Framework for Supply of Art and Craft Materials to Higher Education Sector

Framework for Supply of Art and Craft Materials to Higher Education Sector

Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium Ltd. This framework is divided into lots.

United Kingdom-Leeds: Handicraft and art supplies

2019/S 202-491541

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: North Eastern Universities Purchasing Consortium (NEUPC) Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
NUTS code: UKE42
Postal code: LS1 5QX
Country: United Kingdom
Contact person: Ellie Wilkinson
E-mail: ellie.wilkinson@leeds-art.ac.uk
Telephone: +44 1132028148

Internet address(es):Main address: http://www.neupc.ac.uk/

Address of the buyer profile: https://neupc.delta-esourcing.com

I.1)Name and addresses

Official name: APUC (Advanced Procurement for Universities and Colleges)
Postal address: APUC Ltd, Unit 27, Stirling Business Centre, Wellgreen
Town: Stirling
NUTS code: UKM77
Postal code: FK8 2DZ
Country: United Kingdom
E-mail: enquiries@apuc-scot.ac.uk
Telephone: +44 1314428930

Internet address(es):Main address: http://www.apuc-scot.ac.uk/

I.1)Name and addresses

Official name: HEPCW (Higher Education Purchasing Consortium, Wales)
Postal address: 8th Floor, 30-36 Newport Road
Town: Cardiff
NUTS code: UKL22
Postal code: CF24 0DE
Country: United Kingdom
E-mail: h.allaway@wales.ac.uk
Telephone: +44 2920874016

Internet address(es):Main address: http://www.hepcw.ac.uk/

I.1)Name and addresses

Official name: LUPC (London Universities Purchasing Consortium)
Postal address: Shropshire House, 179 Tottenham Court Road
Town: London
NUTS code: UKI
Postal code: W1T 7NZ
Country: United Kingdom
E-mail: enquiries@lupc.ac.uk
Telephone: +44 2073072760

Internet address(es):Main address: http://www.lupc.ac.uk/

I.1)Name and addresses

Official name: NWUPC (North West Universities Purchasing Consortium)
Postal address: Albert House, 17 Bloom Street
Town: Manchester
NUTS code: UKD3
Postal code: M1 3HZ
Country: United Kingdom
Contact person: sarah.dye@manchester.ac.uk
E-mail: rikaya.knott@manchester.ac.uk
Telephone: +44 1612348000

Internet address(es):Main address: https://www.nwupc.ac.uk/

I.1)Name and addresses

Official name: SUPC (Southern Universities Purchasing Consortium)
Postal address: Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
Town: Reading
NUTS code: UKJ1
Postal code: RG6 6BZ
Country: United Kingdom
E-mail: supc@reading.ac.uk
Telephone: +44 1189357081

Internet address(es):Main address: https://www.supc.ac.uk/

I.1)Name and addresses

Official name: Crescent Purchasing Ltd (CPC Ltd)
Postal address: Unit 23, Leslie Hough Way
Town: Salford
NUTS code: UKD3
Postal code: M6 6AJ
Country: United Kingdom
E-mail: helpdesk@thecpc.ac.uk
Telephone: +44 8000662188

Internet address(es):Main address: https://www.thecpc.ac.uk/

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Handicraft-and-art-supplies./25G5VC9M45
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-title/25G5VC9M45
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/25G5VC9M45

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Provision of Art and Craft Materials

Reference number: MUS2001NE

II.1.2)Main CPV code

37800000

II.1.3)Type of contract

Services

II.1.4)Short description:

Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into lots. Suppliers may bid for 1 or both lots.

Lot 1: Fine Art, Graphic, and Crafting Materials.

Lot 2: Art Papers.

Items to be procured include, but are not limited to, paints, paint brushes, sketchbooks, portfolios, pens, pencils, pastels, charcoal, inks, adhesives, crafting tools, cartridge paper, card, mountboard, and newsprint.

II.1.5)Estimated total value

Value excluding VAT: 5 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders may bid for the following combination of lots: either Lot 1 or Lot 2 separately, or for both lots together. If bidding for both lots, please ensure that you include completed award criteria and pricing schedules for both lots. It is intended that the framework agreement will be awarded to a maximum of 4 bidders per lot.

II.2)Description

II.2.1)Title:

Supply of Fine Art, Graphic and Craft Materials

Lot No: 1

II.2.2)Additional CPV code(s)

37820000
39224210
44812000
44812300
37821000
37822000
37822200

II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into lots. Suppliers may bid for 1 or both lots. Please note that this framework will be used by public sector organisations across the north east and west of England, with the ideal supplier having the ability to deliver nationally across the UK.

Lot 1: Fine Art, Graphic, and Crafting Materials.

Products include, but are not limited to, paints, paint brushes, sketchbooks, portfolios, pens, pencils, pastels, charcoal, inks, adhesives, tapes, and crafting tools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend the contract for up-to 2 periods of 12 months each. The maximum contract length is 48 months..

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding

II.2.14)Additional information

The procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to contract, or to cancel the tender and will incur no liability in doing so. NEUPC envisage awarding a four (top ranked) suppliers to each lot of the framework.

II.2)Description

II.2.1)Title:

Supply of Art Papers

Lot No: 2

II.2.2)Additional CPV code(s)

37820000
37823000
37823500
37823200
37823600
22990000
22992000
37823800
30197645

II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into lots. Suppliers may bid for 1 or both lots. Please note that this framework will be used by public sector organisations across the north east and west of England, with the ideal supplier having the ability to deliver nationally across the UK.

Lot 2: Art Papers.

Products include, but are not limited to, cartridge paper, card, mountboard, newsprint, tissue paper, and tracing paper.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend the contract for up-to two periods of 12 months each. The maximum contract length is 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding

II.2.14)Additional information

The procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to contract, or to cancel the tender and will incur no liability in doing so.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Refer to invitation to tender.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/11/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/11/2019
Local time: 08:00
Place:

Leeds Arts University.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Handicraft-and-art-supplies./25G5VC9M45

To respond to this opportunity, please click here:

https://neupc.delta-esourcing.com/respond/25G5VC9M45

GO Reference: GO-20191016-PRO-15479719

VI.4)Procedures for review

VI.4.1)Review body

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
Telephone: +44 1134871750
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/10/2019