Framework for Supply and Installation of Timber Frames

This procurement exercise is for the implementation of a Framework Agreement for the Provision of Fabrication and Installation of Timber Frames for Buildings.

United Kingdom-Durham: Structural products

2015/S 238-431599

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham County Council
Corporate Procurement, County Hall
Contact point(s): http://www.nepoportal.org to log on and access the tender documents reference A4CJ-8B4P4V
For the attention of: Kay Duthie
DH1 5UL Durham
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.durham.gov.uk

Electronic access to information: http://www.nepoportal.org

Electronic submission of tenders and requests to participate: http://www.nepoportal.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Provision and Installation of Timber Frames for Buildings.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: To include locations throughout the County of Durham. The Framework will also be made available to all Durham County Council Service Groupings, Durham and Darlington Fire and Rescue, Durham Constabulary, and Schools and Academies within County Durham,

NUTS code UKC14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This procurement exercise is for the implementation of a Framework Agreement for the Provision of Fabrication and Installation of Timber Frames for Buildings. Please note that the estimated value is not guaranteed.

II.1.6)Common procurement vocabulary (CPV)

44200000, 44100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security. Further details will be set out in the tender documents, if relevant.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Finance conditions and payment arrangements will be made in accordance with the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability. If relevant further details will be set out in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Council has undertaken a commitment to ensure wider social and community benefits are achieved in the course of all its commissioning and procurement activities. In accordance with this, Bidders may be required to work with the Council towards achieving such aims.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with article 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015 and as set in the Tender documents available from the NEPO portal as detailed in section V1.3.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with article 58 of Directive 2014/24/EU and Regulation 58 of the Public Contracts Regulations 2015 and as set in the tender documents available from the NEPO portal as detailed in section V1.3.
Minimum level(s) of standards possibly required: 1. Public Liability — 5 000 000 GBP.
2. Employers Liability — 10 000 000 GBP.
3. Professional Indemnity — 1 000 000 GBP.
4. Motor Vehicle — third party cover required as a minimum.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with article 58 of Directive 2014/24/EU and Regulation 58 of the Public Contracts Regulations 2015 and as set in the Tender Documents available from the NEPO portal as detailed in section V1.3.
Minimum level(s) of standards possibly required:
Bidders must successfully pass Sections A-F of the Tender documents (in line with the evaluation criteria set out in the Tender documents) to have their responses to the Technical Questions in Section G and Section H Price evaluated.
Sections A-F include financial assessment; grounds for exclusion; Insurance; health and safety, equality and diversity and Essential Criteria.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality Management System. Weighting 5

3. Methodology and Approach. Weighting 35

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A4CJ-8B4P4V

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.1.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.1.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please note this tender opportunity is being advertised on Durham County Councils E-tendering system.

Organisations can register electronically for the Tender documents via www.nepoportal.org

Please access this system and the Supplier area, select Durham and input A4CJ-8B4P4V
Please note that the Tender documents will be available for you to download on this system.
The duration of the Contract is 2 years, subject to the right of the Authority (at its sole discretion) to exercise its right to extend the Contract by up to two (2) further periods of up to (twelve) 12 months. The maximum length of the Contract is therefore 4 years.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting Authority will incorporate a standstill period at the point information of the award of the Contract is communicated to bidders.
That notification will provide full information on the award decision.
The standstill period which will be for a minimum of 10 calendar days, provides time for the unsuccessful bidders to challenge the award decision before the contract is entered into. The Public Regulations 2015 provide the aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.12.2015