Framework for IT Consultancy Services

Framework for IT Consultancy Services

Establishment of a framework of external consultants to supply IT consultancy services to Newcastle University..

UK-Newcastle upon Tyne: IT services: consulting, software development, Internet and support

2013/S 092-156986

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newcastle University
Kings Gate
Contact point(s): www.ncl-tenders.co.uk/suppliers
For the attention of: Dave Anderson
NE1 7RU Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912225360
E-mail: procurement@ncl.ac.uk
Fax: +44 1912228845

Internet address(es):

General address of the contracting authority: www.ncl.ac.uk

Address of the buyer profile: www.ncl-tenders.co.uk/suppliers

Electronic access to information: www.ncl-tenders.co.uk/suppliers

Electronic submission of tenders and requests to participate: www.ncl-tenders.co.uk/suppliers

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

(NU/0790) Establishment of a framework of external consultants to supply IT consultancy services to Newcastle University.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The scope of this contract relates specifically to the undertaking of IT services for Newcastle University for both internal and external customers. Such services will be carried out predominately at the University using University owned equipment and systems. Selected consultants will have work assigned to them by nominated representatives of the University on an as and when required basis. Consultants will have their work performance and outputs monitored by such nominated representatives on a regular basis. The scope, lead-times and cost of such work will be agreed in advance in line with the pricing schedule in the Invitation to Tender document. The University intends to establish a Framework Agreement with up to 4 suppliers, to commence on 1.8.2013.
The University typically spends 50,000 GBP per annum on these works. No guarantee of any works or to the total value of any works is given or implied by the University under this contract.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72212000, 72320000, 72421000, 72413000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope of this contract relates specifically to the undertaking of IT services for Newcastle University for both internal and external customers. Such services will be carried out predominately at the University using University owned equipment and systems. Selected consultants will have work assigned to them by nominated representatives of the University on an as and when required basis. Consultants will have their work performance and outputs monitored by such nominated representatives on a regular basis. The scope, lead-times and cost of such work will be agreed in advance in line with the pricing schedule in the Invitation to Tender document. The University intends to establish a Framework Agreement with up to 4 suppliers.
The external support work required by the University is in four areas of expertise.
— Database Design;
— SQL Server administration and usage (predominately Microsoft SQL Server);
— Application development;
— Website design and support.
Please note that part tendering is not permitted, suppliers must tender for all four requirements. The University typically spends 50,000 GBP per annum on these works. No guarantee of any works or to the total value of any works is given or implied by the University under this contract.
Estimated value excluding VAT: 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option of two x 1 year extensions at end of initial 2 year contract term.
Provisional timetable for recourse to these options:
in months: 21 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee may be required depending on the status of the supplier.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender document.
Minimum level(s) of standards possibly required: As detailed in the tender document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender document.
Minimum level(s) of standards possibly required:
As detailed in the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. price. Weighting 50

2. ability to meet the technical specification requirements. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NU/0790
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.6.2013 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.6.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 24.6.2013 – 15:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please register your interest in this contract via our Due North e-tendering portal, which can be found at https://www.ncl-tenders.co.uk/suppliers

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below
UNITED KINGDOM

Body responsible for mediation procedures

See VI.4.2 below
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

10.5.2013