Framework for ICT Goods and Services

Framework for ICT Goods and Services

There will be up to six vendors placed on a Framework Agreement to supply ICT goods and services to The Education Fellowship and its academies.

UK-Titchmarsh: Computer platforms

2013/S 116-197629

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Education Fellowship
Fellowship House, 23-25 Chapel Street
Contact point(s): Research and Development
For the attention of: Dr Albin Wallace
NN143DA Titchmarsh
UNITED KINGDOM
Telephone: +44 1832735176
E-mail: albinwallace@educationfellowship.net

Internet address(es):

General address of the contracting authority: www.educationfellowship.net

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA28268

Further information can be obtained from: The Education Fellowship
Fellowship House, 23-25 Chapel Street
Contact point(s): Research and Development
For the attention of: Dr Albin Wallace
NN143DA Titchmarsh
UNITED KINGDOM
Telephone: +44 1832735176
E-mail: albinwallace@educationfellowship.net
Internet address: www.educationfellowship.net

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Education Fellowship
Fellowship House, 23-25 Chapel Street
Contact point(s): Research and Development
For the attention of: Dr Albin Wallace
NN143DA Titchmarsh
UNITED KINGDOM
Telephone: +44 1832735176
E-mail: albinwallace@educationfellowship.net
Internet address: www.educationfellowship.net

Tenders or requests to participate must be sent to: The Education Fellowship
Fellowship House, 23-25 Chapel Street
Contact point(s): Research and Development
For the attention of: Dr Albin Wallace
NN143DA Titchmarsh
UNITED KINGDOM
Telephone: +44 1832735176
E-mail: albinwallace@educationfellowship.net
Internet address: www.educationfellowship.net

I.2)Type of the contracting authority

Other: Education charity
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for ICT Goods and Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Education Fellowship academies and offices
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 000 000 GBP
Frequency and value of the contracts to be awarded: As needed for new builds or refreshing of existing estates

II.1.5)Short description of the contract or purchase(s)

There will be up to six vendors placed on a Framework Agreement to supply ICT goods and services to The Education Fellowship and its academies. Each time a piece of work which falls within the OJEU value parameters is commissioned, members of the Framework will be invited to submit a mini-tender to compete for the work. The Framework Agreement does not limit The Education Fellowship to use it exclusively for contracts falling below the threshold.
II.1.6)Common procurement vocabulary (CPV)

30211300, 30211400, 30213300, 30213200, 30213100, 30213000, 48000000, 80510000, 92225000, 38652120, 72222100, 48000000, 51610000, 51612000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Over the Framework Agreement time, a number of contracts may be awarded ranging from 10000GBP to 200000GBP. The scope of this will be determined by need and based on an annual budgeting exercise.
Estimated value excluding VAT:
Range: between 500 000 and 2 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.11.2013. Completion 1.11.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No deposits or guarantees are required, but printed copies of three years of audited accounts must be provided at time of tendering.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery payment
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium which is awarded a contract must form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(10) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(11) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Value for Money. Weighting 60

2. Experience in education market. Weighting 10

3. QA and standards compliance. Weighting 10

4. Capacity to deliver. Weighting 10

5. Partnerships. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.6.2013
Payable documents: yes
Price: 10 GBP
Terms and method of payment: Cheque payable to “The Education Fellowship”
IV.3.4)Time limit for receipt of tenders or requests to participate

2.8.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 8.11.2013 – 12:00
Place:

Fellowship House, Titchmarsh.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The purpose of this Framework is not to have in place a pre-determined technical specification of goods and services to be procured but rather to establish the Agreement on a functional specification that will provide the basis for future mini-tenders.
(MT Ref:105760)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Education Fellowship
Fellowship House 23-25 Chapel Street
NN143DA Titchmarsh
UNITED KINGDOM
E-mail: albinwallace@educationfellowship.net
Internet address: www.educationfellowship.net

Body responsible for mediation procedures

The Education Fellowship
Fellowship House 23-25 Chapel Street
NN143DA Titchmarsh
UNITED KINGDOM
E-mail: albinwallace@educationfellowship.net
Internet address: www.educationfellowship.net

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 5 working days of the notice publication.
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Education Fellowship
Fellowship House 23-25 Chapel Street
NN143DA Titchmarsh
UNITED KINGDOM
E-mail: albinwallace@educationfellowship.net
Internet address: www.educationfellowship.net

VI.5)Date of dispatch of this notice:13.6.2013