Framework for Supply of Desktops, Laptops, Monitors, Server and Server Storage, Tablets and Mobile

Framework for Supply of Desktops, Laptops, Monitors, Server and Server Storage, Tablets and Mobile

Essex County Council (The Authority) is putting in place a framework agreement for the supply of information hardware such as desktop, laptops, monitors, server and server storage, tablets and mobile devices for use by or on behalf of the following public sector and public interest bodies.

UK-Chelmsford: Office and computing machinery, equipment and supplies except furniture and software packages

2013/S 078-131113

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
PO Box 4, County Hall, Market Road
For the attention of: Claire Turner
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 1245433063
E-mail: email2workspace-prod+ecc+ws250964364+iffx@ansmtp.ariba.com

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Address of the buyer profile: http://ecc.supplier.ariba.com

Electronic access to information: http://ecc.supplier.ariba.com

Electronic submission of tenders and requests to participate: http://ecc.supplier.ariba.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
UK
UNITED KINGDOM

See links detailed in II.1.5
1
Chelmsford
UNITED KINGDOM

See links detailed in II.1.5
UK
United Kingdom
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

2350 Essex Online Partnership Information Technology Hardware and Associated Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Primarily in the UK.
NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

Essex County Council (The Authority) is putting in place a framework agreement for the supply of information hardware such as desktop, laptops, monitors, server and server storage, tablets and mobile devices for use by or on behalf of the following public sector and public interest bodies. The bodies include, but are not limited to, the following:
— All members belonging to the following partnerships,
— Essex Online Partnership Members (See linkhttp://www.essexpartnershipportal.org/ for details of the EOLP members),

— London Procurement Partnership (See link http://www.lpp.nhs.uk for details of the LPP members),

— The Central Buying Consortium (See link www.cbconline.org.uk for members),

— Fire and rescue authorities within the East of England,
— Police authorities within the East of England,
— Voluntary Sector Charities within the East of England,
— And/or private organisations acting as managing agents or procuring on behalf of these public sector or public interest bodies. Whilst the initial emphasis is on the delivery of supplies to bodies specifically named above, and to the classes of organisation described above and within the County of Essex.
The members of the consortium may be subject to change over the period of the contact term and in the event that a partnership listed above is dissolved at any time during the term of the framework agreement, any public body identified as a member during the period of the relevant partnership existing on or after the date of this OJEU Notice, shall continue to be eligible to purchase under this framework agreement post-dissolution of the relevant partnership.
The hardware and associated services to be provided under the framework agreement will include:
— Supply of desktops and laptops and associated services,
— Supply of servers and server storage and associated services,
— Supply of tablets and mobile devices and associated services.
The supply and services are required to be provided to the partnerships detailed above, although may also be used by other contracting authorities in the East of England.
Please note that the membership of the above partnership and consortiums shall be subject to change during the term of the contract.
The Agreement shall be for a term of four years. Further information will be available in the PQQ documents and shared with Bidders who express an interest in participating in this opportunity.
Potential Tenderers must contact ECC to request to be invited to this tender round by following these instructions:
1. Send an email with your organisation name in the subject title field to [insert your Project email address or other contact details] asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.
2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full

and follow the instructions to register then follow steps 1 and 2 above. (PLEASE NOTE: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)

II.1.6)Common procurement vocabulary (CPV)

30000000, 30200000, 30210000, 30213000, 30213200, 30213300, 30211000, 30211400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To be included in PQQ documentation.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: To be confirmed

1)Short description

To be confirmed.
2)Common procurement vocabulary (CPV)

30000000, 30200000, 30210000, 30213000, 30213200, 30213300, 30211000, 30211400

3)Quantity or scope

Estimates quantity detailes shall be provided in the Invitation to Tender documentations (ITT).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The payment arrangements will be covered by the Contract terms and conditions.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

For bidding purposes, a consortium/partnership/joint venture/significant sub-contracting arrangement is acceptable but for the purposes of entering into a contract, the Authority reserves the right to require groupings of organisations, consortia, partnerships or any other form of joint venture to take a particular legal form or to require a single lead organisation to take primary liability under the contract.
The Authority does not require a formal joint venture or special purpose vehicle to be set up at PQQ stage but the lead organisation, proposed partnering arrangements and the proposed contracting party should be clearly identified at the PQQ stage. Further information can be found in the PQQ documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: Under this contract the successful Bidder will be required to actively participate in the achievement of economic, social and environmental policy objectives relating to recruitment and training, supply chain initiatives and the regeneration of the locality surrounding the place of delivery for the provision of the goods/works and services. Accordingly, contract performance conditions may relate in particular to economic, social and environmental considerations.
The Public Sector equality duty is relevant to this procurement which has a potentially high equality impact and as such the relevant obligations to have due regard to the need to eliminate unlawful disability, gender and race
discrimination and to promote equality of opportunity will be passed to the successful Bidder, as well as the specific legal obligations under the Equality Act 2010, which all organisations must comply. Accordingly, contract performance conditions may relate in particular to equality and diversity considerations.
The Authority will consider the Public Services (Social Value) Act 2012 requirements during this procurement exercise and as part of the resulting contract.
Specific conditions relating to the performance of the contract will be set out in the project documentation to be issued to Bidders at the ITT stage of the procurement.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the PQQ which is available to bidders via the supplier portal address shown in section I.1).
Minimum level(s) of standards possibly required: As set out in the PQQ and Information Pack which is available to bidders via the supplier portal address shown in section I.1).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address inpoint I.1).
Minimum level(s) of standards possibly required:
As set out in the PQQ and Information Pack which is available to bidders via the supplier portal addressshown in section I.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: As set out in the PQQ and Information Pack which is available to bidders via the supplier portal address shown in section I.1).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The authority reserves the right to hold a reverse electronic auction as part of this procurement.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2350.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: No other EU official language accepted
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Expressions of interest must be by way of completion and return of the Pre-Qualification Questionnaire by the date and time specified in Section IV.3.4). The Pre-Qualification Questionnaire (PQQ) is available via the address specified in section 1.1 (supplier portal). The Supplier Portal will be used throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the supplier portal. The PQQ and Information Pack will be available via the portal from 2nd April 2013.
The Supplier Portal has instructions on how to use the system and access the information as well as a helpdesk to assist Bidders.
The PQQ must be read alongside the Information Pack which is available to bidders via the supplier portal address shown in section I.1).
An outline indicative procurement timetable is set out in the Information Pack. Essex County Council reserves the right to amend timescales, and change the evaluation criteria if there are genuine omissions or mistakes.
We also reserve the right to reduce the number of solutions/ bidders throughout the Procurement Process in the event that minimum standards and/or thresholds set out in the PQQ, Information Pack or Evaluation Methodology document are not met. Essex County Council reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by suppliers in relation to this procurement exercise including if the procurement exercise is cancelled.
Suppliers are advised that Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a Supplier. However, if the information is requested Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice
The Strand, London, WC2A 2LL UK
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with regulation 32 (Information about contract award procedures) and regulation 47 (Enforcement of obligations) of the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.4.2013