: 3 – Print Specifications – Low Volume (up to 5000 units)

1)Short description

Successful applicants will supply documents with the following characteristics:
1) Material: Gloss Art 90gsm, 170gsm, 250gsm; Matt Art
2) Print Runs: up to 5000 units
3) Flat Sizes include: A4, A3, A2, A1, A0, 85x55mm, 99x210mm, 396x210mm, 495x210mm, 297x420mm, 396x420mm
4) Pagination (Finished Sizes) include:
a. A5 booklet
b. A4 booklet
c. Posters of various sizes
d. 2pp (99x210mm)
e. 4pp (99x210mm) 1 fold – 198x210mm flat
f. 6pp (99x210mm) 2 fold – A4 flat
g. 8pp (99x210mm) 3 fold – 396x210mm flat
h. 10pp (99x210mm) 4 fold – 495x210mm flat
i. 12pp (99x210mm) 3 (cross) fold – 297x420mm flat
j. 16pp (99x210mm) 4 (cross) fold – 396x420mm flat
5) Print: CMYK, One colour, Spot colour
6) Finishing: Lamination, Encapsulation, staple binding, saddle stitch binding, hole punching
7) Turn Around Time: Dependent on job
2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: 4 – Print Specifications – Medium Volume (5000 to 8000 units)

1)Short description

Successful applicants will supply documents with the following characteristics:
1) Material: Gloss Art 90gsm, 170gsm, 250gsm; Matt Art
2) Print Runs: up to 5000 units
3) Flat Sizes include: A4, A3, A2, A1, A0, 85x55mm, 99x210mm, 396x210mm, 495x210mm, 297x420mm, 396x420mm
4) Pagination (Finished Sizes) include:
a. A5 booklet
b. A4 booklet
c. Posters of various sizes
d. 2pp (99x210mm)
e. 4pp (99x210mm) 1 fold – 198x210mm flat
f. 6pp (99x210mm) 2 fold – A4 flat
g. 8pp (99x210mm) 3 fold – 396x210mm flat
h. 10pp (99x210mm) 4 fold – 495x210mm flat
i. 12pp (99x210mm) 3 (cross) fold – 297x420mm flat
j. 16pp (99x210mm) 4 (cross) fold – 396x420mm flat
5) Print: CMYK, One colour, Spot colour
6) Finishing: Lamination, Encapsulation, staple binding, saddle stitch binding, hole punching
7) Turn Around Time: Dependent on job
2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: 5 – Print Specifications – High Volume (8000 to 80000 units)

1)Short description

Successful applicants will supply documents with the following characteristics:
1) Material: Gloss Art 90gsm, 170gsm, 250gsm; Matt Art
2) Print Runs: 5000 to 80000 units
3) Flat Sizes include: A4, A3, A2, A1, A0, 99x210mm, 396x210mm, 495x210mm, 297x420mm, 396x420mm
4) Pagination (Finished Sizes) include:
a. A5 booklet
b. A4 booklet
c. Posters of various sizes
d. 2pp (99x210mm)
e. 4pp (99x210mm) 1 fold – 198x210mm flat
f. 6pp (99x210mm) 2 fold – A4 flat
g. 8pp (99x210mm) 3 fold – 396x210mm flat
h. 10pp (99x210mm) 4 fold – 495x210mm flat
i. 12pp (99x210mm) 3 (cross) fold – 297x420mm flat
j. 16pp (99x210mm) 4 (cross) fold – 396x420mm flat
5) Print: CMYK, One colour, Spot colour
6) Finishing: Lamination, Encapsulation, staple binding, saddle stitch binding, hole punching
7) Turn Around Time: Dependent on job
2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: 6 – Print Specifications – Miscellaneous Jobs

1)Short description

Successful applicants will supply all or some of the following:
vinyl stickers
bin hangers
A4 folders
ID cards
Canvass bag
Lightbox Poster
2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: 7 – Print Specifications – Finishing

1)Short description

Successful applicants will supply all or some of the following:
Envelope insertion
Folding
Booklet making
Hole punching
Spiral binding
Tape binding
Encapsulation
Crash Numbering
Guillotine trimming/cutting
Stapling
NCR gluing
Collating
Perforating
Scoring
Saddle Stitched
2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: 8 – Design and Print Specifications – Variable Data Project Creation and Print

1)Short description

Successful applicants will create a project using data manipulation software capable of producing prints of quantities in the tens of thousands:
Letter
Bill
Poll Cards
2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: 9 – Design and Print Specifications – Ballot Papers Printing

1)Short description

Successful applicants will create a project using data manipulation software capable of producing prints of quantities in the tens of thousands:
Ballot Papers – Council Election Ballot Books (up to 7 candidates)
Ballot Papers – European Election Ballot Books (up to 15 candidates)
2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: 10 – Banners, Displays and Signs

1)Short description

The successful applicant will be the sole supplier for that specification:
Sign1
Sign2
Banner
Poster
Banner stand
Large Format Poster A2
Large Format Poster A1
Large Format Poster A0
2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 15
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Q/2014/644
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.2.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

13.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.1.2014