Framework for Construction Consultancy Services

York: construction consultancy services

Framework for Construction Consultancy Services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Joseph Rowntree Housing Trust and any other entity which is a part of the same group (the “Trust”)
The Homestead, 40 Water End
Contact point(s): Joseph Rowntree Housing Trust
For the attention of: Sarah Wilson
YO30 6WP York
UNITED KINGDOM
E-mail: sarah.wilson@jrht.org.uk

Internet address(es):

General address of the contracting authority: http://www.jrht.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Body governed by public law

 

I.3)Main activity

Housing and community amenities

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for Construction Consultancy Services.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Various locations predominantly in North and West Yorkshire and East Riding.
NUTS code UKE4

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

 

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 31
Duration of the framework agreementDuration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 500 000,00 GBP

 

II.1.5)Short description of the contract or purchase(s)

The Trust wishes to establish a framework for construction consultancy services that will be required by the Trust in various locations throughout North, West Yorkshire and East Riding. The Trust is seeking expressions of interests from suitably experienced and qualified consultants to be included as framework partners. The proposed Framework Agreement will be in divided into 9 Lots as detailed below in Annex B. Full details of the services required under each Lot will be provided in the PQQ.

 

II.1.6)Common procurement vocabulary (CPV)

71530000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

 

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is anticipated that the annual value of all services required the framework agreement will be in the region of 2 500 000. These values are approximate only and exact the exact volume of instructions will be to such level as the Trust consider necessary to provide suitable requirements.
Estimated value excluding VAT: 2 500 000,00 GBP

 

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals

This contract is subject to renewal: no

 

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

 

Information about lots

Lot No: 1 Lot title: Full Architectural Services

1)Short description

The provision of the services under the requirement are all associated with “place making” including:
(i) Stakeholder Engagement;
(ii) Master Planning;
(iii) Design of public spaces; and
(iv) Building architecture.

 

2)Common procurement vocabulary (CPV)

71000000, 71200000, 71210000, 71221000, 71222000, 71223000, 71230000, 71240000, 71250000, 71251000, 71356400, 71400000, 71410000, 79112100, 79415200, 71315300, 71355000, 71530000, 71540000, 71541000, 79420000

 

3)Quantity or scope

It is anticipated that the total value of the Lot 1 services that will be required by the Trust under the framework agreement will be in the region of 500 000 GBP. These values are approximate only and exact the exact volume of instructions will be to such level as the Trust consider necessary to provide suitable requirements.
Estimated value excluding VAT: 500 000,00 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots
Lot No: 2 Lot title: Stakeholder Engagement

1)Short description

The provision of stakeholder engagement services.

 

2)Common procurement vocabulary (CPV)

79415200, 79112100, 71200000, 71210000, 71220000, 71410000

 

3)Quantity or scope

It is anticipated that the total value of the Lot 2 services that will be required by the Trust under the framework agreement will be in the region of 50 000 GBP. These values are approximate only and exact the exact volume of instructions will be to such level as the Trust consider necessary to provide suitable requirements.
Estimated value excluding VAT: 50 000,00 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots
Lot No: 3 Lot title: Masterplanning Services

1)Short description

The provision of masterplanning services.

 

2)Common procurement vocabulary (CPV)

71200000, 71210000, 71220000, 71240000, 71250000, 71356400, 71400000, 71410000

 

3)Quantity or scope

It is anticipated that the total value of the Lot 3 services that will be required by the Trust under the framework agreement will be in the region of 100 000 GBP. These values are approximate only and exact the exact volume of instructions will be to such level as the Trust consider necessary to provide suitable requirements.
Estimated value excluding VAT: 100 000,00 GBP

 

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Design of Public Spaces

1)Short description

The provision of design consultancy services for public spaces.

 

2)Common procurement vocabulary (CPV)

71200000, 71210000, 71220000, 71222000, 71356400, 71400000, 71410000, 71315300, 71355000, 71530000, 71540000, 71541000

 

3)Quantity or scope

It is anticipated that the total value of the Lot 4 services that will be required by the Trust under the framework agreement will be in the region of 100 000 GBP. These values are approximate only and exact the exact volume of instructions will be to such level as the Trust consider necessary to provide suitable requirements.
Estimated value excluding VAT: 100 000,00 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots
Lot No: 5 Lot title: Building Architecture Services

1)Short description

The provision of Building Architectural services.

 

2)Common procurement vocabulary (CPV)

71000000, 71200000, 71210000, 71220000, 71221000, 71223000, 71240000, 71250000, 71251000, 71410000

 

3)Quantity or scope

It is anticipated that the total value of the Lot 5 services that will be required by the Trust under the framework agreement will be in the region of 250 000 GBP. These values are approximate only and exact the exact volume of instructions will be to such level as the Trust consider necessary to provide suitable requirements.
Estimated value excluding VAT: 250 000,00 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots
Lot No: 6 Lot title: Project Management

1)Short description

The provision of:
(i) Employers agent services;
(ii) project management services;
(iii) client representative services; and
(iv) Quantity Surveying services

 

2)Common procurement vocabulary (CPV)

71530000, 71315300, 71322100, 71324000, 71355000, 71540000, 71541000, 79420000, 71521000

 

3)Quantity or scope

It is anticipated that the total value of the Lot 6 services that will be required by the Trust under the framework agreement will be in the region of 500 000 GBP. These values are approximate only and exact the exact volume of instructions will be to such level as the Trust consider necessary to provide suitable requirements.
Estimated value excluding VAT: 500 000,00 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots
Lot No: 7 Lot title: Civil and Structural Engineering and Environmental consultancy services

1)Short description

The provision of civil,structural and environmental consultancy services.

 

2)Common procurement vocabulary (CPV)

71530000, 71300000, 71310000, 71311000, 71312000, 71311100, 71313000

 

3)Quantity or scope

It is anticipated that the total value of the Lot 7 services that will be required by the Trust under the framework agreement will be in the region of 500 000 GBP. These values are approximate only and exact the exact volume of instructions will be to such level as the Trust consider necessary to provide suitable requirements.
Estimated value excluding VAT: 500 000,00 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots
Lot No: 8 Lot title: M&E Consultancy Services

1)Short description

The provision of mechanical and electrical consultancy design, inspection and commissioning services.

 

2)Common procurement vocabulary (CPV)

71530000, 71314100, 71315400, 71323100, 71333000, 71334000, 71335000, 71336000, 71315000, 71315200, 71315210

 

3)Quantity or scope

It is anticipated that the total value of the Lot 8 services that will be required by the Trust under the framework agreement will be in the region of 400 000 GBP. These values are approximate only and exact the exact volume of instructions will be to such level as the Trust consider necessary to provide suitable requirements.
Estimated value excluding VAT: 400 000,00 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots
Lot No: 9 Lot title: Construction Design and Management Consultants

1)Short description

The provision of Construction Design and Management Consultancy services.

 

2)Common procurement vocabulary (CPV)

71530000, 71500000, 79415200, 71315200, 71520000, 71521000

 

3)Quantity or scope

It is anticipated that the total value of the Lot 9 services that will be required by the Trust under the framework agreement will be in the region of 150 000 GBP. These values are approximate only and exact the exact volume of instructions will be to such level as the Trust consider necessary to provide suitable requirements.
Estimated value excluding VAT: 150 000,00 GBP

 

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Further information will be provided in the tender documents.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be provided in the tender documents.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Trust reserves the right to require groupings of entities to take a particular form, or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further details will be provided to those invited to tender.

 

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further information will be provided in the Pre Qualification Questionnaire (PQQ). Details of how to obtain a PQQ will be set out in section VI.3 (Additional Information).

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Further information will be provided in the contract documents.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further information will be provided in the contract documents.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

 

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 49
Objective criteria for choosing the limited number of candidates: The Trust will shortlist between five and seven consultants per Lot to be invited to tender. Exact numbers of shortlisted consultants that will be shortlisted for each Lot will be specified in the PQQ.

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

4.1.2012 – 17:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

The Trust is setting up the framework for the benefit of itself and other organisations within its group in existence now and in the future. The deadline for expressions of interest is 4.1.2012. A PQQ will be dispatched from the 16 December 2011. All consultants wishing to obtain a PQQ must submit a request by e-mail to the contact detailed at section I.1 of the PQQ and must state FCPQQ in the header of the e-mail only. Please note that any requests which fail to insert FCPQQ within the subject field of the e-mail will not be picked up by the Trust’s automatic response system and as such will not receive a PQQ.
Please note that the Trust’s offices are closed from 17:00 on 23 December and will re open on 3.1.2012 at 9:00, all queries submitted during that period will be responded to on or after 3.1.2012. All PQQs must be completed and submitted in accordance with the instructions by 19.1.2012.
Tenders and all supporting documentation must be priced in sterling. Acceptance of a consultant onto a framework agreement by the Trust is not a guarantee of any work, or continuity of work. The Trust is under no obligation to place all or any services required under the framework agreement.
Any agreement entered into will be governed by English law and will be subject to the exclusive jurisdiction of the English Courts. The Trust is not liable for any costs incurred by those expressing an interest in tendering for this opportunity.
The Trust reserves the right to terminate the procurement process (or part of it), to change the basis of the procedures for the procurement process or to suspend the process at any time.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeal under this process should be addressed to the contact in point 1.1.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.12.2011